Special Event Permit Detail
Application InformationID: 7159 Event: Red Feather Trail Races
Application Date: 05/24/2023 Event Date: 09/22/2023 Thru: 09/24/2023
Organization: Gnar Runners Phone:
Event InformationPermit Type(s): County Road & Private Land
The event will stage from the Ben Delatour Boy Scout Ranch (2331 County Rd 68C, Red Feather Lakes, CO 80545, parcel #29180-00-967). County roads: - 1.5 miles on CR 68C between Boy Scout Property and Elkhorn Trailhead (Saturday & Sunday). - 2 miles on CR 69 between FS 171a and FS 168 in Goodell Corner area (Friday) Motorized Forest Service: - 2.5 miles on FS 86 between North Lone Pine Trailhead and Killpecker Trailhead
This is a trail running weekend over three days and comprising three different distances (one per day): • Friday Sept 22: 50km race using Boy Scout, Elkhorn, Mount Margaret & Lady Moon Trails, in addition to a 1.5 mile stretch of CR 68C between the Boy Scout Ranch & Elkhorn Trailhead. • Saturday Sept 23: 50 mile race using all trails noted above with the exception of Mount Margaret and with inclusion of the Lone Pine/Killpecker network. In addition, the route will use Forest Service Roads 517, 168, 86 and Swamp Cutoff (171a); and County Road 69 (2.5 miles). • Sunday Sept 24: Half Marathon using Elkhorn & Lady Moon Trails, in addition to a 1.5 mile stretch of CR 68C between the Boy Scout Ranch & Elkhorn Trailhead. The 50km will have a single crossing of CR 68c at mile 6 of the race. This will occur by an aid station location with crossing marshals in place to ensure runner safety. There will be an additional road crossing of CR 74e at miles 19 & 25 of the race between the Mount Margaret and Lady Moon Trailheads. Again this will be near the site of an aid station, with race volunteers assigned to marshal the road crossing. In both cases, runners will be held until the right of way is clear.Vehicles will not be held. 'Special Event Ahead' signage will be placed before and after this runner on road section The 50km will finish with 1.5 miles on CR 68c between the Elkhorn Trailhead and Ben Delatour Scout Ranch (BDSR). 'Special Event Ahead' signage will be placed before and after this runner on road section. A marshal will be in place to aid runners crossing back onto the BDSR property. The half marathon will begin and end with 1.5 miles between the BDSR property and Elkhorn Trailhead. The same safety measures will be in place as noted above. CR 68c is a low volume, low speed road and we do not anticipate the need for any type of road closure or changes to regular traffic patterns. The 50 mile race will include a half mile section on CR 69 (Manhattan Rd) between the Molly Lake Trailhead & FS 517, in addition to a 2 mile section between FS 171a & FS 168 in the Goddell Corner area. These stretches occur later in the race at mile 18 (half mile) and mile 45, with runners very well spread out. The same safety measures will be in place as noted above. Parking will be on site at Ben Delatour Scout Ranch. Sanitation will be provided by a third party sanitation contractor. Aid stations as noted on the attached race maps will be staffed by at least one EMT, one radio operator in addition to regular aid station volunteers. Communications will be via HAM radio with a central command at the race start/finish. The start/finish medical tent will be staffed by a paramedic with communications to all aid station locations via the HAM network. The 50km has an 11 hour cut-off with intermediate aid station cuts along the way. Final runner will be no later than 6:00pm. The 50 mile race has a 14 hour cutoff with intermediate aid station cuts along the way. Final runner will be no later than 8:00pm.
Estimated Participants: 300 Estimated Spectators: 50
Food / Alcohol:
Food is being served: PACKAGED
Alcohol is NOT being Served
Fri. 09/22/2023: 7:00 AM - 6:00 PM
Sat. 09/23/2023: 7:00 AM - 8:00 PM
Sun. 09/24/2023: 8:00 AM - 2:00 PM
Reviewing Agency Comments/Status
Email the Special Events Coordinator regarding this application.
Colorado Division of Wildlife
Status: ApprovedComments: Please ensure all trash is secured throughout the weekend to avoid conflicts with bears.
Status: ApprovedComments: Please send your route maps in kml format to Michelle Jenkins at email@example.com. 06/21/2023. I do not believe we ever received the maps as requested in June. Due to staffing issues and the event timing we reviewed the maps attached to the event the best we could and will approve it this time. Next time we will need the maps in the format requested.
Flood - Larimer County
Status: ApprovedComments: This area is not within the regulatory floodplain, so there are no applicable floodplain regulations. However, it is recommended to have a flood emergency plan in place in case of an impending flood event.
Glacier View Fire Department
Status: ApprovedComments: No comments
Status: ApprovedComments: **Please provide details on potable water access for attendees at the campgrounds. --The event website indicates water and ice will be provided along the race course at aid stations. Drinking water and ice for consumption shall be from a public, treated water supply (which can be transported and dispensed in clean and sanitized food grade containers or provided as commercial bottled water). --Per the event website, a post-race BBQ will be provided at the event. All food vendors must hold 2023 Colorado Retail Food License or Larimer County issued temporary food license. Only individually packaged, shelf-stable food/drink items (no refrigeration required) or whole, uncut fruits and vegetables are allowed without a Colorado Retail Food License. -Food and Drink provided at first aid stations shall be limited to the following: --Uncut, whole fruits --Gels, commercial snack items that are shelf-stable and individually packaged, and water/energy drinks.( Foods/drinks requiring refrigeration for food safety are not approved for aid stations or at the event without proper permitting.) --It is understood that camping is encouraged at the Ben Delatour Ranch for this event. The site map provided for the Ranch indicates that there are restroom facilities available throughout the campgrounds. Portable restrooms will also be provided at the start/finish area at the Ranch and at aid stations. At least one ADA compliant toilet must be provided. A minimum of one handwashing stations shall be provided for every 5 portable restrooms and in the food service area. It is strongly recommended that handwashing stations (in addition to hand sanitizer) be provided at restroom facilities lacking hand sinks. --It is understood that the Ben Delatour Boy Scout Camp restroom facilities are supported by an Onsite Wastewater Treatment System permit (OWTS/septic system) was designed to support 100 persons with a design flow of 10 GPD. If the campers will be utilizing these facilities and if the use is anticipated to exceed the system's design, temporary facilities will need to be provided to supplement the permanent facilities. -Please ensure an adequate number of trash receptacles are provided as needed throughout the course (at aid stations, restroom areas, campground, etc.). The event coordinator shall work with the Ben Delatour Ranch to coordinate trash service as necessary. -Communications will occur through ham radio volunteers. EMTs will be onsite. Please ensure all volunteers/staff are familiar with this plan.
Larimer County Emergency Management
Poudre Canyon Fire District
Red Feather Lakes Fire Protection District
Road & Bridge
Status: ApprovedComments: Since runners are to be help at road crossings, I'm good with race marshalls monitoring the roadway. You may consider having Larimer County Emergency Services or Search & Rescue present in case of lost, injured, or weather emergencies arise.
Status: APPROVEDHi Nick,
Your special event permit application has been approved.
Please print the permit and have it available for the entire event.
Have fun and be safe!