Special Event Permit Detail
Application InformationID: 6101 Event: Carter Lake Open Regatta
Application Date: 02/26/2023 Event Date: 06/03/2023 Thru: 06/04/2023
Organization: Carter Lake Sail Club Phone:
Event InformationPermit Type(s): Parks and Open Spaces
Type of Event: Volunteer
This is our annual regatta (sail boat race) that has been a popular event for years. This is our typical two day event and will not have the need for extra days like last year. As stated above, we anticipate the 9a-8p window both days for setup, event, and awards.
We will not need road closures, as this will occur on the water at the lake and in our clubhouse. We have attached the safety plan, the insurance coverage, our SOS certificate of good standing, and the LCPH food safety checklist that we will follow where applicable.
Estimated Participants: 30 Estimated Spectators: 20
Food / Alcohol:
Food is being served: CATERED
Alcohol is NOT being Served
Sat. 06/03/2023: 9 AM - 8 PM
Sun. 06/04/2023: 9 AM - 8 PM
Additional Information Submitted by Applicant1. Date Submitted: 03/02/2023
Additional info: - This event will have minimal impact to visitors and Natural Resources staff. Although scheduled on a summer weekend, most of the participants will be current CLSC boat slip members. There will be some additional traffic at the North Pines Park, however, it will be manageable with space that is currently there. -This is not a fundraiser -Emergency plan is provided, and the contacts are: John Pumfrey, CLSC Regatta organizer, 970-685-1747 (present both days) Craig Huey, CLSC Safety Officer, 303-884-4682 (present both days) John Clarkson, CLSC Commodore (President), 970-381-4444 (present as needed) Craig LoSasso, CLSC Government Liaison, 970-820-0411 (not scheduled for the event) -Traffic and parking plan No county roads will be blocked. Current parking spaces at the North Pines Park and CLSC Clubhouse will accommodate parking needs. -Port-a-potties and handwashing stations Current North Pines Park and CLSC bathroom facilities will be sufficient for this event. CLSC has provided an ADA bathroom on site since last year. -Food prep and sanitation. Any meals and snack will follow the County food safety checklist. See attached. -No alcohol will be provided by CLSC or the event. -The course of the regatta will be in the interior of the lake. Several buoys will be set in the typical fashion for past regatta races. See map. -We are a non-profit social club with an EIN of 84-0576725, and any reduced fees due to that fact would be appreciated. See attached.
Reviewing Agency Comments/Status
Email the Special Events Coordinator regarding this application.
Status: ApprovedComments: -The application indicates that food will be catered and states that the Larimer County Food Safety Checklist will be followed for prepared meals and snacks. However, the website indicates food service for sailing club events are potluck-style. If utilizing a caterer or outside food vendor, the food service provider must hold an active 2023 Colorado Retail Food License. -If on-site restrooms are outhouses with no running water for handwashing, at least one (1) handwashing station shall be provided. There are various options for renting or purchasing portable handwashing stations, but a simple camping-style, do-it-yourself setup would be adequate. This type of setup includes a table with a water container with an open-close valve, a bucket to collect wastewater (to be dumped in the outhouses), soap, paper towel and a trash receptacle. Examples provided here: https://www.youngfarmers.org/fsma_resources/portable-handwashing-stations/ -Water for drinking shall be from a public, treated water supply, and transported and dispensed in clean food grade containers, or commercial bottled water. -Since this is an outdoor event, it is recommended that shade be provided for off-water activities at the clubhouse if not already provided by the coordinators.
Larimer County Emergency Management
Status: ApprovedComments: No Emergency Management concerns with this event.
Status: ApprovedComments: The weekend phone number for LFRA is for the On-duty Battalion Chief, 970-593-2066. Emergency is 911.
Parks & Open Lands
Status: ApprovedComments: No Law Enforcement issues with this event.
Thompson Valley EMS
Status: ApprovedComments: Will there be anyone on scene with medical training that can start care prior to EMS arrival in the case of an emergency? Please add Thompson Valley EMS to the contact list in the Emergency Plan: 970-663-6025 or firstname.lastname@example.org. Contact for the day of the event should be through 911.
Status: APPROVEDGood Afternoon Craig,
Congratulations! Your special event permit has been approved.
Print the permit and have it available for the duration of the event.
Have fun and be safe.