Special Event Permit Detail

Application Information

ID: 7219   Event: Christmas Walk in the Woods
Application Date: 10/17/2023    Event Date: 12/16/2023   Thru: 12/31/2023
Contact 1 Name: Kitty Wild
Address: 1750 Savage Road
Loveland CO 80538
Email: Send email
Contact 2 Name:


Event Information

Permit Type(s): Private Land
Website: http://www.Christmaswalkinthewoods.com
The Christmas Walk in the Woods is not “holiday” or “season” or “winter”. This is the celebration of the Birth of Christ.  We stand in solidarity with Christians world-wide who pursue the freedom to observe religious practices without interference from any government.    Self-paced walking trail on the property illuminated lights, lights and more lights! I lost count how many lights, but it is a lot. Hours are 5 to 8pm if weather permits. Staff of 3. Expected Attendance: Date dependent. December 9 to 19- No more than 40 people at any one time. December 20 to 23- Additions of Carolers and Santa will have more public attendance. I am hoping for a couple hundred throughout the evening. Closed December 24/25. December 26 to 31- No more than 40 people at any one time. 1750 Savage Road, Loveland Co Kathleen Wild and Michael Nolden 9507405701 LOT 1, LINDA WILD MLD # 04-S2358 (20050074289)

See attached

Estimated Participants: 3   Estimated Spectators: 250

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

   Sat. 12/16/2023: 5 PM - 8 PM
   Sun. 12/17/2023: 5 PM - 8 PM
   Mon. 12/18/2023: 5 PM - 8 PM
   Tue. 12/19/2023: 5 PM - 8 PM
   Wed. 12/20/2023: 5 PM - 8 PM
   Thu. 12/21/2023: 5 PM - 8 PM
   Fri. 12/22/2023: 5 PM - 8 PM


Additional Information Submitted by Applicant

1. Date Submitted: 10/31/2023
Separated Emergency plan from the main application with Emergency Sketch Plan added.

2. Date Submitted: 10/31/2023
Applicants are in charge of emergency plan. Applicant will be in charge in case of emergency. Emergency will be handled by calling 911 if appropriate. Staff is in communication by cell phone, land line and hand held radios. This application is the contact with the local fire and EMS requirements. Of course there will be a permit required as well as another fee, but at this time is not reflected on the permit application. Applicant awaits for the assessed fee required.

3. Date Submitted: 10/31/2023
Requirements for a Private Land Special Event Application COMPLETE 1. Complete the online application at larimer.org/specialevent PAGE 2 2. Provide a detailed description of the event including the following information: PAGE 2 ? The name of the event PAGE 2 ? Complete list of days and times PAGE 2 ? The address of the location the event will be held at ?NOT APPLICABLE If this is a fundraiser, provide the name of the organization benefitting from the event. ?TO CELEBRATE THE BIRTH OF CHRIST What is the purpose of the event? ? PAGE 2 What will be taking place during the event? PAGE 5, 10, 11, 12 AND SEPERATED OUT AND UPLOADED 3. Emergency Plan – This plan needs to include who will be charge in case of an emergency. How will an emergency be handled? If this is a large event, how will staff communicate to each other? Has there been contact with local fire department or EMS for their requirements and possible permits needed? PAGE 3, 13 SEPERATED OUT AND UPLOADED 4. How many port-a-potties and hand washing stations will be provided? How many of these are ADA compliant? PAGE 8 AND NO ALCOHOL WILL BE SERVED 5. Will alcohol be served? If yes, a special event permit application for alcohol must be submitted to the Clerk and Recorder’s office located at 200 W. Oak Street, 1st floor. Contact them directly at licensli@co.larimer.co.us with any questions about the process and fee involved. HAVE NOT PAID FOR IT YET TO HAVE IT BOUND. CANNOT AFFORD THE LOSS IF I CAN'T GET PAST THE SUMBIMISSION STAGE OF THIS PROCESS 6. Certificate of Insurance (COI) – This certificate must be the current certificate for this event. Visit the website at https://www.larimer.gov/special-event-insurance-information for any questions on what is required, a sample of the COI outlining the information needed and Risk Management contact information. PAGES 2, 12 AND 13 7. A site plan showing the location(s) of the following: PAGE 12 ? Parking PAGE 13 ? Port-a-potties and hand washing stations, including the number that will be available PAGE 2 ? The location of the actual event. Where on the property will the event be taking place? THERE ARE NO BUILDINGS THAT ARE USED FOR THIS EVENT ? What buildings on the property will be used for the event? NO ? Will there be any tents or stages put up for the event? If so, please provide the location and size. PAGE 2 AND 12 ? Where is access to the property located? PAGE 13 ? Include the location of ALL buildings on the property PAGE 2 AND 12 ? Location and name(s) of street(s) adjacent to the property NOT APPLICABLE 8. If applying for non-profit status and application fee, the current Federal Employee Identification Number (EIN) or Colorado Nonprofit Corporation registered agent contact information is needed to verify status 9. Application fee "Special Events Oct 26, 2023, 9:16?AM (5 days ago) to me Hi Kitty, Yes, we received the check. We will get it processed and the application routed in the next few days. Thanks, Shalana LARIMER COUNTY SPECIAL EVENTS Community Development Department 200 W Oak St, Fort Collins, 80521 | 3rd Floor W: (970) 498-7679 specialevents@co.larimer.co.us | www.larimer.gov/specialevent"

4. Date Submitted: 11/01/2023
Adding site plan and event inforamtion.

5. Date Submitted: 11/01/2023
Removing the site plan and event information. Added to this permit in error.

6. Date Submitted: 11/06/2023
Certificate of Insurance

7. Date Submitted: 11/28/2023
Dates are December 9th to December 31, not Christmas Eve or Night.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.


Status: Approved

Comments: At least one portable toilet at each group of portapotties must be accessible to people with disabilities. If there is only one, it must be accessible. Applicant's statement that electrical power for lights will be provided by generators and installed in a safe and code-complaint manner is noted.

Email Building

Code Compliance

Status: Approved

Comments: There are still outstanding building permits, but we are waiting for the flood mapping to get finalized which is out of the parties' control at this time.

Email Code Compliance

Colorado Division of Wildlife

Status: Not Reviewed Yet


Email Colorado Division of Wildlife


Status: Approved


Email Engineering

Flood - Larimer County

Status: Approved

Comments: Portable toilets need to be placed outside the floodplain or anchored within the floodplain. It appears the current location of the portable toilets are within the floodplain so they need to be anchored. Overnight parking or storage is not permitted in the floodplain and no additional fill material imported for roads or parking lots, etc. is allowed within the floodplain.

Email Flood - Larimer County


Status: Approved

Comments: -It is understood that bottled water will be available to attendees. No food will be provided. -One portable restroom (ADA) with hand sanitizer and cleaning once a week is proposed for the event. The anticipated attendance is a few hundred per day (listed as 250 in the application), and approximately 40 attendees per hour. Given the duration of the event (7 days, 3 hours per event) and anticipated attendance, we would request 2 portable restrooms be supplied (at least one ADA) unless the applicant can provide documentation from the sanitation company stating that the 1 restroom and planned pumping schedule is adequate for this event. --The restrooms shall be adequately stocked with paper towels and hand sanitizer at all times and pumped as necessary. - In addition to hand sanitizer, at least one handwashing station shall be provided for the portable restroom area. This can be supplied by the sanitation company or a low cost "camping style" hand sink can be set up using a clean, enclosed container with continuous spigot (not push button), potable water, hand soap, paper towels and wastebin. -Noise from the walk-thru shall not exceed 50 decibels at the property lines for the evening operating hours of 7PM-8PM, and 55 decibels from 5PM-7PM. -Ensure vegetation in parking areas is mowed and lightly watered prior to event to control dust. -Please ensure all staff are familiar with the emergency action/communication plan.

Email Health

Larimer County Emergency Management

Status: Approved

Comments: Due to the fact that this event is outside monitor the weather. Communication with event participants in case of inclement weather should be done as appropriate.

Email Larimer County Emergency Management

Loveland Fire

Status: Approved

Comments: The applicant shows an application for a special event permit from LFRA. The application showed a permit fee due of $0.00. Unless there's information I don't have, such as there will be tents greater than 700SF, LFRA does not need to issue a special permit for this event.

Email Loveland Fire


Status: Approved


Email Planning

Risk Management

Status: Approved


Email Risk Management


Status: Approved


Email Sheriff

Thompson Valley EMS

Status: Approved


Email Thompson Valley EMS

Final Disposition


Hi Kitty,

Congratulations! Your special event permit application has been approved.

Please print the permit and have it available for the duration of the event.

Have fun!