Special Event Permit Detail

Application Information

ID: 7161   Event: Spargetoberfest Gravel Bike Ride
Status:
Application Date: 05/31/2023    Event Date: 10/14/2023
Organization: Spargetoberfest Foundation   Phone: 910-528-1915
Address: 3999 G W Bush Ave, Unit 101
Contact 1 Name: Rich Efird
Address: 3999 G W Bush Ave, Unit 101
Wellington CO 80549
Email: Send email
Contact 2 Name: Linda Stoddard
Address: 8195 Wapiti Dr
Wellington CO 80549
Email: Send email


Event Information

Permit Type(s): County Road
Website: http://www.spargetoberfest.com
Location:
Maps have previously been submitted

Description:
The Spargetoberfest Gravel Bike Ride has 4 routes: 5, 10, 20 and 72.5 miles. All routes start and end at Sparge Brewery. No road closures will be necessary and no private roads will be traversed. All riders will follow “rules of the road”. Parking will be available at 6557 Buttercup Drive in Wellington. Permission has been received from the businesses. Volunteers and directional signs will be available to ensure safety. For 2 days prior to the event weather will be monitored. In the event of impending severe weather the event may be canceled or rescheduled. In the event of severe weather during the event riders will be notified to return to Sparge Brewery. All bike routes will be marked with directional signs. American Legion Wellington Post 176 and volunteers who will be trained by the Event Coordinator will provide security and road guards along the routes at key intersections. Volunteers will each have a cell phone with the Event Coordinator's number and will park their vehicles along the routes to assist those who, due to physical limitations or inoperable bikes, cannot continue and will need a ride back to Sparge Brewery. There will be no spectators along the routes. When the race is complete road guards and volunteers will pick up signs and any trash along the way to be taken back to Sparge for disposal. The first aid station will be clearly marked and will have bottled water for riders. Prior to and following the conclusion of all rides there will be food trucks and beer for purchase at the Brewery. The Wellington Fire Protection District has approved the Special Event Permit (attached) and the Safety Plan (attached). There will be no food or drink available (other than bottled water) along any route. Sparge Brewery will be fenced off and there will be TIPS qualified volunteers at each entry point to ensure no one underage will be served. The Event Coordinator, Rich Efird (Sparge Brewery Owner), and Linda Stoddard (President of the Spargetoberfest Foundation) will be on-site for the entirety of the event and any of them may make a decision in the event of a medical or law enforcement emergency.

Estimated Participants: 200   Estimated Spectators: 0

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol IS being served.

Hours:
   Sat. 10/14/2023: 7 AM - 2 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 06/04/2023
501(c)(3) letter uploaded as requested

2. Date Submitted: 06/21/2023
Route Maps

3. Date Submitted: 07/06/2023
Maps

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

CDOT

Status: Approved

Comments:

Email CDOT

City of Fort Collins

Status: Approved

Comments: Event not within City of Fort Collins limits.

Email City of Fort Collins

Colorado State Patrol

Status: Approved

Comments:

Email Colorado State Patrol

County Clerk and Recorder

Status: Approved

Comments: sent email to apply for a Special Event Liquor License Thank you Deirdre Linda (applicant) informed me via email that beer will be served by Sparge Brewing so no need for a Special Event Liquor Permit. Deirdre

Email County Clerk and Recorder

Engineering

Status: Approved

Comments:

Email Engineering

Health

Status: Approved

Comments: The Health Department has no significant concerns for the road race section of the event. Please ensure the following is addressed for the event site at Sparge Brewing to follow Health Department Special Event requirements, unless the Town of Wellington has more stringent requirements: -Portable restrooms shall be provided to supplement the brewery's restrooms for the increased attendance at the start/finish line. Additional portable restrooms should be provided in convenient locations along the route (such as aid stations, turnaround points). -Handwashing stations shall be provided at the portable restroom areas of the post-race events/finish event area along with soap, paper towels, and trash receptacles. -Trash receptacles shall be provided throughout the outdoor event area. -All food vendors shall hold a 2023 Colorado Retail Food license with Larimer County Health Department. If vendors need a retail food license or have questions, please contact the Health Department at 970-498-6776.

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Parks & Open Lands

Status: Approved

Comments: Not on Park property

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments:

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments:

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments:

Email Risk Management

Road & Bridge

Status: Approved

Comments:

Email Road & Bridge

Sheriff

Status: Approved

Comments: I have notified the Wellington Squad of the event as I'm not sure how the Town of Wellington permits their events (as it pertains to the area surrounding Sparge Brewery). Rules of the Road must be followed in town and unincorporated areas of Larimer County.

Email Sheriff

Wellington Fire

Status: Approved

Comments: A tent permit is required from Wellington Fire.

Email Wellington Fire

Final Disposition

Status: APPROVED

Good Morning Rich and Linda,

Congratulations! Your special event permit has been approved.

Please print the permit and have it available for the duration of the event.

Have fun and be safe!

Denise