Special Event Permit Detail
Application InformationID: 7177 Event: Windsor Marathon
Application Date: 07/10/2023 Event Date: 10/08/2023
Organization: run.Windsor Race Series, LLC Phone: 9702137258
Address: 9271 CR 70 Windsor, Colorado 80550
Event InformationPermit Type(s): Parks and Open Spaces
Type of Event: Other
River Bluffs Open Space
The 4th Annual Windsor Marathon is on Sunday October 8th, 2023. This will be the 3rd year that we have utilized the course that runs into River Bluffs Open Space/Kyger Reservoir Area. This is a professionally timed running event that follows rules of the road and trail (no requested trail or road closures). The Marathon and Half Marathon Participants are the two distances that will utilize River Bluffs Open Space/Kyger Reservoir (both route maps are attached). We will have One (1) Aid station for participants located near the restrooms at River Bluffs Open Space Parking lot. Our estimated hours of event are on Sunday October 8 from 7:00-11:30 AM, this includes all participants and set up/tear down/clean up of the aid station. We will be setting up and marking the course on Saturday October 7th, utilizing staked signs, route arrows/chaulk, mileage signs and removing all materials by Monday October 9th.
Estimated Participants: 200 Estimated Spectators: 0
Food / Alcohol:
Food is NOT being Served.
Alcohol is NOT being Served
Sun. 10/08/2023: 700 AM - 11:30 AM
Additional Information Submitted by Applicant1. Date Submitted: 07/10/2023
Emergency Plan - Windsor Marathon: Shawn Wherry and Mandy Mullen (race directors) will be the point of contact at the race start/finish. We work with Workzone and Weld County Amateur Radio Crew (stationed throughout the course) to manage communication regarding safety management of the race and participants with proper lines of communication back to the two race directors listed above. Because 90% of the course/event takes place in Windsor, CO we work with Windsor PD, Windsor Severance Fire, and the Town of Windsor regarding all permitting, alerting all emergency services of the race. Ultimately communication from aid stations, Radio Crew, Work zone is directed to race directors, unless there is need to call 911 directly, in which case all parties are instructed to do so. We work very closely with our Town of Windsor, Windsor PD and Fire to ensure they are aware of the race, we are permitted, and we implement any safety strategies recommended.
2. Date Submitted: 07/10/2023
Port-a-potties: No additional port-a-potties are needed along the segment of the course that is in Larimer County. All additional port-a-potties are located in Windsor. Alcohol: The start/finish line are in Windsor, CO so this is not applicable to the portion of the course that is in Larimer County.
3. Date Submitted: 07/10/2023
Course map in KML attached. Port-a-potties: No additional Port-a-potties are needed along the route that is in Larimer County. All additional port-a-potties are placed in the Town of Windsor. Alcohol: We are only permitting through Larimer County for the part of the course that occurs in Larimer County. There is no alcohol being served along the course that pertains to Larimer County, this is a professionally timed running event.
4. Date Submitted: 07/10/2023
Trying to attach the KML file again.
5. Date Submitted: 07/11/2023
Updated both routes to reflect trail use in Larimer County.
6. Date Submitted: 07/11/2023
Uploaded updated Marathon and 1/2 Marathon routes, appropriate trail use for Larimer County
7. Date Submitted: 07/11/2023
1/2 Marathon Route with update to trails, directions, etc.
8. Date Submitted: 07/27/2023
9. Date Submitted: 08/02/2023
Updated routes with names of the trails. Please let me know if you have any additional questions or need for documentation.
10. Date Submitted: 08/02/2023
Updated routes with trail names that we will be using.
11. Date Submitted: 08/23/2023
Updated Marathon and 1/2 marathon maps
12. Date Submitted: 08/23/2023
1/2 marathon route
13. Date Submitted: 08/23/2023
1/2 marathon route
14. Date Submitted: 08/24/2023
Adding the 1/2 and full marathon route maps
15. Date Submitted: 08/24/2023
16. Date Submitted: 08/28/2023
Attached participant waiver.
Reviewing Agency Comments/Status
Email the Special Events Coordinator regarding this application.
Colorado State Patrol
Status: ApprovedComments: No State Patrol resources are needed.
Status: ApprovedComments: =From the designated start and end location, it appears the main food service will be conducted in Weld County; we recommend contacting the Weld County health department for any food service/licensing requirements. =If packaged food will also be offered in Larimer County for the race course, this shall be limited to: =Uncut, whole fruits =Gels, snack/food items that are shelf-stable or prepackaged, and water/energy drinks (foods/drinks requiring refrigeration for food safety are not approved for aid stations). --Drinking water shall be made available during the event. Water must be from a public, treated water supply (which can be transported and dispensed in clean and sanitized food grade containers, commercial bottled water). --Water for drinking purposes can be provided by drinking fountains, commercial bottled water, or from approved containers, such as igloo-style dispensers. Water from dispensers must be from a public, treated water supply (which can be transported and dispensed in clean and sanitized food grade containers, commercial bottled water). --Provide an adequate number of trash receptacles at aid stations and portable restrooms throughout the race course. At least one portable restroom shall be of accessible design/ADA complaint. --At least one (1) portable handwashing station is recommended at the start/finish restroom area and food service area. Additional may be required by the governing authority for the start/finish area. --Provide first aid kits at aid stations. --Ensure there is a communication plan in case of natural and manmade disasters/emergencies.
Larimer County Emergency Management
Parks & Open Lands
Poudre Fire Authority
Road & Bridge
Status: ApprovedComments: Would like to know how neighborhoods are notified of the event and how county line road is marked (coned) to keep the runners safe from vehicle traffic.
Windsor-Severance Fire District
Status: ApprovedComments: No comments at this time
Status: APPROVEDHI Shawn and Mandy,
Congratulations! Your special event permit application has been approved.
Please print the permit and have it available for the duration of the evebt.
Have fun and be safe!