Special Event Permit Detail

Application Information

ID: 7154   Event: Ride the Rockies
Status:
Application Date: 05/12/2023    Event Date: 06/11/2023   Thru: 06/13/2023
Organization: Ventures Endurance Events, LLC   Phone: 773-562-9337
Address: 85 Devonshire St Floor 9, Boston, MA 02109
Contact 1 Name: David Benjes
Address: 519 Adams Avenue
Louisville CO 80027
Email: Send email
Contact 2 Name: Sabra Nagel
Address:

Email: Send email


Event Information

Permit Type(s): Parks and Open Spaces
Website: https://ridetherockies.com/
Type of Event: Other
Location:
Other Larimer County Open Spaces

Description:
Ride the Rockies wishes to utilize the MacGregor Ranch property south of Devils Gulch Road for our venue. As this property does not fall within the RMNP easement we wish to host the food and beer garden portion as well as overflow camping in this space. Elements to be hosted at this venue include: Stage Portable Restrooms Main Tent/eating area Food Trucks Beer Garden dual occupancy tents (roughly 250-300) Requirements for a Private Land Special Event Application 1. Complete the online application at larimer.org/specialevent a. Completed to the best of our understanding 2. Provide a detailed description of the event including the following information: ? The name of the event o Ride the Rockies ? Complete list of days and times o Event will arrive at MacGregor Ranch on Sunday June 11. ? June 11 8am until June 13 12noon ? The address of the location the event will be held at o 180 MacGregor Ln, Estes Park, CO 80517 ? If this is a fundraiser, provide the name of the organization benefitting from the event. o Bicycle Colorado, a 501(c)3 non profit organization Tax ID #84-1201078 ? What is the purpose of the event? o Recreational, non-competitive cycling event ? What will be taking place during the event? o The MacGregor ranch venue will host camping, showers, medical support, event operations, beer garden, food trucks and some vendors (TBD) 3. Emergency Plan a. Attached 4. How many port-a-potties and hand washing stations will be provided? How many of these are ADA compliant? a. There will be 20 portable restrooms, 2 hand washing stations and 2 ADA compliant portable restrooms. 5. Will alcohol be served? a. Yes, MacGregor Ranch falls under the jurisdiction of RMNP. The Chief Ranger is reviewing our request. 6. Certificate of Insurance (COI) a. Attached 7. A site plan showing the location(s) of the following: ? Attached. Be aware that this is open, unimproved land. Exact placement of items will be dictated by terrain 8. If applying for non-profit status and application fee, the current Federal Employee Identification Number (EIN) or Colorado Nonprofit Corporation registered agent contact information is needed to verify status a. The applicant is NOT a non-profit 9. Application fee a. Submitted 3/31/2023 in person - Poster currently on premises.

Estimated Participants: 1000   Estimated Spectators: 0

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol IS being served.

Hours:
   Sun. 06/11/2023: 8 AM - 9 PM
   Mon. 06/12/2023: 8 AM - 9 PM
   Tue. 06/13/2023: 8 AM - 9 AM

Attachments:

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments: No information was provided for the stage, but if it is the SL-100 contemplated on an earlier Special Events permit, The SL-100 stage is inadequate to resist maximum site design wind speeds. A Wind Management Plan has been created under the previous Special Evets Permit, must be posted near the stage, and volunteers and staff must be trained in its use. Any stages beyond the SL-100 must be referred to the Building Division for review. Portable toilets including accessible units are reported to be provided. Any electrical installations beyond existing, permitted, approved-by-inspection electrical pedestals or self-supporting generator-fed electrical units require a county electrical permit.

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Code Compliance

Status: Not Reviewed Yet

Comments:

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Colorado Division of Wildlife

Status: Not Reviewed Yet

Comments:

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County Clerk and Recorder

Status: More Information Needed

Comments: The applicant has applied for a special event liquor license. The Clerk and Recorder's Office will update the status once the BoCC takes action on the special event liquor license. Thank you, Elizabeth 5/18/2023

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Engineering

Status: Approved

Comments:

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Estes Fire

Status: Not Reviewed Yet

Comments:

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Estes Police

Status: Not Reviewed Yet

Comments:

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Flood - Larimer County

Status: Approved

Comments: The represented area of the event in the application is not located within the regulatory floodplain. So, there are no applicable floodplain regulations for the event.

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Health

Status: Not Reviewed Yet

Comments:

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Larimer County Emergency Management

Status: Not Reviewed Yet

Comments:

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Parks & Open Lands

Status: Approved

Comments:

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Planning

Status: More Information Needed

Comments: Will it be a mix of cars and camping spots for tents etc. in the "camping" area shown on the site plan map? if so please provide dimensions for the area to ensure there is adequate space for roughly 250-300 tents. If parking is expected to be elsewhere and not incorporated into the camping area show on site plan map as well.

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Risk Management

Status: Not Reviewed Yet

Comments:

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Rocky Mountain National Park

Status: Approved

Comments: No comments from Rocky Mountain National Park.

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Sheriff

Status: Not Reviewed Yet

Comments:

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