Special Event Permit Detail

Application Information

ID: 6103   Event: Bike MS: Colorado 2023
Application Date: 03/06/2023    Event Date: 06/24/2023   Thru: 06/25/2023
Organization: Drew Davis   Phone: 9788666955
Address: 465 Waverly Oaks Rd Ste 202
Contact 1 Name: Drew Davis
Address: 465 Waverly Oaks Rd Ste 202
Waltham MA 02452
Email: Send email
Contact 2 Name: Erika Sabrowski

Email: Send email

Event Information

Permit Type(s): County Road
Website: https://mssociety.donordrive.com/index.cfm?fuseaction=donorDrive.event&eventID=1477
Day 1 route https://ridewithgps.com/routes/38162461

Day 2 route https://ridewithgps.com/routes/39836828

This is a charity bike ride to raise funds for Multiple Sclerosis programs and research

Estimated Participants: 1400   Estimated Spectators: 50

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

   Sat. 06/24/2023: 7:30 AM - 4 PM
   Sun. 06/25/2023: 7:30 AM - 4 PM


Additional Information Submitted by Applicant

1. Date Submitted: 05/09/2023
Hello - Since we are unable to use Horsetooth on Saturday, June 24, could the newly attached route labeled UPDATED - 100M D1 Colorado 2023?

2. Date Submitted: 05/23/2023
Added Emergency Response Plan and COI

3. Date Submitted: 06/12/2023
Ride has been rerouted to avoid horsetooth reservoir. Please see the attached map. Thank you,

4. Date Submitted: 06/22/2023
Please see the attached routes with cue sheets. I am attaching both Saturday and Sunday 6/24 and 6/25

5. Date Submitted: 06/22/2023
Updated KML files attached.

6. Date Submitted: 06/22/2023
Updated to KML files

7. Date Submitted: 06/23/2023
Updated COI with correct event name.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Berthoud Fire

Status: Approved

Comments: At the following locations: Adams Bank & Trust (break) and Berthoud High School (lunch) please ensure "Emergency Vehicle Ingress and Egress" is not obstructed. 2021 International Fire Code, Chapter 4, Emergency Planning and Preparedness, Section 403 Emergency Preparedness Requirements, 403.11.2 Public Safety Plan for Gatherings.

Email Berthoud Fire


Status: Approved


Email CDOT

City of Fort Collins

Status: Approved

Comments: Approved conditionally of City of Fort Collins permit.

Email City of Fort Collins

City of Loveland Permit Coordinator

Status: Approved


Email City of Loveland Permit Coordinator

Colorado State Patrol

Status: Approved


Email Colorado State Patrol


Status: Approved

Comments: Route maps received 05/23/2023 mmj From what I can tell on the website and from the latest maps that were submitted there are still portions of the route that conflict with a previously approved event, the Lake to Lake Triathlon. I cannot approve until resolved. Updated route maps received 06/22/2023 mmj Thank you for the revised routes/maps - Rusty

Email Engineering


Status: Approved

Comments: The Health Department has no significant concerns and ask that the standard requirements are followed for race events: -Water for drinking and preparing energy drinks shall be from a public, treated water supply, and transported and dispensed in clean food grade containers. -The website indicates that snacks and food will be provided. All food vendors are required to hold a 2023 retail food license or 2023 temporary event license, or shall be a Larimer County nonprofit organization per food safety regulations. -Please note that if any food and beverage will be available at aid stations it shall be limited to water, energy drinks, gels, and other commercially prepared, prepackaged/shelf-stable food items (such as individually prepackaged snacks) or whole, uncut fruits or vegetables. Foods and drinks that require preparation/refrigeration are not approved without proper permitting. -Provide first aid kits at aid stations for minimal injuries as well as effective communication services in the event of an emergency throughout race course. -Portable restrooms, including ADA compliant units, must be provided in adequate numbers throughout the event to supplement any permanent restroom facilities and throughout the course and finish areas. The application indicates that fully stocked rest stops will be provided every 10-12 miles. Please ensure adequate trash receptacles are provided throughout the race course and start/transition/finish areas. -At least one portable handwashing station shall be provided in each portable restroom area (1 per every 5 portable restrooms is recommended). -Please ensure that all staff and volunteers are familiar with the emergency communications plan. Please note for large events (greater than 500 people), or hazardous activities (such as motor sports), appropriate medical care needs to be provided. The Special Events regulation provides guidelines for both ambulance and first aid services

Email Health

Larimer County Emergency Management

Status: Approved


Email Larimer County Emergency Management

Loveland Fire

Status: Approved


Email Loveland Fire

Parks & Open Lands

Status: Approved


Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: Any additional requirements from PFA within the City of Fort Collins will be highlighted through that permit and review process.

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved


Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments: Thank you

Email Risk Management

Road & Bridge

Status: Approved

Comments: Our annual chipseal operation could be in progress during this time frame. Be advised.

Email Road & Bridge


Status: Approved

Comments: Need to know what staffing requirements you may need from the Sheriff's Office and specific routes through Berthoud (Berthoud contracts law enforcement through Larimer County). I also do not see any details on communication or coordination between the organizers or other emergency services personnel. You must contact Sheriff Admin staff at 970-498-5108, 1 month prior to the event to schedule law enforcement support.

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments: Do you have an EMS or medical responder involved in the race? Do you have a medical plan attached?

Email Thompson Valley EMS

Final Disposition


HI Erika,

Congratulations! Your special event permit ha been approved.

Please print the permit and have it available for the duration of the event.

Have a great weekend!