Special Event Permit Detail

Application Information

ID: 7243   Event: Spring Equinox Half Marathon and 4-Mile
Status:
Application Date: 02/08/2024    Event Date: 03/24/2024
Organization: Green Events   Phone:
Address:
Contact 1 Name: Lisa Sinclair
Address: 400 Smith Street
Fort Collins CO 80524
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): County Road
Website: https://equinoxraces.com
Location:
Northwest Frontage Road, E CO Rd 56, GW Bush Ave, Mount Flora St, Mt Nimbus St, Mt McAdams St, Halleck Ln, Bragg Ln, Lee St, Carlyle Ln, Sumner St

Description:
The mission of Green Events is to inspire and encourage health and fitness in a socially and environmentally sustainable manner. The Spring Equinox Half Marathon & 4-Mile race is one of several events organized throughout the year to encourage and celebrate physical and mental wellness and raise funds for local school groups. The race is both a competitive and recreational event with professional timing and awards for overall and age group winners as well as generous time limits to encourage all levels of fitness from walking to running as well as adaptive athletes using pushrim/wheelchairs. Local High School Sports Teams and or music depts/clubs. Groups that support the event with volunteer groups receive a donation for their team/club/organization. In the past this has been Rocky Mountain High School cross country and wrestling teams, Poudre High School cross country team, and Fossil Ridge High School Cross Country Team. Will be similar in 2024 but we have additional requests from other groups/non-profits to be involved as well. This will be the 9th annual event but the first year at the new location of Sparge Brewing in Wellington. Previously the event was held at Anheuser-Busch but since COVID the Biergarten/Tour Center has not re-opened so Sparge Brewing is a better venue for the start/finish of the race. Part of the half marathon course will run on the previous course. ? Town of Wellington Special Event Permit Application has been submitted. ? Special Event Liquor License has been submitted to and accepted by the Town of Wellington. Public Hearing before the Town’s Local Liquor Approval Authority (the Board of Trustees) is scheduled for Feb 13, 2024, at 6:30pm at the Leeper Center (3800 Wilson Ave.). ? Application for Special Events & Tents has been submitted to Town of Wellington for Wellington Fire Protection District for inspection of the 2 - 20x30 tents that will be setup for the event.

Estimated Participants: 900   Estimated Spectators: 200

Food / Alcohol:
  Food is being served: PACKAGED
 Alcohol IS being served.

Hours:
   Sun. 03/24/2024: 9:00 AM - 1:30 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 02/08/2024
Deleting Document

2. Date Submitted: 02/08/2024
Removing documents not for this event

3. Date Submitted: 02/08/2024
Removing document for another event

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments: Start and finish are within Wellington Town Limits. No existing or temporary buildings or structures in unincorporated Larimer County appear to be involved.

Email Building

CDOT

Status: Approved

Comments:

Email CDOT

Colorado State Patrol

Status: More Information Needed

Comments: CSP needs to know if the event is requesting CSP uniformed traffic control or if they are planning to use professional traffic control services on the frontage road or any other location. Typically CSP would only staff a state highway outside of any municipality if/when needed.

Email Colorado State Patrol

County Clerk and Recorder

Status: Approved

Comments: Applicant is going through Town of Wellington's liquor license process. 2/8/2024 abc

Email County Clerk and Recorder

Engineering

Status: Approved

Comments: Map received 02/07/2024 pas

Email Engineering

Health

Status: More Information Needed

Comments: Email to applicant on 2/12 requesting more information on food service.

Email Health

Larimer County Emergency Management

Status: Not Reviewed Yet

Comments:

Email Larimer County Emergency Management

LETA 911

Status: More Information Needed

Comments: No concerns for the 911 infrastructure or event impact to the 911 system. With the total attendees reaching 1100 individuals a keyword alert for this event is advised. With the event being held in March the risk of weather impact and hazards should be considered along with unknown hazards / bad actors that could impact the event or area. If a keyword is desired, the applicant would need to advertise the keyword opt in process to their attendees 2 weeks before the event. The keyword alert would only be used by LCSO or LETA in the event of an emergency impacting the immediate area or the attendees.

Email LETA 911

Planning

Status: Approved

Comments: I recommend working/checking with the Town of Wellington on the parking proposal since you are proposing having participants park in a neighborhood. If this is public right-of-way people are allowed to park there but you should reach out so everyone is aware that a large event is taking place in there neighborhood.

Email Planning

Risk Management

Status: More Information Needed

Comments: Please correct the Certificate Holder Address as follows: Larimer County 200 W. Oak Street Fort Collins, CO 80521 Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments:

Email Road & Bridge

Sheriff

Status: More Information Needed

Comments: Please provide specific details regarding traffic control. ie: where will you have certified flaggers, volunteers, or law enforcement? I also need to know what your LE staffing requirements for the start/finish area (as LCSO contracts with Wellington) are.

Email Sheriff

Town of Wellington

Status: Approved

Comments:

Email Town of Wellington

Wellington Fire

Status: More Information Needed

Comments: What is your plan for health-related medical event or traumatic injury? Will you be contracting a private EMS provider or will you be relying on 911 services? What time/date will the tents be set up?

Email Wellington Fire