Special Event Permit Detail

Application Information

ID: 6085   Event: Wild West Relay
Status:
Application Date: 01/23/2023    Event Date: 08/04/2023
Organization: run.Colorado Relays, LLC   Phone: 714-403-5809
Address: 9271 CR 70 Windsor, Colorado 80550

Contact 1

Name: Shawn Wherry
Address: 9271 CR 70
Windsor CO 80550
Email: Send email

Contact 2

Name: Mandy Mullen
Address: 9271 CR 70
Windsor CO 80550
Email: Send email

Event Information

Permit Type(s): County Road
Website: https://www.wildwestrelay.com/
Location:
The Wild West Relay will start at the Budweiser Tour Center. The route will go
through the rural area north of Fort Collins on County Roads, eventually using
CR 80 to US 287. Runners will turn south for a very short stretch on US 287
to Livermore and will then turn west on Red Feather Lakes Rd. Runners will
continue west on Deadmans Road to Laramie River Rd where they'll turn
north to the Wyoming border.

Description:
A running relay road race is a team-oriented event. There are two types of
teams: a 12-runners/team configuration (the vast majority), or an Ultra team,
which consists of 6-runners. The twelve-runner teams will have two vehicles
and each athlete runs three legs on a rotational basis. The Ultra teams will
have one vehicle and each runner will run only one leg. The total distance of
the race is approximately 200-miles.
Participants will be spread out, running in single file on the shoulders of the
road. Each team’s support van will be leap-frogging their runner, stopping at
the designated runner exchange locations to pick up and drop them off.
Teams, depending on their pace, will be out on the course anywhere from 18
to 38 hours. Teams will start in waves - the slowest teams will start at 5:00
AM, while the latest elite teams would start is 12:00 PM. The time between
waves will vary between 20 and 30 minutes. The size of each wave will be
capped at 10 so as to spread out the teams on the course.
Occasionally, there are solo runners that attempt the distance. In the past,
they have started on Thursday, the day before everyone else. I've also on
occasion had a few ultra teams of 2 or 3 runners that have requested an
earlier than 5 AM start time, and I've accommodated them.
Team are limited to two vehicles (Ultra teams one). Motor homes, buses,
campers, trailers etc. are prohibited. Teams use SUV’s, 15-passenger vans,
and mini-vans for their vehicles. Bicycles (except as support at night) and
pets on the course will not be permitted. Vans take turns being the “active”
and the “inactive” van. The “active” van is the vehicle where the runners are
currently running on the course from one exchange point to the next; the
“inactive” van has the runners who are eating, resting, and positioning
themselves at the next major exchange (exchanges 6, 12, 18, 24, 30) where
the two vans switch roles.
Traffic Control Plan Runner traffic should not be a problem while the race is in
progress as no closures are requested or needed. Runners run on the
shoulders of the road and are instructed to follow Colorado pedestrian laws.
“Caution – Runners on Road” signs will be posted more heavily on the busier
sections of the route. The sections determined to fit this criteria are: Hwy 1
from County Rd 58 to County Rd 62 Hwy 287 from County Road 80 to Red
Feather Lakes Rd. Red Feather Lakes Rd from Hwy. 287 to intersection with
Manhattan Rd Deadman Rd from Manhattan Rd to Laramie River Rd but not
as extensively US 40 from the intersection of Hwy 14 over Rabbit Ears Pass
to the outskirts of Steamboat Springs. Also, each van will be required to have
a “Caution – Runners on Road” (minimum size of 17” x 22”) attached to the
rear of it.
Vans and runners will be instructed to follow all State vehicle and pedestrian
laws.
Our insurance is attached with this application,

Estimated Participants: 1000   Estimated Spectators: 0

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

Hours:
   Fri. 08/04/2023: 5:00 AM - 11:30 AM

Attachments:

• 6085_2023_Wild_West_Relay_Permit_Application-_Larimer_County.pdf
• 6085_2023_WWR_Emergency_Communications_plan.pdf
• 6085_2023_WWR_Handbook.pdf
• 6085_2023_WWR_Map.pdf
• 6085_Larimer_County_Ins.pdf
• 6085_USATF-Combined-Waiver-Electronic-Clean-5-2020-FINAL.pdf
• 6085_usatfInsuranceCertificate30650.pdf
• 6085_usatfInsuranceCertificate30654.pdf
• 6085_WWR_Leg_Maps.pdf

Additional Information Submitted by Applicant

1. Date Submitted: 03/03/2023
USATF Waiver used for our event is attached.

2. Date Submitted: 03/03/2023
Updated Insurance listing Larimer County as insured.

3. Date Submitted: 03/03/2023
Updated insurance listing Larimer County

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

CDOT

City of Fort Collins

Colorado State Patrol

Engineering

Glacier View Fire Department

Health

Larimer County Emergency Management

Livermore Fire Protection District

Parks & Open Lands

Poudre Canyon Fire District

Poudre Fire Authority

Poudre Valley Hospital

Red Feather Lakes Fire Protection District

Risk Management

Rist Canyon Fire

Road & Bridge

Sheriff

Town of Wellington

Wellington Fire