Special Event Permit Detail

Application Information

ID: 7161   Event: Spargetoberfest Gravel Bike Ride
Status:
Application Date: 05/31/2023    Event Date: 10/14/2023
Organization: Spargetoberfest Foundation   Phone: 910-528-1915
Address: 3999 G W Bush Ave, Unit 101

Contact 1

Name: Rich Efird
Address: 3999 G W Bush Ave, Unit 101
Wellington CO 80549
Email: Send email

Contact 2

Name: Linda Stoddard
Address: 8195 Wapiti Dr
Wellington CO 80549
Email: Send email

Event Information

Permit Type(s): County Road
Website: http://www.spargetoberfest.com
Location:
Maps have previously been submitted

Description:
The Spargetoberfest Gravel Bike Ride has 4 routes: 5, 10, 20 and 72.5 miles. All routes start and end at Sparge Brewery. No road closures will be necessary and no private roads will be traversed. All riders will follow “rules of the road”. Parking will be available at 6557 Buttercup Drive in Wellington. Permission has been received from the businesses. Volunteers and directional signs will be available to ensure safety. For 2 days prior to the event weather will be monitored. In the event of impending severe weather the event may be canceled or rescheduled. In the event of severe weather during the event riders will be notified to return to Sparge Brewery. All bike routes will be marked with directional signs. American Legion Wellington Post 176 and volunteers who will be trained by the Event Coordinator will provide security and road guards along the routes at key intersections. Volunteers will each have a cell phone with the Event Coordinator's number and will park their vehicles along the routes to assist those who, due to physical limitations or inoperable bikes, cannot continue and will need a ride back to Sparge Brewery. There will be no spectators along the routes. When the race is complete road guards and volunteers will pick up signs and any trash along the way to be taken back to Sparge for disposal. The first aid station will be clearly marked and will have bottled water for riders. Prior to and following the conclusion of all rides there will be food trucks and beer for purchase at the Brewery. The Wellington Fire Protection District has approved the Special Event Permit (attached) and the Safety Plan (attached). There will be no food or drink available (other than bottled water) along any route. Sparge Brewery will be fenced off and there will be TIPS qualified volunteers at each entry point to ensure no one underage will be served. The Event Coordinator, Rich Efird (Sparge Brewery Owner), and Linda Stoddard (President of the Spargetoberfest Foundation) will be on-site for the entirety of the event and any of them may make a decision in the event of a medical or law enforcement emergency.

Estimated Participants: 200   Estimated Spectators: 0

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol IS being served.

Hours:
   Sat. 10/14/2023: 7 AM - 2 PM

Attachments:

• 7161_10.jpg
• 7161_20.jpg
• 7161_501c3_Letter.pdf
• 7161_72.5.jpg
• 7161_Event-Release.pdf
• 7161_Safety_Plan_Gravel_Bike_Rid.pdf
• 7161_spargeoctoberfest_cert_2023_20242.pdf
• 7161_WFPD_Permit.pdf

Additional Information Submitted by Applicant

1. Date Submitted: 06/04/2023
501(c)(3) letter uploaded as requested

2. Date Submitted: 06/21/2023
Route Maps

3. Date Submitted: 07/06/2023
Maps

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

CDOT

City of Fort Collins

Colorado State Patrol

County Clerk and Recorder

Engineering

Health

Larimer County Emergency Management

Parks & Open Lands

Poudre Fire Authority

Poudre Valley Hospital

Risk Management

Road & Bridge

Sheriff

Wellington Fire