Special Event Permit Detail
Application Information
ID: 7111 Event: Ride the RockiesStatus:
Application Date: 03/21/2023 Event Date: 06/11/2023 Thru: 06/13/2023
Organization: Ride the Rockies Phone: 773-562-9337
Address: 85 Devonshire St Floor 9, Boston, MA 02109
Event Information
Permit Type(s): Private LandWebsite: https://ridetherockies.com/
Location:
MacGregor Ranch. Venue is in question due to the conservation easement. We will work with MacGregor Ranch and RMNP to locate an acceptable space for our event on MacGregor Ranch.
Description:
MacGregor Ranch will host the Ride the Rockies for three days. The event will set up tents for camping as well as vendor tents and food trucks to feed the participants. Beer will be served, we will work with the County and MacGregor Ranch to obtain the necessary permits for both liquor and food.
The venue will include self-contained shower trailers and portable restrooms. The venue will have amplified music and public address system.
Estimated Participants: 2000 Estimated Spectators: 0
Food / Alcohol:
Food is being served: VENDOR
Alcohol IS being served.
Hours:
Sun. 06/11/2023: 8 AM - 9 PM
Mon. 06/12/2023: 8 AM - 9 PM
Tue. 06/13/2023: 8 AM - 9 PM
Attachments:
- 7111_23_RTR_Ops_Manual_V.2.pdf
- 7111_EMPRtR.pdf
- 7111_Larimer_County_COI.pdf
- 7111_Larimer_County_COI.pdf
- 7111_MacGregor_Ranch_Estes_Park.jpg
- 7111_Medical_Plan_206_RTR_2023.pdf
Additional Information Submitted by Applicant
1. Date Submitted: 03/31/2023Requirements for a Private Land Special Event Application 1. Complete the online application at larimer.org/specialevent a. Completed to the best of our understanding 2. Provide a detailed description of the event including the following information: ? The name of the event o Ride the Rockies ? Complete list of days and times o Event will arrive at MacGregor Ranch on Sunday June 11. ? June 11 8am until June 13 12noon ? The address of the location the event will be held at o 180 MacGregor Ln, Estes Park, CO 80517 ? If this is a fundraiser, provide the name of the organization benefitting from the event. o Bicycle Colorado, a 501(c)3 non profit organization Tax ID #84-1201078 ? What is the purpose of the event? o Recreational, non-competitive cycling event ? What will be taking place during the event? o The MacGregor ranch venue will host camping, showers, medical support, event operations, beer garden, food trucks and some vendors (TBD) 3. Emergency Plan a. Attached 4. How many port-a-potties and hand washing stations will be provided? How many of these are ADA compliant? a. There will be 20 portable restrooms, 2 hand washing stations and 2 ADA compliant portable restrooms. 5. Will alcohol be served? a. Yes, MacGregor Ranch falls under the jurisdiction of RMNP. The Chief Ranger is reviewing our request. 6. Certificate of Insurance (COI) a. Attached 7. A site plan showing the location(s) of the following: ? Attached. Be aware that this is open, unimproved land. Exact placement of items will be dictated by terrain 8. If applying for non-profit status and application fee, the current Federal Employee Identification Number (EIN) or Colorado Nonprofit Corporation registered agent contact information is needed to verify status a. The applicant is NOT a non-profit 9. Application fee a. Submitted 3/31/2023 in person
2. Date Submitted: 04/17/2023
Insurance document
Reviewing Agency Comments/Status
Email the Special Events Coordinator regarding this application.
Building
Status: Approved
Comments: Stage, electrical and portable toilet issues were addressed under Special Events permit application #7111 (community picnic), which was approved by the Building Division, and summarized below. Portable toilets including accessible units are reported to be provided. Any electrical installations beyond existing, permitted, approved-by-inspection electrical pedestals or self-supporting generator-fed electrical units require a county electrical permit. The SL-100 stage is inadequate to resist maximum site design wind speeds. A Wind Management Plan has been created under permit 7111, must be posted near the stage, and volunteers and staff must be trained in its use. ANy stages beyond the SL-100 must be referred to the Building Division for review.Code Compliance
Status: Approved
Comments: Code Compliance is approving this application, but no research has been completed to determine if there may be building or zoning code violations.Colorado Division of Wildlife
Status: Approved
Comments: I see nothing provided regarding trash collection and removal. Black bears frequent this area. An adequate amount of bear resistant trash receptacles that are emptied into an adequate amount of bear resistant dumpsters that are hauled off promptly are strongly encouraged.County Clerk and Recorder
Status: More Information Needed
Comments: I emailed the applicant about the Special Event Liquor License. Thank you, Deirdre I emailed the applicant again about applying for applying for A Special Event Liquor License. DeirdreEngineering
Status: Approved
Comments:Estes Fire
Status: Approved
Comments: MacGregor Ranch is outside of the departments boundaries.Estes Police
Status: Approved
Comments: As long as this remains a "rules of the road" event, EPPD will not be needed. Let us know if that changes.Flood - Larimer County
Status: Approved
Comments: The location of the event, including the camping area, is not located within the regulatory floodplain, therefore there are no applicable floodplain regulations.Health
Status: Approved
Comments: Update 4/24/23: Thank you for providing additional information. -It is understood that 20 portable restrooms will be provided at the venue and 5 at the campground area and it was acknowledged via email that the number of hand washing stations will be provided to meet the recommendation of 1 hand washing station per every 5 portable toilets. Two units will be ADA compliant. The maximum attendance is anticipated to be 2000 (participants plus staff). The proposed number of restrooms meets the recommendation for a 10-hour event plus 20% additional units with alcohol service. The overnight guest count is anticipated to be under 400. Shower and restrooms shall be conveniently located for the event and overnight guests. The number must be serviced appropriately and scaled up if found to be necessary. -Per the application, potable water will be provided in bulk at the venue and for camping. An adequate supply of drinking water shall be provided from a public, treated water supply (which can be transported and dispensed in clean and sanitized food grade containers, or as commercial bottled water). -Food vendors shall hold a 2023 Colorado Retail Food License, or 2023 Larimer County Temporary Food License. The Event Coordinator shall submit an Event Coordinator Application and Event Vendor List to the Larimer County Health Department a minimum of 30 days prior to the event: https://www.larimer.gov/health/environmental-health/food-safety-program -Please ensure an adequate number of waste receptacles are provided throughout the venue and at portable restroom areas/hand washing stations. Handwashing stations shall be stocked with water, soap and paper towels at all times. -The Larimer County Noise Ordinance will apply to this event. A maximum of 55 decibels is allowed from 7am to 7pm, and a maximum of 50 decibels is allowed from 7pm to 7am at the event site property lines. The applicant must ensure methods are in place to limit disturbance and impacts to neighboring properties resulting from amplified noise. -An ambulance and two EMTs will be available onsite. -Adequate lighting must be provided in parking areas, walking paths and event for safety. Light towers will be provided at the camping area and venue. -The event coordinator shall evaluate necessary dust mitigation strategies such as slow speeds, mowing of vegetation and use of a water truck on dirt/gravel roads on the property as needed. -Please ensure all staff and volunteers are familiar with the emergency communication plan for the event. Emailed applicant on 4/11/23 for additional details on camping, water, wastewater plans, dust.Larimer County Emergency Management
Status: Approved
Comments:Parks & Open Lands
Status: Approved
Comments:Planning
Status: More Information Needed
Comments: Update Macgregor Ranch site map to show the number of parking spaces being provided for the 400 overnight campers along with the number of spaces being provided for the attendees..Risk Management
Status: Approved
Comments: Thank youRocky Mountain National Park
Status: Approved
Comments: Approved with conditions. Allow only allow tent camping of up to 150 family-sized tents or smaller within the Conservation Easement and RMNP boundary on the Ranch. NPS does not support any of the other activities within the NPS boundary as proposed in the permit application, including an expo, beer garden, private vendors, food trucks, and entertainment. See letter from the Superintendent for additional conditions, emailed to Special Events on 4/27/23.Sheriff
Status: Approved
Comments: Based on conversation with David, due to number of participants and alcohol being served, the Mcgregor Ranch venue should be staffed with 2 LCSO deputies on Sunday 12:00-16:00 and Monday 10-16:00. You must contact Sheriff Admin staff at (970) 498-5108 to arrange for deputy coverage.Final Disposition
Status: APPROVED
Hello David and Sabra,Your special event permit application has been approved WITH CONDITIONS. I will be sending the permit with the conditions attached in a separate email.
Please print the complete permit including the conditions and have it available for the duration of the event.
Denise
