Special Event Permit Detail

Application Information

ID: 7160   Event: Summer Symposium: Sunday Outdoor Activity
Status:
Application Date: 05/25/2023    Event Date: 08/06/2023
Organization: Greenhouse Scholars   Phone:
Address: 1820 Folsom St

Contact 1 Name: Jacob Sorum
Address: 1820 Folsom St
Boulder CO 80302
Email: Send email

Contact 2 Name: Lauren Hudgins
Address: 1820 Folsom St
Boulder CO 80302
Email: Send email

Event Information

Permit Type(s): Parks and Open Spaces
Website: https://greenhousescholars.org/
Type of Event: Education
Location:
Carter Lake

Description:
Greenhouse Scholars is an education nonprofit based in Boulder, CO. We serve extremely high-achieving, under-resourced college students through a financial assistance and leadership, life, and professionals skills-based program. Our students range in age from 17 to 21. Each year, we bring all of our students (roughly 100) to Boulder, CO for a 4-day Summer Symposium. It's tradition that we devote one day to a half-day outdoor experience which exposes our students to the wonderful outdoor recreation that Colorado has to offer, to new outdoor activities, and builds relationships among the students. This year, our outdoor activity will be on Sunday, August 6th, from 8am to 1pm. We are hoping to take our students (by bus) to a scenic and beautiful reservoir where they can paddle board, kayak, swim, hike, and hang out in nature. We've partnered with Avid4 Adventure, a leading outdoor recreation and education company to lead these activities for our students, providing all the necessary equipment, safety gear, and trained professionals. Our plan is to arrive at 8am, engage in activities from 8am to 12pm, have a boxed lunch from 12pm - 12:45pm, and be leaving on the 2 buses by 1pm. Depending on what sites are available at Carter Lake to host our group, we can provide additional resources to accommodate us (trash cans, tables, chairs, shade tents, etc.). Greenhouse Scholars is licensed 501c3 nonprofit that has been serving Colorado youth for 18 years. If you have any questions or concerns about this event, agenda, or anything else, please reach out. Thank you, Jacob Sorum

Estimated Participants: 100 Estimated Spectators: 0

Food / Alcohol:
Food is being served: PACKAGED
Alcohol is NOT being Served

Hours:
Sun. 08/06/2023: 8:00 AM - 1:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 05/25/2023
impact on visitors and the Natural Resources staff: our group will add to the number of visitors at Carter Lake this day. Though you should know, our group is comprised of diverse, mature, young role models who are respectful and bring positive attitudes. This event is not a fundraiser. Purpose: camaraderie, outdoor education, relationship-building, inspiration. Emergency Plan: Point of Contact: Jacob Sorum, Program Director, jsorum@greenhousescholars.org, 605-641-6231. Secondary Point of Contact in case of emergency: Sarah Pekala, Chief Program Officer at Avid4 Adventure, sarah@avid4.com. - We will have certified emergency medical staff with us (Avid4 Adventure). We will have all groups attached with both Avid4 and Greenhouse Scholars staff at all times. We will have extra vehicles on site (in addition to the 2 buses) to transport students offsite depending on circumstances. Traffic and Parking Plan: n/a Liability Insurance: I've attached our Liability Insurance form. Once I've heard back from Larimer County about the availability of this event, I will have your name and all important information added. Non-profit status: I've attached two documents confirming our nonprofit status.

2. Date Submitted: 05/25/2023
Attached is the Event Emergency Plan for Greenhouse Scholars’ Sunday Outdoor Activity.