Special Event Permit Detail

Application Information

ID: 7115   Event: Red Feather 5K
Status:
Application Date: 03/26/2023    Event Date: 07/01/2023
Contact 1 Name: Kerrie Marr
Address: 1078 Ramona Drive
Red Feather Lakes CO 80545
Email: Send email
Contact 2 Name: David Benjes
Address: 519 Adams Avenue
Louisville CO 80027
Email: Send email


Event Information

Permit Type(s): County Road & Private Land
Website: https://www.marrsmountaincabins.com/events/
Location:
30283-64-001
5K will use county and private roads
venue will be at the parking lot of Marr's Mountain Cabins 1078 Ramona Drive, Red Feather Lakes CO 80545

Description:
Charity event that will support community projects through the 501c3 Caring Hearts of Red Feather Lakes
5K - Will use County and Private Roads. Run will start on county road 67J and run through the private roads in Fox Acres, take Snake Lake to Ramona Drive to the finish at 1078 Ramona Drive
Venue - in the parking lot of Marr's Mountain Cabins, 1078 Ramona Drive, Red Feather Lakes CO 80545

Estimated Participants: 500   Estimated Spectators: 500

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol IS being served.

Hours:
   Sat. 07/01/2023: 8 AM - 9 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 03/31/2023
Please find the venue map, course map, event emergency operations plan

2. Date Submitted: 04/21/2023
Please find the attached KML file for the Red Feather 5K. Also find the road impact timeline and grid spreadsheet. This is not a full closure of any road, the temporary impact to CO 67J <30 min will only occupy the northbound lane. Fox Acres is private Property and we have been given authorization to impact the roads for the duration of the event. Romona Drive we will only impact the westbound lane from 9:30AM until 10:41AM. The venue is in the parking lot of the Tavern at Red Feather Lakes, not on Ramona Drive. I’ll drop these into the portal as well Thank you for your help, david

3. Date Submitted: 04/21/2023
Special event liquor License and 501c3 IRS document

4. Date Submitted: 04/21/2023
KML file

5. Date Submitted: 04/21/2023
Liquor application

6. Date Submitted: 06/22/2023
Updated Operations Plan The County forwarded a number or complaints that reference a fishing tournament, fourth of July parade and crafts fair. I can't seem to locate any information on the County's site regarding these events. Regardless, the event will have <250 participants and have minimal impact to the alleged Red Feather Lakes 4th of July activities. County Sheriffs have been hired for traffic control. Course marshals have been secured for Ramona Road where traffic will be active during the event. The event team will manage separation between runners and vehicles. The proposed venue is the event owner's business parking lot and will adequately host the participants and spectators. The impact to roads for the event is limited (9:30am-10:30am) Off site parking and shuttle service has been arranged to alleviate the congestion in the downtown Red Feather Lakes village. No parking is available for any size event at the moment. If there are any further questions, please don't hesitate to contact us.

7. Date Submitted: 06/22/2023
Shuttle and parking plan

8. Date Submitted: 06/22/2023
Event Waiver

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments: No new building, stages or temporary structures involved.

Email Building

Code Compliance

Status: Approved

Comments:

Email Code Compliance

Colorado Division of Wildlife

Status: Approved

Comments: Please ensure all food and other trash is removed from the site unless stored in bear proof containers.

Email Colorado Division of Wildlife

County Clerk and Recorder

Status: Approved

Comments: We have reached out to the applicant to submit a special event liquor license. Thank you, Elizabeth The liquor permit has been approved Deirdre 06/07/23

Email County Clerk and Recorder

Engineering

Status: Approved

Comments:

Email Engineering

Flood - Larimer County

Status: Approved

Comments: This event is not located within the regulatory floodplain, so there are no applicable floodplain regulations for this event.

Email Flood - Larimer County

Health

Status: Approved

Comments: The Health Department has no significant concerns and ask that the standard requirements are followed for race events: -Water for drinking and preparing energy drinks shall be from a public, treated water supply, and transported and dispensed in clean food grade containers. -The application indicates that food will be provided by vendors. All food vendors are required to hold a 2023 retail food license or 2023 temporary event license, or a Larimer County nonprofit organization per food safety regulations. -Please note that if any food and beverage will be available at aid stations it shall be limited to water, energy drinks, gels, and other commercially prepared, prepackaged/shelf-stable food items (such as individually prepackaged snacks) or whole, uncut fruits or vegetables. Foods and drinks that require preparation/refrigeration are not approved without proper permitting. -Provide first aid kits at aid stations for minimal injuries as well as effective communication services in the event of an emergency throughout race course. -Portable restrooms, including ADA compliant units, must be provided in adequate numbers at the event venue to supplement any permanent restroom facilities and throughout the racecourse. Please ensure adequate trash receptacles are provided throughout the race course and start/transition/finish areas and at event venue. -At least one portable handwashing station shall be provided in each portable restroom area (1 per every 5 portable restrooms is recommended). -Please ensure that all staff and volunteers are familiar with the emergency communications plan. Per the application, EMS will be onsite.

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Parks & Open Lands

Status: Approved

Comments:

Email Parks & Open Lands

Planning

Status: Approved

Comments:

Email Planning

Poudre Valley Hospital

Status: Approved

Comments:

Email Poudre Valley Hospital

Red Feather Lakes Fire Protection District

Risk Management

Status: Approved

Comments: Thank you

Email Risk Management

Road & Bridge

Status: Approved

Comments:

Email Road & Bridge

Sheriff

Status: Approved

Comments: Recommend hiring at least one deputy for security due to the number of event participants and alcohol being served. You must contact Sheriff Admin staff at (970)498-5108, at least 1 month prior to the event to schedule the law enforcement support.

Email Sheriff

Final Disposition

Status: APPROVED

Hello David and Kerri,


Congratulations, your special event permit application has been approved.

Please print the permit and have it available for the duration of the event.

The event is limited to 150 participants, not the 500 requested. I will be sending a separate email with this and comments from the reviewers.

Denise