Special Event Permit Detail

Application Information

ID: 7117   Event: Horsetooth Tri Training & Open Water Swim Series
Application Date: 03/27/2023    Event Date: 06/07/2023   Thru: 08/23/2023
Organization: Green Events   Phone: 970-556-3279
Address: PO Box 1523, Fort Collins, CO 80522
Contact 1 Name: Lisa Sinclair
Address: PO Box 1523
Fort Collins CO 80522
Email: Send email
Contact 2 Name:


Event Information

Permit Type(s): Parks and Open Spaces
Website: http://www.horsetoothtritraining.com/
Type of Event: Other
Horsetooth Reservoir

The 11th Annual Horsetooth Tri Training and Open Water Swim Series is a weekly non-competitive training event offering swim and run, swim only, or run only options for participants. It will be held every Wednesday evening during the summer for 10 weeks, starting June 7th and ending August 23rd, 2023. An open water swim clinic is offered every week at 5pm.

The swim course consists of a 500m loop starting and ending at the Horsetooth South Inlet Bay swim beach. Participants will have the option of doing 1 or multiple laps of the course up to a max swim distance of 3000m or 1 hour time limit. The transition area will be located in the Group Pavilion area. The 5k run course starts and ends near the transition area at the Pavilion at the very north end of the parking lot and the course is an out and back run on the camp road around the south end of the reservoir to the dead end turn around. The run course stays entirely inside the park.

The swim course will be monitored by kayaks and Stand Up Paddle boards, lifeguards will be located on the course and EMS/ambulance will be on location at start/finish area.

Event Dates:
Wednesday June 7, 2023
Wednesday June 14,2023
Wednesday June 21,2023
Wednesday June 28, 2023
Wednesday July 5, 2023 - NO EVENT
Wednesday July 12, 2023
Wednesday July 19, 2023
Wednesday July 26, 2023
Wednesday August 2, 2023 - NO EVENT
Wednesday August 9, 2023
Wednesday August 16, 2023
Wednesday August 23, 2023

Estimated Participants: 100   Estimated Spectators: 5

Food / Alcohol:
  Food is being served: PACKAGED
 Alcohol is NOT being Served

   Wed. 06/07/2023: 4 PM - 8 PM
   Wed. 06/14/2023: 4 PM - 8 PM
   Wed. 06/21/2023: 4 PM - 8 PM
   Wed. 06/28/2023: 4 PM - 8 PM
   Wed. 07/05/2023: 4 PM - 8 PM
   Wed. 07/12/2023: 4 PM - 8 PM
   Wed. 07/19/2023: 4 PM - 8 PM


Additional Information Submitted by Applicant

1. Date Submitted: 03/28/2023
Certificate of Insurance

2. Date Submitted: 03/31/2023
USA Triathlon Participant Waiver - all participants must be a member of USA Triathlon to participate in the event.

3. Date Submitted: 03/31/2023
Horsetooth Tri Training/Green Events Participant Waiver

4. Date Submitted: 03/31/2023
Weekly Schedule/Itinerary Safety Plan Swim Course Map 5k Course Map

5. Date Submitted: 04/03/2023
Updated COI

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.


Status: Approved

Comments: -Water for drinking shall be provided from a public supply transported and dispensed in clean containers designed for potable water service. Potable water may also be available from taps onsite or commercial bottled water. -Food service at any aid stations does not require a licensed vendor provided food and beverage service is limited to: --Service of commercially prepared and individually packaged foods and beverages that do not require refrigeration. Examples include packaged candy, power bars, bottled water, soda or juice. --Service of hot coffee, tea, instant hot beverages. --Service of donuts, bagels or pastries that are commercially prepared and do not require refrigeration. --Service of whole uncut fruits and vegetables. -Any other food vendors are required to hold a 2023 retail food license or 2023 Larimer County temporary food license. -Adequate toilets need to be provided at the start/finish area and as necessary at aid stations. Adequate waste receptacles shall also be provided at start/finish areas and at any aid stations. -This event will occur on County open space. Details regarding the number of restroom facilities and capacity for the event need to be coordinated with the Natural Resources Department. -Please ensure all staff and volunteers are familiar with the emergency action and communications plan.

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Larimer County Emergency Management

Status: Approved


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Parks & Open Lands

Status: Approved


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Poudre Fire Authority

Status: Approved


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Risk Management

Status: More Information Needed

Comments: The certificate of insurance provided states, "only with respect to the USAT sanctioned or approved event specified on this certificate." However, the dates for the event listed on the certificate are listed as two separate dates: "2023-06-07 | 2023-08-23". Please update the certificate of insurance to include all dates listed for the special event to meet the "..specified on this certificate" requirement. Thank you

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Status: Approved

Comments: This event is in South Bay (not south inlet bay).

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