Special Event Permit Detail
Application InformationID: 6097 Event: Colorado Medieval Festival
Application Date: 02/22/2023 Event Date: 06/09/2023 Thru: 06/11/2023
Organization: The Savage Woods, LLC Phone: 9706673002
Address: 1750 Savage Road
Event InformationPermit Type(s): Private Land
1750 Savage Road, Loveland, Co 80538 9507405701, 9507405702, 9507407704
An outdoor medieval themed festival. Crafters, food trucks/carts, live entertainment such as street performers, local musicians and other talent to roam the festival grounds. Foam fighting, demonstrations, live action role playing groups, jousting and live steel demonstrations are some of the activities planned for the event. A children’s play areas, multiple food courts and a beer garden are planned.
See submitted application.
Estimated Participants: 500 Estimated Spectators: 5500
Food / Alcohol:
Food is being served: VENDOR
Alcohol IS being served.
Fri. 06/09/2023: 3 PM - 6:30 PM
Sat. 06/10/2023: 10 AM - 6:30 PM
Sun. 06/11/2023: 10 AM - 6:30 PM
Additional Information Submitted by Applicant1. Date Submitted: 03/10/2023
1) POWER: We plan to use up to 9 generators, 4ks to 7ks. An underground power line has been added to the eastern portion of the event site giving access to some grid power. Work was completed by a licensed electrician. We have no record of a required permit to run underground electrical power. A licensed electrician should know he needed a permit and inspections. Please either obtain an electrical permit after the fact, or provide documentation that one was already issued. Response: To clarify the statement “The underground power line added to the eastern portion…” is a permanent extension cord run off an existing 120v circuit from the house. You would not have a record of the permit as a permit was not required. This was put in for landscape lighting to my yard in 2016. 2) You list a stage manager and stage operations. Is this a generic term, or are there any actual stages? None are shown on the site plan. There is also reference to "Savage buildings." Are these existing buildings on site, but off-limits to Special Event participants? Please clarify since permitting may be required, and information on stage construction, live and wind load capacity is needed for me to approve. STAGE: Is a flatbed trailer. The load capacity of the trailer is 20,000lbs, dead load is 6400lbs. The “stage manager” mentioned is the person running the sound. This role is pertinent to the emergency plan for evacuation of the festival in case of emergency- they are radioed and ready to make any emergency announcement. Savage Buildings: The final permit needed was submitted in 2020 (spider pergola). I have done an annual inquiry into getting the final permit since, but to no closure. (Waiting for a new flood map which is tied up in some court case). All other buildings requiring a permit are complete which should be documented in the extensive file the county stores on this property. Another building with no movement is referenced as the Clown Shed- it is no longer a shed. I have also failed on getting any closure on that issue with the county. Shed are being used to hold the caution tape marking the liquor boundary and fire extinguishers.
2. Date Submitted: 03/21/2023
Dear Loveland Fire, Check #1390 for $250.00 Wet copy mailed United States Postal Service to Loveland Fire on 1-22-23. Would like to have inspection at 2pm on Thursday June 8, 2023 please. As of today (3/21/23) the check has not cleared my account. Requested plan uploaded.
3. Date Submitted: 04/26/2023
Reviewing Agency Comments/Status
Email the Special Events Coordinator regarding this application.
Status: ApprovedComments: 3/22/23 Update. Approved subject to the following conditions: 1) If portable toilets are priovided, at least one must be accessible to people with disabilities 2) Buildings not constructed and approved as commercial, assembly occupancies can only be used as backdrops/props 3) The buried extension cord that has been brought to our attention cannot be used for this or any other event, and should be either dug up and removed or permitted as an electrical installation if it the proper material approved for direct burial.In your application, you note the following two things which require clarification. ------------------------------------------------------------------------------------------------------------ 1) POWER: We plan to use up to 9 generators, 4ks to 7ks. An underground power line has been added to the eastern portion of the event site giving access to some grid power. Work was completed by a licensed electrician. We have no record of a required permit to run underground electrical power. A licensed electrician should know he needed a permit and inspections. Please either obtain an electrical permit after the fact, or provide documentation that one was already issued. 2) You list a stage manager and stage operations. Is this a generic term, or are there any actual stages? None are shown on the site plan. There is also reference to "Savage buildings." Are these existing buildings on site, but off-limits to Special Event participants? Please clarify since permitting may be required, and information on stage construction, live and wind load capacity is needed for me to approve.
Status: ApprovedComments: I will approve this, however, if we find out about another special event that doesn't get the required special event permit as was the case with last year's Christmas Walk in the Woods, these events will not be approved in the future.
Colorado Division of Wildlife
Status: ApprovedComments: Colorado Parks and Wildlife appreciates the dedicated staff for trash concerns. Due to increases in bear activity in the Loveland area, we recommend the 20 yard dumpster is a bear resistant container.
County Clerk and Recorder
Status: ApprovedComments: I have reached out to the applicant and informed them that they need to apply for a Special Event Liquor License application. Thank you, Deirdre The applicant has applied for a special event license and the license has been approved. Thank you, Elizabeth
Status: ApprovedComments: Ms Wild - I sent you an email this afternoon (3/13) with a request for some follow up info on the emergency accesses. Thanks 4/26 - The explanation for emergency access and modified drawings in the email per our phone conversation satisfy the concerns. Please make sure the changes made to the maps get added in future applications. Thanks
Flood - Larimer County
Status: ApprovedComments: No portable toilets, overnight parking, or overnight storage should be located within the floodplain. Also, no additional fill material should be imported for roads or parking lots, etc. in the floodplain.
Status: ApprovedComments: Thank you for providing detailed information in the application packet. -It is understood that a variety of food vendors (~4 mobile food trucks) will be onsite and they will hold a 2023 Colorado Retail Food License. If food vendors do not have a retail food license, they must submit an application for a 2023 Larimer County Health Department Temporary Event license at least 14 days prior to the event. The application is found on our website: https://www.larimer.gov/health/environmental-health/food-safety-program, or call our front desk for assistance at 970.498.6776. -To ensure vendors are approved to operate at the event in Larimer County, we would request that the event coordinator submit an Event Coordinator Application and Event Vendor List at least 14 days prior to the event. This application and list can also be found here: https://www.larimer.gov/health/environmental-health/food-safety-program -A potable water station will be provided onsite. Drinking water shall be from a public, treated water supply. -There will be 18 portable toilets, 3 ADA accessible toilets and 8 portable handwashing stations throughout the event site. Based on maximum anticipated attendance at the event at any given time, and with consideration of food and alcohol service, this appears to be adequate. -There will be overnight camping for fighters and not the public, per the site plan. Please ensure portable toilets are easily accessible to the camping area in sufficient numbers for overnight accomodations. -A revised site plan was provided on 4.21.22. The site plan identifies portable restrooms throughout the venue, as well as handwashing stations and first aid. Vendors that will be camping on-site will now be camping next to their vendor tents and not in the designated tent camping area as identified on the event maps. Please ensure that campers are aware that individual campfires shall not be allowed. Please update the Special Event file and upload the revised site plan map. -It is understood that the event will host a variety of entertainment, including music. Please note that the Larimer County Noise Ordinance applies to this event as it borders residential properties as defined in the Ordinance. Decibels shall not exceed 55 dbA between 7am-7pm, and 50 dbA after 7pm at the event site property lines (it is understood that the event will conclude at 8pm on Friday and by 6:30pm on other days). The Larimer County Sheriff responds to noise complaints after hours and on weekends. -Other agencies have expressed concern regarding electrical plans. Electrical work must be approved and adequate to ensure food vendors have access to an adequate power supply. -Slow speeds and mowing of vegetation will be used to control for dust from traffic on dirt roads and parking area. A water truck will be utilized if dust is not adequately controlled using these methods. -The application states Friday event hours are 3-6:30pm. The application packet states Friday event hours are from 3-8:00 pm. If event occurs after dark, please ensure adequate lighting is provided in parking areas, walkways and event grounds. -Onsite EMS teams will be available and 1 medic station will be provided. 2 registered nurses will be available during busiest and warmest times of day. TVEMs will provide emergency transport. -An emergency operations plan was provided. Thank you for an organizational chart with event contacts. Please ensure all event staff and volunteers are familiar with the plan.
Larimer County Emergency Management
Status: ApprovedComments: 1. Per the Fire Code, there is no such thing as a "permanent extension cord" as an extension cord should be used temporarily, which is no more than 180 days. If the extension cord is being used only during the event, that is permitted. 2. All mobile food vendors are required to obtain a 2023 fire permit prior to the event. LFRA will not be able to do food truck inspections and permitting at the event; they must be obtained in advance of June 9. Any food truck without a valid fire permit, will not be allowed to serve. 3. LFRA has scheduled the pre-event permit inspection for 2 0.m. Thursday, June 8, per your request.
Parks & Open Lands
Status: ApprovedComments: You must contact Sheriff Admin staff at 498-5108 to schedule additional law enforcement support.
Thompson Valley EMS
Status: APPROVEDCongratulations! Your special event is approved, subject to all conditions specified by the Larimer County Building Division, Larimer County Health Department, Colorado Parks & Wildlife, Larimer County Floodplain Division, Loveland Fire, and Larimer County Sheriff.
Please print the permit and have it available for the duration of your event.