Special Event Permit Detail

Application Information

ID: 7177   Event: Windsor Marathon
Status:
Application Date: 07/10/2023    Event Date: 10/08/2023
Organization: run.Windsor Race Series, LLC   Phone: 9702137258
Address: 9271 CR 70 Windsor, Colorado 80550

Contact 1

Name: Shawn Wherry
Address: 556 Arrow Court
Windsor CO 80550
Email: Send email

Contact 2

Name: Mandy Mullen
Address: 9271 CR 70
Windsor CO 80550
Email: Send email

Event Information

Permit Type(s): Parks and Open Spaces
Website: https://runsignup.com/Race/CO/Windsor/WindsorColoradoRace
Type of Event: Other
Location:
River Bluffs Open Space

Description:
The 4th Annual Windsor Marathon is on Sunday October 8th, 2023. This will be the 3rd year that we have utilized the course that runs into River Bluffs Open Space/Kyger Reservoir Area. This is a professionally timed running event that follows rules of the road and trail (no requested trail or road closures). The Marathon and Half Marathon Participants are the two distances that will utilize River Bluffs Open Space/Kyger Reservoir (both route maps are attached). We will have One (1) Aid station for participants located near the restrooms at River Bluffs Open Space Parking lot. Our estimated hours of event are on Sunday October 8 from 7:00-11:30 AM, this includes all participants and set up/tear down/clean up of the aid station. We will be setting up and marking the course on Saturday October 7th, utilizing staked signs, route arrows/chaulk, mileage signs and removing all materials by Monday October 9th.

Estimated Participants: 200   Estimated Spectators: 0

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

Hours:
   Sun. 10/08/2023: 700 AM - 11:30 AM

Attachments:

• 7177_1_2_Marathon_route.pdf
• 7177_Marathon_route1.pdf
• 7177_Marathon_Waiver.docx
• 7177_USP363144_Larimer_County__2023-07-13.pdf
• 7177_Windsor_13.1_NO_AIDpdf.pdf
• 7177_Windsor_26.2_AID__SAFETYpdf.pdf
• 7177_Windsor_26.2NO_AID.pdf

Additional Information Submitted by Applicant

1. Date Submitted: 07/10/2023
Emergency Plan - Windsor Marathon: Shawn Wherry and Mandy Mullen (race directors) will be the point of contact at the race start/finish. We work with Workzone and Weld County Amateur Radio Crew (stationed throughout the course) to manage communication regarding safety management of the race and participants with proper lines of communication back to the two race directors listed above. Because 90% of the course/event takes place in Windsor, CO we work with Windsor PD, Windsor Severance Fire, and the Town of Windsor regarding all permitting, alerting all emergency services of the race. Ultimately communication from aid stations, Radio Crew, Work zone is directed to race directors, unless there is need to call 911 directly, in which case all parties are instructed to do so. We work very closely with our Town of Windsor, Windsor PD and Fire to ensure they are aware of the race, we are permitted, and we implement any safety strategies recommended.

2. Date Submitted: 07/10/2023
Port-a-potties: No additional port-a-potties are needed along the segment of the course that is in Larimer County. All additional port-a-potties are located in Windsor. Alcohol: The start/finish line are in Windsor, CO so this is not applicable to the portion of the course that is in Larimer County.

3. Date Submitted: 07/10/2023
Course map in KML attached. Port-a-potties: No additional Port-a-potties are needed along the route that is in Larimer County. All additional port-a-potties are placed in the Town of Windsor. Alcohol: We are only permitting through Larimer County for the part of the course that occurs in Larimer County. There is no alcohol being served along the course that pertains to Larimer County, this is a professionally timed running event.

4. Date Submitted: 07/10/2023
Trying to attach the KML file again.

5. Date Submitted: 07/11/2023
Updated both routes to reflect trail use in Larimer County.

6. Date Submitted: 07/11/2023
Uploaded updated Marathon and 1/2 Marathon routes, appropriate trail use for Larimer County

7. Date Submitted: 07/11/2023
1/2 Marathon Route with update to trails, directions, etc.

8. Date Submitted: 07/27/2023
Additional COI

9. Date Submitted: 08/02/2023
Updated routes with names of the trails. Please let me know if you have any additional questions or need for documentation.

10. Date Submitted: 08/02/2023
Updated routes with trail names that we will be using.

11. Date Submitted: 08/23/2023
Updated Marathon and 1/2 marathon maps

12. Date Submitted: 08/23/2023
1/2 marathon route

13. Date Submitted: 08/23/2023
1/2 marathon route

14. Date Submitted: 08/24/2023
Adding the 1/2 and full marathon route maps

15. Date Submitted: 08/24/2023
1

16. Date Submitted: 08/28/2023
Attached participant waiver.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

CDOT

Colorado State Patrol

Engineering

Health

Larimer County Emergency Management

Parks & Open Lands

Poudre Fire Authority

Risk Management

Road & Bridge

Sheriff

Windsor-Severance Fire District

Final Disposition

Status: APPROVED

HI Shawn and Mandy,

Congratulations! Your special event permit application has been approved.

Please print the permit and have it available for the duration of the evebt.

Have fun and be safe!

Denise