Special Event Permit Detail

Application Information

ID: 7134   Event: SCA Caer Galen Defender
Application Date: 04/03/2023    Event Date: 06/17/2023
Organization: SCA - Barony of Caer Galen   Phone:
Contact 1 Name: Melissa Midzor
Address: 2400 Blue Mountain Ave
Berthoud CO 80513
Email: Send email
Contact 2 Name: Steve Frey
Address: 2400 Blue Mountain Ave
Berthoud CO 80513
Email: Send email

Event Information

Permit Type(s): Private Land
Private Land at 2400 Blue Mountain Ave, Berthoud
Parcel# 9431305019

A Medieval-Renaissance celebration hosted by the local chapter of the Society for Creative Anachronism (SCA.org), a 401k non-profit educational organization. This will include people in costumes and sports competitions (fencing, horse riding, target archery) in accordance with the SCA safety rules. There will be pop-up tents for shade. No food/beverages will be sold or provided, participants may bring their own with the exception that NO alcohol is allowed at all. All horses are privately owned (no rentals). There are no tents larger than 400 sqft, so no tent permit needed.

Parking: Sufficient parking is available on the property, so no street parking is anticipated. About 1 acre on the property has been allotted for parting, which is estimated to accommodate 86 cars and 3 truck/trailers (and expandable to 106 cars/3 truck-trailers) based on standard parking space size. At most 3 trucks/horse trailers will be attending. The majority of the participants and activities are not horse related. Also, many of the participants are families, so moderate car-pooling is expected.

Estimated Participants: 60   Estimated Spectators: 0

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

   Sat. 06/17/2023: 8 AM - 6 PM


Additional Information Submitted by Applicant

1. Date Submitted: 04/18/2023
Insurance with Larimer County named attached. Application should be complete now.

2. Date Submitted: 05/04/2023
Completed items for the application, per your email on May 3, 2023.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Berthoud Fire

Status: Approved

Comments: Please provide emergency vehicle access to all building at this location. All open firers will require an opening burning permit through the Larimer County Department of Health and Environment. Exceptions to this rule are: Chiminea, manufactured portable fire pit, BBQ grills, etc. - see Larimer County Department of Health and Environment for further rules or regulations.

Email Berthoud Fire


Status: Approved

Comments: No temporary or existing buildings are included in this event application. I hereby approveth thy application.

Email Building

Code Compliance

Status: Approved

Comments: There are no known violations at this time and the application will therefore be approved.

Email Code Compliance

Colorado Division of Wildlife

Status: Approved

Comments: CPW has seen increased black bear activity in the Berthoud area. Given attendees may bring their own food/beverage, please provide sufficient trash receptacles that are emptied promptly. Bear resistant dumpsters preferred.

Email Colorado Division of Wildlife


Status: Approved


Email Engineering

Flood - Larimer County

Status: Approved

Comments: This parcel is not within the regulatory floodplain, so there are no applicable floodplain regulations for this event.

Email Flood - Larimer County


Status: Approved

Comments: -Per the application, no food, beverage or alcohol service will be provided; participants will be responsible for bringing their own food and drinks. -If it is decided that any food service will be provided, food vendors shall hold a 2023 Colorado Retail Food License or 2023 Larimer County Temporary Food License. -Potable water shall be provided in sufficient quantity for guests. The property appears to be connected to the Little Thompson Water District and therefore a potable source of water can be provided. Please have multiple beverage coolers for filling water glasses on-site, or provide bottled water to guests to keep them hydrated during an all-day event in June. -3 portable restrooms and 1 handwashing station will be provided. For this event duration and participant number, this should be adequate. Please ensure the handwashing station is stocked with water, soap, papertowels and a waste bin at all times. Please note that the property is served by a septic system which is not designed to accommodate an event of this capacity, and therefore the residence bathrooms shall not be used as part of the event. -Please note that Larimer County has a Noise Ordinance limiting sound levels during the day and evening for events. The property is 4.86 acres but there are homes within a few hundred feet. Music and/or participant noise shall be limited to prevent noise levels from exceeding 50 decibels at the property lines. Since the event is over the weekend complaints regarding noise disturbances would be directed to the Sheriff's department. If not already doing so, please notify neighbors of event and provide contact information so that they may notify owners to resolve issues before contacting the sheriff.

Email Health

Larimer County Emergency Management

Status: Not Reviewed Yet


Email Larimer County Emergency Management


Status: Approved


Email Planning

Risk Management

Status: Approved


Email Risk Management


Status: Approved


Email Sheriff