Special Event Permit Detail
Application InformationID: 7141 Event: Horsetooth Open Water Swims
Application Date: 04/08/2023 Event Date: 09/10/2023
Event InformationPermit Type(s): Parks and Open Spaces
Type of Event: Other
The Horsetooth Open Water Swims event has been held annually for over 20 years, now the Sunday after Labor Day. The Horsetooth Open Water Swims is a 501 (3)(c) organization and the races benefit local charities. The races consist of the main race, a 10k swim starting at Satanka Cove and ending at South Bay. At the South Bay there are 2.4 mile, 1.2 mile, 1000m kids swim and collegiate team races. The 10k swim is limited to approximately 100 participants. Each swimmer will be accompanied by a paddler for safety and feeding. The course is along the west side of the reservoir and swimmers will remain within 50 yds of the shore (see enclosed course map). We will need rangers to monitor the outlet at the marina bay for boat traffic and safety. Swim cut-off time for the 10K is at 12 pm. The 10K swimmers and paddlers will park in the Holiday Twin Drive-In theater parking. Boats and paddlers will be transported by bus to the start at Satanka Bay. The gate to Satanka Boat Ramp will need to be opened by 5 am, so a boat inspector or Ranger will need to be scheduled. We will pay the fee for the boat inspectors to arrive at 5 am at both the south and north end of the reservoir. The other, shorter swims are conducted at the South End of the reservoir. Races start at 7 am. We will need to reserve the South Bay Pavilion from 6 am to 2 pm day of race and all associated parking. Horsetooth Swims volunteers will conduct parking as defined in past years events. Please reserve the South Bay Parking Area until noon. Ranger presence to direct boat traffic to the east side of South Bay and away from the swim courses would be highly appreciated. We will need the gate unlocked at the South End by 5 am and a boat inspector available. Safety boats and boats to put out the swim buoys will be putting in at the south boat ramps at that time. The night before the races, at the south end, we will need the light boxes left unlocked, the bathrooms locked (we supply porta-potties) and the bollards removed for vehicle access to the water. An
Estimated Participants: 350 Estimated Spectators: 350
Food / Alcohol:
Food is being served: VENDOR
Alcohol is NOT being Served
Sun. 09/10/2023: 6:00 AM - 2:00 PM
Additional Information Submitted by Applicant1. Date Submitted: 04/26/2023
Updated COI uploaded 4/26/23 to reflect "Larimer County c/o Risk Management" as certificate holder.
Reviewing Agency Comments/Status
Email the Special Events Coordinator regarding this application.
Status: ApprovedComments: -The application states that food will be provided at the event by a vendor. All food vendors must hold a 2023 Colorado Retail Food License or a 2023 Larimer County Temporary Food License. -It is understood that park restroom facilities are available. Portable restrooms may be required to supplement the park restroom facilities for an anticipated attendance of over 600. We recommend discussing additional toilet needs with the Parks Department. A portable handwashing station should be provided for park restrooms facilities lacking running water, especially with food service planned. A portable handwashing station should be provided for any proposed portable restroom area. Portable handwashing stations shall be stocked with soap, paper towels and waste receptacles. -Please ensure potable water is accessible to attendees. This may be provided from approved taps onsite or by approved, sanitized containers filled with potable water from a municipal source. -Please ensure all volunteers/coordinators are familiar with the emergency communication plan.
Larimer County Emergency Management
Parks & Open Lands
Poudre Fire Authority
Poudre Valley Hospital
Status: ApprovedComments: If you need an ambulance on standby please email Greg at email@example.com at your earliest convenience.
Status: ApprovedComments: Thank you
Status: ApprovedComments: Event is primarily contained within Horsetooth Park overseen by DNR Park Rangers. Please contact the Rangers for any law enforcement needs.
Status: APPROVEDGood Morning Scott and Joe,
Congratulations! Your special event permit application has been approved.
Please print the permit and have it available for the duration of the event.
Have fun and be safe.