Special Event Permit Detail

Application Information

ID: 7149   Event: Fall Equinox Marathon, Half Marathon, & 5 Mile
Application Date: 05/01/2023    Event Date: 09/17/2023
Organization: Green Events   Phone: 970-556-3279
Address: PO Box 1523, Fort Collins, CO 80522
Contact 1 Name: Lisa Sinclair
Address: 400 Smith Street
Fort Collins CO 80524
Email: Send email
Contact 2 Name:


Event Information

Permit Type(s): County Road & Private Land
Website: https://equinoxhalfmarathon.com/race-info/
Marathon: 10.4 miles Buckhorn Canyon: Buckhorn Rd/Stove Prairie Rd from Ohana Way North to intersection with Hwy 14/Poudre Canyon Road. 15.7 miles Highway 14/Poudre Canyon Road - from Stove Prairie Rd to Finish line on private land 0.5 miles West of Ted's Place (intersection of Hwy 14 & 287) Half Marathon - 13.1 miles on Poudre Canyon Road/Hwy 14 from the Mishawaka to Finish on private land. Running last 13.1 miles of Marathon course. 5 Mile - 5 miles on Poudre Canyon Road/Hwy 14 from Gateway to Finish. Running last 5 miles of Marathon and Half Marathon course. All races finish in the same place on private land parcel #0814000021

11th Annual Event: Marathon, Half Marathon & 5 Mile Running races -Marathon start at Ohana Mountain Ranch -Half Marathon start at the Mishawaka -5 Mile start at Gateway East bound lane closure of Poudre Canyon Road From Stove Prairie Road to N CR29C - same as last 4 years. Marathon race runs 10 miles in the Buckhorn Canyon from Ohana Ranch to the Poudre Canyon/Hwy 14 on Stove Prairie Road, turning right and running the rest of the race down the Poudre Canyon on Highway 14 and finishing on private land 0.5 miles west of Ted's Place/Hwy 287. Half Marathon starts at the Mishawaka and runs down the Poudre Canyon in East bound lane to Finish area (last 13 miles of marathon course) 5-Mile race starts at Gateway Natural Area and runs last 5 miles of marathon & half marathon courses finishing at the same location.

Estimated Participants: 1500   Estimated Spectators: 100

Food / Alcohol:
  Food is being served: CATERED
 Alcohol IS being served.

   Sun. 09/17/2023: 5:00 AM - 2:00 PM


Additional Information Submitted by Applicant

1. Date Submitted: 07/11/2023
Certificate of Insurance w/Larimer Cnty as Additional Insured

2. Date Submitted: 07/11/2023
Traffic Control Plans

3. Date Submitted: 08/10/2023
Participant Waiver

4. Date Submitted: 08/24/2023
Operations & Logistics Plan

5. Date Submitted: 09/06/2023
Sanitation Plan

6. Date Submitted: 09/06/2023
Sanitation Plan

7. Date Submitted: 09/06/2023
Sanitation Plan

8. Date Submitted: 09/06/2023
Sanitation Plan

9. Date Submitted: 09/07/2023
Adding the Sanitation Plan

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.


Status: Approved


Email Building


Status: Approved


Email CDOT

Code Compliance

Status: Approved

Comments: Road race; does not pertain to a certain parcel where research would be conducted.

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Colorado Division of Wildlife

Status: Approved


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Colorado State Patrol

Status: Approved


Email Colorado State Patrol

County Clerk and Recorder

Status: Approved

Comments: Lisa stopped in but did not have the authorized letter signed. She will get that signed and come in with completed packet. I will reach out to her today. Deirdre This has approved Deirdre

Email County Clerk and Recorder


Status: Approved

Comments: Route maps received 08/09/2023 mj

Email Engineering

Flood - Larimer County

Status: Approved

Comments: Portions of this route on Ohana Mt. Ranch, Buckhorn Rd and Hwy 14 are within the Zone A Floodplain. The event organizers should have a flood safety plan in place which includes a notification system for impending flood events and an evacuation plan.

Email Flood - Larimer County


Status: Approved

Comments: 09/07/2023 - Thank you for providing additional information on the portable restrooms. Based on the numbers provided it appears the portable restrooms will be adequate. **Original comment** Please provide additional information on portable restroom plans for the finish area. An adequate number of portable restrooms must be provided at finish area. If the event is approved the Health Department has the following additional comments. =Portable restrooms shall be provided with adequate trash receptacles at the start and finish areas, and throughout the course route on County roads. = At least one portable handwashing station shall be provided for every 5 portable restrooms and at food service areas. Portable handwashing stations must be adequately stocked with hand soap, paper towels, and waste bin. =Application states that aid stations will NOT provide food. Please not if this chances food and beverage service at aid stations is limited to water, energy drinks, gels, energy bars, whole fruits, and other prepackaged/shelf-stable food items. =Water (and prepared energy drinks) shall be from a public, treated water supply transported and dispensed in clean food grade containers. Water from untreated wells is not approved. =Adequate trash receptacles shall be provided at the aid stations throughout the run route. =Provide first aid kits at aid stations for minimal injuries as well as effective communication services in the event of an emergency. =The application stated that there will be food provided post-race. Please note food vendors must hold a 2023 Colorado Retail Food License, 2023 Temporary Food License, or must be an approved Larimer County non-profit organization. Food service shall be in conformance with applicable standards and shall follow safe food handling.

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Larimer County Emergency Management

Status: Approved


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Parks & Open Lands

Status: Approved


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Status: Approved


Email Planning

Poudre Canyon Fire District

Status: Approved


Email Poudre Canyon Fire District

Poudre Fire Authority

Status: Approved


Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved


Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments: Thank you!

Email Risk Management

Road & Bridge

Status: Approved


Email Road & Bridge


Status: Approved

Comments: Looks like you've already scheduled LCSO with our admin staff. Have a safe run.

Email Sheriff

Final Disposition



Your special event permit application as been approved.

Print the permit and have it available for the duration of the event.

Enjoy your day!