Special Event Permit Detail

Application Information

ID: 6099   Event: Long View Marathon
Application Date: 02/23/2023    Event Date: 10/14/2023
Organization: Sweatheart City Racing   Phone:
Contact 1 Name: Shane McWatters
Address: PO Box 374
Loveland CO 80539
Email: Send email
Contact 2 Name: Nick
Address: 5001 Overhill Drive
Fort Collins CO 80526
Email: Send email

Event Information

Permit Type(s): County Road
Website: https://www.longviewmarathon.com/
Marathon will start at Edora Park in Fort Collins. Route will use bike path from Edora Park (Spring Creek Trail & Fossil Creek Trail) to Fossil Creek Park with a short (.75 mile) road section through the Clarendon Hills neighborhood (Hilldale, Apple, Paradise, Fossil Creek Dr). From Edora Park, route will follow the Front Range Trail to Boyd Lake and the Loveland Rec Trail to the finish at Fairgrounds Park.

The half marathon will follow the same route as the marathon from Fossil Creek Path to the finish at Fairgrounds.

Marathon & Half Marathon running from Fort Collins to Loveland. Full marathon starts at Edora Park and the half marathon at Fossil Creek Park.

Half marathon and marathon courses share the same route through the County, using the Front Range Trail from Trilby to Boyd Lake State Park, and heading south through Boyd Lake to Denver for a short stretch before picking up Loveland Rec Path to the finish at Fairgrounds Park. Post race activities at Fairgrounds.

Race will provide buses back to the start.

Traffic control will be provided by a local traffic control company (AWP). Final traffic control plans will be uploaded once a meeting has taken place with City of Fort Collins, County & Loveland Police/Traffic. Please see attached for plans approved for last year's race. We do not anticipate any changes.

Sanitation will be provided by Republic.

Estimated Participants: 500   Estimated Spectators: 50

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

   Sat. 10/14/2023: 7:00 AM - 2:00 PM


Additional Information Submitted by Applicant

1. Date Submitted: 06/12/2023
IRS Form and Certificate of Good Standing.

2. Date Submitted: 06/13/2023
IRS Letter 948, shows as Loveland Road Runners Club where we do business as Sweetheart City Racing.

3. Date Submitted: 07/20/2023
Adding course map for full and half marathon

4. Date Submitted: 08/15/2023
Additional insured certificates for City of Fort Collins and Loveland, Larimer County, and Boyd Lake SP

5. Date Submitted: 08/16/2023
Adding participant waiver

6. Date Submitted: 09/28/2023
Updated Body Lake Insurance cert to include CPW

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Boyd Lake State Park

Status: Approved

Comments: Park requirements completed and approved

Email Boyd Lake State Park


Status: Approved


Email CDOT

City of Fort Collins

Status: Approved

Comments: Approved contingent of City of Fort Collins Special event Permit

Email City of Fort Collins

City of Loveland Permit Coordinator

Status: Approved


Email City of Loveland Permit Coordinator

Colorado State Patrol

Status: Approved

Comments: Reviewed, no resources requested from CSP.

Email Colorado State Patrol


Status: Approved

Comments: Please email your route map(s), in kml format, to Michelle Jenkins@mjenkins@larimer.org Thanks mmj 07/24/2023 Route maps received - thank you

Email Engineering


Status: Approved

Comments: -Per the event website, there will be 9 fluid stations along the Marathon route and 4 for the Half Marathon. Stations will be stocked with water, sports drink, gels and other snacks. If there are any proposed food vendors for the event, vendors must hold 2023 Colorado Retail Food License. Please note only individually packaged, shelf-stable food/drink items (no refrigeration required) or whole, uncut fruits and vegetables are allowed without a Colorado Retail Food License. -Drinking water/ice shall be from a public, treated water supply (which can be transported and dispensed in clean and sanitized food grade containers, commercial bottled water or from potable water taps onsite if conveniently located). -Portable restrooms will be provided at aid stations throughout the race course. At least one ADA compliant toilet must be provided. It is always recommended to have portable restrooms at start/finish areas to supplement permanent restroom facilities as needed. It is strongly recommended that handwashing stations be provided for portable restroom areas, food service areas, and any Larimer County Parks restroom facilities lacking hand sinks. -Please ensure an adequate number of trash receptacles are provided as needed throughout the course, especially in food service area. -Please provide an emergency action/communication plan and please ensure all volunteers/staff are familiar with this plan. Please note that for large events (greater than 500 people), the Special Events regulation provides guidelines for both ambulance and first aid services.

Email Health

Larimer County Emergency Management

Status: Approved


Email Larimer County Emergency Management

Loveland Fire

Status: Approved


Email Loveland Fire

Parks & Open Lands

Status: Approved


Email Parks & Open Lands

Poudre Fire Authority

Status: Approved


Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved


Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments: Thank you

Email Risk Management

Road & Bridge

Status: Approved


Email Road & Bridge


Status: Approved

Comments: You must contact Sheriff Admin staff at (970) 498-5108 to schedule law enforcement support at CR 11C/Boyd Lake Trail.

Email Sheriff

Thompson Valley EMS

Status: Approved


Email Thompson Valley EMS

Final Disposition


Good Morning Shane,

Congratulations! Your special event permit application has been approved.

Please print the permit and have it available for the duration of the event.

Have fun and be safe.