Special Event Permit Detail

Application Information

ID: 6100   Event: MacGregor Ranch Copmmunity Picnic
Status:
Application Date: 02/23/2023    Event Date: 08/23/2023
Organization: Muriel L. MacGregor Charitable Trust   Phone: 9705863749
Address: PO Box 4675, Estes Park, CO 80517

Contact 1

Name: Todd Jirsa
Address: 401Lakefront Street
Estes Park CO 80517
Email: Send email

Contact 2

Name: Morgan Morris
Address: 106 Estes Park Estates Drive
Lyons CO 80951
Email: Send email

Event Information

Permit Type(s): Private Land
Website: http://www.macgregorranch.org
Location:
180 MacGregor Lane, Estes Park, CO 80517
Parcel Number 35130-000-930

Description:
This event will be a community picnic to celebrate the 150 year anniversary of the founding of MacGregor Ranch.
Our partners helping to organize and run the event are Visit Estes Park and Estes Chamber of Commerce.
Food and drink will be available from up to 5 food trucks. Birthday cake will be available from a local food vendor.
Adequate safe water from the Estes Park municipal water system is available at several locations on property.
An adequate number of enclosed separate male and female portable toilets will be on site for the event.
An ambulance with 2 EMT's with be available at the ranch office, 1301 Clara Drive, where there is phone and WIFI accessibility. this will serve as the base for communication for hospital, sheriff and fire services.
Stage and egress lighting is already available but will be supplemented where necessary.
Parking area consists of two areas in excess of 10 acres. Parking area is a decomposed granite base. No dust mitigation should be necessary.
Sound from the stage will be amplified but should not carry unreasonably beyond our property line.
All electrical systems for stage and food trucks will be self-supporting.
Contact has been made with the Larimer County Sheriffs Office regarding fire and security services. We are waiting for further communication from them.
Liability insurance is with Philadelphia Insurance Companies with liability limits of $1,000,000.

Estimated Participants: 500   Estimated Spectators: 0

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol IS being served.

Hours:
   Wed. 08/23/2023: 5:00 PM - 9:00 PM

Attachments:

• 6100_150th_Map_MacGregor_PNG.png
• 6100_Determination_and_Tax_Exemption.pdf

Additional Information Submitted by Applicant

1. Date Submitted: 03/02/2023
The stage has been reserved with Rob Hinkle, Community Service Director at the Town of Estes Park. The stage is a three year old portable stage used by the Town of Estes Park for all of its outdoor events. For more details Rob Hinkle can be contacted at (970)577-3901
Egress lighting will either be self supported by a generator or existing code compliant electrical outlets.
Portable toilets are reserved from Air-o-Pure. Ten preferred units and two ADA compliant units.
Contacted County Clerk and confirmed the alcohol licensing requirements



2. Date Submitted: 03/21/2023
Risk Management: We are getting a special events policy that will be for the event only and not endorsing an existing policy. As your general liability policy renews on April 27, we don’t know what the current or possible new carrier (if we switch) would entertain a special event prior to renewal. I will follow up and see if I can get the special events policy rated right away.

Thank you,

Tad Borrett
Security Insurance Group
970-702-2661

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

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