Special Event Permit Detail

Application Information

ID: 7263   Event: Carter Lake Crossing
Status:
Application Date: 03/13/2024    Event Date: 07/20/2024
Organization: MT Exile Productions LLC   Phone:
Address:
Contact 1 Name: Matthew Nadel
Address: 875 Wolf Rd
Helena MT 59602
Email: Send email
Contact 2 Name: Karl Kingery
Address:

Email: Send email


Event Information

Permit Type(s): Parks and Open Spaces
Website: https://mountainswimseries.com/events/carter-lake-crossing
Type of Event: Other
Location:
Carter Lake

Description:
This is an open water swim race. he North Pines Boat Ramp and go to the South Shore Boat Ramp. Registrants will park near the South Shore Boat Ramp and will be bussed up to the start at the North Pines Boat Ramp. 50 additional overflow parking spots are also requested at the North Pines Marina. This was the race course that was used from 2015-2019 and in 2022. If a crossing is not feasible due to COVID-19 safety precautions associated with bussing the swimmers, then an out and back 3-mile alternative course will be used (used in 2020 & 2021). In this case, both the start and the finish would be at the South Shore Boat Ramp. Both the primary course route and the alternative course route are attached to this application. Buoys will be set up the evening before and clean-up will be completed by noon. In the past, Park Rangers have helped with taking buoys down during the event. Buoys will be partially inflated the night before, but not fully inflated to prevent them from being blown away. They will be inflated to full pressure on the morning of the swim. Impacts to the lake will be temporary with minor impacts on lake access will occur (public boats will not be allowed west of the buoy line, or to start from the South Shore Boat Ramp while swimmers are finishing (roughly 8:00AM to 9:30AM)). There will also be minor noise impacts on the South Shore Campground due to set-up, parking, registration and start/finish coordination. Announcing will be limited prior to the first swimmer exiting the water at the south boat ramp. This is anticipated to be approximately at 8:00 AM. Race organizers would like to request campsite S03 and S12 for the evening of July 19, 2024 as part of organizing this race. This will help to limit impacts to the public, as this is the only campsite that is likely to be directly impacted by lights and minor noise on the morning of the event. There will be no significant cultural or environmental impacts. Regulations and ordinances will be adhered to and the Park Rangers will be coordinated with closely. They have provided on-the water support as part of the safety plan for the last several years. Temporary restroom facilities will be dropped off at the south boat ramp and the north pines boat ramp for event users to take advantage of. There will therefore be limited to no impact on park restroom facilities. Trash receptacles for waste will be placed at the restrooms and the post-race food area. Volunteers, Larimer County Dive and Rescue Team, Rapid Response (private race organization safety company) and the Park Rangers will assist in providing on-the water support to the swimmers and the race. Emergency personnel will be on call via the Park Ranger's radios if needed. Paramedics and EMTs will also be on-site in the event of an emergency. An emergency response and communication plan will be developed and disseminated prior to the event. A 20 foot wide emergency access path to the South Shore Boat Ramp will be provided and maintained. There will not be a tent over 700 square feet in size. Food and warm water may be distributed for free on site, depending on the status of COVID-19 protocols. If provided, food will be limited to small breakfast items such as bagels, fruit, cookies, coffee, tea etc. There will not be cooked food on-site. This food will be sourced from either a restaurant or a grocery store. Prior to hosting the event, the weather will be monitored and if inclement weather is anticipated, coordination with the Larimer County Park Rangers will occur prior to the event. If necessary for safety reasons, the race will be cancelled. All State and County COVID protocols will be adhered to and a COVID mitigation plan will be established for the event so as to minimize/eliminate the spread of COVID-19 at the event. All participants will be required to sign the attached liability waiver. A Certificate of Liability Insurance will be provided once it is received from the insurance broker.

Estimated Participants: 200   Estimated Spectators: 0

Food / Alcohol:
  Food is being served: PACKAGED
 Alcohol is NOT being Served

Hours:
   Sat. 07/20/2024: 4:00 AM - 9:00 AM

Attachments:

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Berthoud Fire

Status: Approved

Comments:

Email Berthoud Fire

Health

Status: Not Reviewed Yet

Comments:

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Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

LETA 911

Status: Approved

Comments:

Email LETA 911

Loveland Fire

Status: Not Reviewed Yet

Comments:

Email Loveland Fire

Parks & Open Lands

Status: Not Reviewed Yet

Comments:

Email Parks & Open Lands

Risk Management

Status: Approved

Comments:

Email Risk Management

Sheriff

Status: Approved

Comments: Would like to see more information on how communication will work on the boats (between the Rangers and the volunteer group) for emergencies in the water. For overall approval, I will defer to the DNR Rangers.

Email Sheriff

Thompson Valley EMS

Status: More Information Needed

Comments: Please provide more details about the EMTs & Paramedics that will be on site, such as their location and care capabilities. Will this be an contracted EMS provider or a group of volunteers? Thank you.

Email Thompson Valley EMS