Special Event Permit Detail

Application Information

ID: 7113   Event: Rock Garden Concert Fundraiser – Songwriters in the Round
Status:
Application Date: 03/23/2023    Event Date: 07/28/2023
Organization: Fort Collins Nursery   Phone: 970-482-1984
Address: 2121 E. Mulberry, Fort Collins, CO 80524

Contact 1

Name: Dan Booth
Address: 2121 E. Mulberry
Fort Collins CO 80524
Email: Send email

Contact 2

Name: Jesse Eastman
Address: 2121 E. Mulberry
Fort Collins CO 80524
Email: Send email

Event Information

Permit Type(s): Private Land
Website: https://www.fortcollinsnursery.com
Location:
8717200031

Description:
-Event type: Concert and fundraiser

-Event Sponsors: DS Constructors, 105.5 The Colorado Sound, North Forty News.

-Location of the event: On-site at Fort Collins Nursery, 2121 E. Mulberry St, Fort Collins, CO 80524

-List of all roads affected: Traffic to and from nursery would impact south frontage road on E. Mulberry St, no greater impact than any other busy day during our peak season.

-Duration of the event: 3hrs 15 minutes for the actual event, plus 3 hours +/- for tear-down (band and nursery staff only).

-Hours of operation: 5:30 pm - 8:45 pm

-Expected water requirements: We will provide potable drinking water from a drink station. Location shown on attached map. Water bottles will also be sold by non-profit organization. We will set up a portable hand sanitizer station for use with portable toilets. No other water use is anticipated.

-Number of employees/volunteers: Approx. 12-15. Private security personnel from Code 4 Security will be hired if expected attendance reaches 200+.

-Number and location of toilets: Two portable toilets provided, one of which is handicap accessible. An additional toilet will be added if expected attendance reaches 250+. Location shown on attached site map.

-Maximum number of persons that will be permitted to attend at any single time: 350

-Methods applicant will use to ensure the maximum number of allowed attendees at any single time is not exceeded: Ticketed event, no entrance allowed without ticket.

-Food or alcoholic beverages to be served: Yes. Food sold by licensed mobile food vendors (food trucks/carts). Alcohol (beer and wine only) will be served by TIPS certified servers. Special Event Liquor Permit will be secured by The Vegetable Connection (non-profit organization) for this event. All alcohol will be consumed on-site with signage and staff ensuring no alcohol is removed from site. IDs will be checked by TIPS certified servers and over 21 attendees will be provided with unique wrist bands. Professional security staff will be hired to check IDs if expected attendance reaches 200+. Bar shown on attached site map.

-Temporary structures or fences proposed: None. Flag rope will be used internally to outline the area where attendees are allowed to roam, creating a complete barrier when combined with natural barriers (creek, buildings, fences). Total event area is approximately 21,500 sq. ft.

-Anticipated parking needs and how the need is to be addressed: Up to 133 attendee vehicles (ticket sales are primarily in pairs or groups of 4, and many attendees arrive via bicycle). We have 88 parking spaces in our primary parking area, with on-site overflow parking to accommodate an additional 30 vehicles, plus a neighboring business (Kelly Supply Co.) who has given us permission to use their parking lots for overflow parking, accounting for an additional 15 spaces. Band and participant parking will be on property on internal gravel roads and will not take up anticipated attendee parking.

-Statement of expected impacts to the subject land and surrounding properties and a statement describing how impacts on surrounding properties will be minimized: Minimal concert noise may be heard beyond the boundaries of our property. We have professional sound management on site actively controlling sound levels. We have no residential neighbors who would be impacted and immediate neighbors are commercial businesses that will be closed at event time. All attendee-accessible areas are on-site, so no foot traffic impact is anticipated on surrounding land. Trash and recycling receptacles will be placed at multiple locations throughout the event area to prevent litter and trash from ending up on adjacent land.


Estimated Participants: 25   Estimated Spectators: 300

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol IS being served.

Hours:
   Fri. 07/28/2023: 5:30 PM - 8:45 PM

Attachments:

• 7113_Certificate-Updated-2023.pdf
• 7113_Certificate1.pdf
• 7113_FCRN_Event-Map_041023.pdf
• 7113_FCRN_Event_Map.pdf

Additional Information Submitted by Applicant

1. Date Submitted: 04/06/2023
I have submitted an updated certificate of insurance for this event. Thank you.

2. Date Submitted: 04/10/2023
Hello, I've updated the map to include bicycle parking, the overflow parking area, and the neighboring business parking area. The updated map is labeled FCRN_Event-Map_041023 Thanks!

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

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