Special Event Permit Detail

Application Information

ID: 7132   Event: Family Reunion
Application Date: 04/01/2023    Event Date: 06/03/2023
Contact 1 Name: Julie Downing
Address: 3230 Arrowhead Rd
Laporte CO 80535
Email: Send email
Contact 2 Name:


Event Information

Permit Type(s): Private Land
Parcel #9829200010: (ADU Address 3230 Arrowhead Rd.) Separate House

Family Reunion, horseshoes, social time, games, etc.

Estimated Participants: 200   Estimated Spectators: 0

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

   Sat. 06/03/2023: 10 AM - 8 PM


Additional Information Submitted by Applicant

1. Date Submitted: 04/14/2023
I am submitting text that is explaining the Kendrick Family Reunion. I also included a map. I tried to include the insurance form for the event, but had troubles attaching so I will bring hard copies in person with payment. Thanks again, Julie

2. Date Submitted: 05/02/2023
Attention Special Events Permits, This new attachment shows the additional liability, and I wanted to let you know that I decided to add the additional insurance permanently to the policy (my insurance agent suggested it). This current insurance policy renews on 8/4/2023, so we are good for the Reunion, Thanks Julie

3. Date Submitted: 05/16/2023
Please note, the insurance liability is for a whole year so at first it looks like it has the wrong date. This extra insurance does name Larimer County on the second page. I live at 3230, but the event is happening in my back field. My agent assured me that the liability insurance covers the full 4 acres of which I am part owner. Thanks for all you do.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.


Status: Approved

Comments: No building code issues, tent permit if needed will come through Poudre Fire. Note: Food IS being served (thankfully!) as noted on your attached details. Please correct event information under Food, Alcohol.

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Code Compliance

Status: Approved

Comments: No research was conducted for this special event. Accordingly, there are no known building code violations at this time.

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Colorado Division of Wildlife

Status: Approved

Comments: According to the details of the event you attached there will be a potluck although the application states no food is being served. If there will be food, please secure all food waste from bears in a secure structure or in a bear proof container overnight unless it is being removed from the premises that evening.

Email Colorado Division of Wildlife


Status: Approved


Email Engineering

Flood - Larimer County

Status: Approved

Comments: This parcel is not located within the regulatory floodplain, so there are no applicable floodplain regulations for this project.

Email Flood - Larimer County


Status: Approved

Comments: -An adequate number of portable restrooms shall be provided. The application indicates that 4 portable restrooms will be available for guests, 1 that is ADA compliant. Please note that the property is served by a septic system which is not designed to accommodate an event of this capacity, and therefore the residence bathrooms shall not be used as part of the event. For an event duration of 10 hours with 200 guests, 6 portable restrooms are recommended. If there is any alcohol service, the recommended number increases by 20% (approximately 7 portable restrooms). -The application indicates one portable hand washing station. A minimum of 1 portable handwashing station is required per 5 restrooms. Please ensure the handwashing station is stocked with water, soap, papertowels and a waste bin at all times. -The application indicates no food will be provided, but the Details document indicates food will be potluck style. If contracting any food service out to a business (ex: caterer), the food business shall be an approved source that holds a 2023 Colorado Retail Food License or a 2023 Larimer County Temporary Food License with all food preparation in a commercial kitchen. -No information was provided regarding water for guests. Potable water shall be provided in sufficient quantity for guests. The property appears to be connected to the West Fort Collins Water District and therefore a potable source of water can be provided. Please have multiple beverage coolers for filling water glasses on-site, or provide bottled water to guests to keep them hydrated during an all-day event in June. -Please note that Larimer County has a Noise Ordinance limiting sound levels during the day and evening for events. The property is 4 acres but there are homes within a few hundred feet or less. Music for the reception and crowd noise shall be limited to prevent noise levels form exceeding 50 decibels at the property lines. Since the event is over the weekend complaints regarding noise disturbances would be directed to the Sheriff's department. If not already doing so, please notify neighbors of event and provide contact information so that they may notify owners to resolve issues before contacting the sheriff.

Email Health


Status: Approved


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Poudre Fire Authority

Status: Approved

Comments: Your tent will need a permit. If you are planning to rent then that company will be responsible for securing the permit from PFA.

Email Poudre Fire Authority

Risk Management

Status: More Information Needed

Comments: To be approved, the evidence of the insurance document that was provided needs to be corrected with the following: - the address of where the Special Event is taking place must be included on the document - risk management should be removed under "Other Interest" it should state "Larimer County".

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Status: Approved


Email Sheriff