Special Event Permit Detail

Application Information

ID: 7112   Event: Rock Garden Concert Fundraiser - The Samples
Status:
Application Date: 03/23/2023    Event Date: 06/22/2023
Organization: Fort Collins Nursery   Phone: 970-482-1984
Address: 2121 E. Mulberry
Contact 1 Name: Dan Booth
Address: 2121 E. Mulberry
Fort Collins CO 80524
Email: Send email
Contact 2 Name: Jesse Eastman
Address: 2121 E. Mulberry
Fort Collins CO 80524
Email: Send email


Event Information

Permit Type(s): Private Land
Website: https://fortcollinsnursery.com
Location:
On-site at Fort Collins Nursery, 2121 E. Mulberry St, Fort Collins, CO 80524

Description:
-List of all roads affected: Traffic to and from nursery would impact south frontage road on E. Mulberry St, no greater impact than any other busy day during our peak season.

-Duration of the event: 3hrs 15 minutes for the actual event, plus 3 hours +/- for tear-down (band and nursery staff only).

-Hours of operation: 5:30 pm - 8:45 pm

-Expected water requirements: We will provide potable drinking water from a drink station. Location shown on attached map. Water bottles will also be sold by non-profit organization. We will set up a portable hand sanitizer station for use with portable toilets. No other water use is anticipated.

-Number of employees/volunteers: Approx. 12-15. Private security personnel from Code 4 Security will be hired if expected attendance reaches 200+.

-Number and location of toilets: Two portable toilets provided, one of which is handicap accessible. An additional toilet will be added if expected attendance reaches 250+. Location shown on attached site map.

-Maximum number of persons that will be permitted to attend at any single time: 350

-Methods applicant will use to ensure the maximum number of allowed attendees at any single time is not exceeded: Ticketed event, no entrance allowed without ticket.

-Food or alcoholic beverages to be served: Yes. Food sold by licensed mobile food vendors (food trucks/carts). Alcohol (beer and wine only) will be served by TIPS certified servers. Special Event Liquor Permit will be secured by Project Self-Sufficiency (non-profit organization) for this event. All alcohol will be consumed on-site with signage and staff ensuring no alcohol is removed from site. IDs will be checked by TIPS certified servers and over 21 attendees will be provided with unique wrist bands. Professional security staff will be hired to check IDs if expected attendance reaches 200+. Bar shown on attached site map.

-Temporary structures or fences proposed: None. Flag rope will be used internally to outline the area where attendees are allowed to roam, creating a complete barrier when combined with natural barriers (creek, buildings, fences). Total event area is approximately 21,500 sq. ft.

-Anticipated parking needs and how the need is to be addressed: Up to 133 attendee vehicles (ticket sales are primarily in pairs or groups of 4, and many attendees arrive via bicycle). We have 88 parking spaces in our primary parking area, with on-site overflow parking to accommodate an additional 30 vehicles, plus a neighboring business (Kelly Supply Co.) who has given us permission to use their parking lots for overflow parking, accounting for an additional 15 spaces. Band and participant parking will be on property on internal gravel roads and will not take up anticipated attendee parking.

-Statement of expected impacts to the subject land and surrounding properties and a statement describing how impacts on surrounding properties will be minimized: Minimal concert noise may be heard beyond the boundaries of our property. We have professional sound management on site actively controlling sound levels. We have no residential neighbors who would be impacted and immediate neighbors are commercial businesses that will be closed at event time. All attendee-accessible areas are on-site, so no foot traffic impact is anticipated on surrounding land. Trash and recycling receptacles will be placed at multiple locations throughout the event area to prevent litter and trash from ending up on adjacent land.


Estimated Participants: 25   Estimated Spectators: 300

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol IS being served.

Hours:
   Thu. 06/22/2023: 5:30 PM - 8:45 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 03/23/2023
I forgot to include a few bits of information in the application. The location parcel number is 8717200031 -Event type: Concert and fundraiser -Event Sponsors: DS Constructors, The Group, 105.5 The Colorado Sound, North Forty News. -Location of the event: On-site at Fort Collins Nursery, 2121 E. Mulberry St, Fort Collins, CO 80524

2. Date Submitted: 04/06/2023
I have submitted an updated certificate of insurance for this event. Thank you.

3. Date Submitted: 04/10/2023
Hello, I've updated the map to include bicycle parking, the overflow parking area, and the neighboring business parking area. The updated map is labeled FCRN_Event-Map_041023 Thanks!

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments:

Email Building

Code Compliance

Status: Approved

Comments:

Email Code Compliance

Colorado Division of Wildlife

Status: Approved

Comments:

Email Colorado Division of Wildlife

County Clerk and Recorder

Status: Approved

Comments: We have reached out to the applicant regarding a special event liquor license. Thank you, Elizabeth The liquor license permit has been approved Deirdre 06/08/23

Email County Clerk and Recorder

Engineering

Status: Approved

Comments:

Email Engineering

Flood - Larimer County

Status: Approved

Comments: Floodplain permit 23-FLD0040 was issued on April 11, 2023

Email Flood - Larimer County

Health

Status: Approved

Comments: -Please ensure at least one temporary handwashing station is provided in addition to hand sanitizer. Handwashing stations shall be adequately stocked with hand soap, water, paper towels and a waste bin at all times. Portable toilet suppliers may have hand washing station options. -Two portable toilets will be provided. Another portable toilet will be added in the case attendance rises to 250+. Please note that the recommended number of portable units is three for attendance of 100-250 for an event with a three hour duration. With alcohol service, the recommended number increases by 20%. Please ensure adequate toilets are supplied for the anticipated attendance. At least one portable toilet shall be ADA compliant. -Ensure waste receptacles are provided at portable restroom areas and throughout the event. -Food vendors must hold a 2023 Colorado Retail Food License or 2023 Larimer County Temporary Food License. -It is understood that noise will be controlled by professional sound management persons onsite. Sound impacts must be evaluated and mitigated. Please be advised that all events must comply with the Larimer County Noise Ordinance. The ordinance is available on the County's web site at: www.larimer.org/policies/noise.htm. -Adequate lighting shall be provided for walkways and parking for event operation after dark.

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Planning

Status: Approved

Comments: Please show areas for bicycle parking, the overflow parking area, and include the neighboring business parking area on the map.

Email Planning

Poudre Fire Authority

Status: Approved

Comments: Guidelines for your food trucks and hot food vendors: https://www.poudre-fire.org/online-services/apply-for-permits/food-trucks-mobile-food-vendors

Email Poudre Fire Authority

Risk Management

Status: Approved

Comments:

Email Risk Management

Sheriff

Status: Approved

Comments:

Email Sheriff

Final Disposition

Status: APPROVED

Good Morning Dan and Jesse,

Congratulations! Your special event permit application has been approved!

Please print the permit and have it available for the duration of the event.

Enjoy your day!

Denise