Special Event Permit Detail

Application Information

ID: 6081   Event: Broomfield Camporee
Status:
Application Date: 01/15/2023    Event Date: 04/14/2023   Thru: 04/16/2023
Organization: BSA Troop 767   Phone:
Address: 1305 West 10th Avenue, Broomfield, CO 80020
Contact 1 Name: Chris Callaway
Address: 11037 Balsam St.
Broomfield CO 80021
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): Parks and Open Spaces
Type of Event: Scouts
Location:
Carter Lake

Description:
This is our annual event, which has been held multiple times at Carter Lake. We will have several troops participating with support from outside agencies. We will be teaching basic scout skills, Emergency Preparedness and Search & Rescue Merit Badges with mini-exercizes. We will also be providing scouts for one or more of your service projects. We would like to have the picnic area to the entire south of the Eagle Campground for the weekend.

Estimated Participants: 250   Estimated Spectators: 0

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

Hours:
   Fri. 04/14/2023: 2 PM - 10 PM
   Sat. 04/15/2023: 7 AM - 10 PM
   Sun. 04/16/2023: 7 AM - 11 AM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 01/18/2023
Certificate of Insurance submitted

2. Date Submitted: 01/23/2023
Our goal of this yearly event is to provide skills and training to Boy Scouts so that they may enjoy the outdoors safely and plan accordingly as responsible partners to our natural environment. We are requesting the use of the lower portion of the Eagle Campground from the picnic area through the lower section as used for previous years. The Campground facilities will be used for traffic, parking and sanitary needs. Our event is comprised of Boy Scouts from several troops with BSA Troop 767 as the host troop. All activities will be supervised by adults. A portion of our weekend is also providing a service to Larimer County Parks through a service project designated by the park staff.

3. Date Submitted: 01/28/2023
Add'l detail regarding food, snacks and beverages: Scouts are organized into small 8 - 10 member Patrols for the event. Each Patrol is responsible for the procurement, transportation, storage and preparation of their own food and beverages. Food that requires refrigeration will be kept in coolers. The primary method of cooking is by propane camp stove. Clean up is done using the 3 pot method, including the use of bleach to sanitize cooking tools. Add'l information regarding toilets: participants will utilize the permanent facilities onsite.

4. Date Submitted: 02/06/2023
Participants will not be on the water at Carter Lake. Any campfires will be in approved fire rings. Any countywide burn restrictions or burn bans, if in place, will be followed.

5. Date Submitted: 02/06/2023
Participants will not be on the water at Carter Lake. Any campfires will be in approved fire rings. Any countywide burn restrictions or burn bans, if in place, will be followed.

6. Date Submitted: 02/06/2023
Revised Estimate of Participants: 50 Estimated Spectators: 0

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Berthoud Fire

Status: Approved

Comments: The emergency plan should be to activate 911 for any emergency, which needs to be written into the emergency plan. The written emergency plan needs to have contact information and method of contact during the event for the adult supervision, in the case that emergency services need to contact someone. The current document lists "The Adult Leader in Charge" as the main point of contact. This should have an associated name and contact information.

Email Berthoud Fire

Engineering

Status: Approved

Comments:

Email Engineering

Health

Status: Approved

Comments: Email to applicant sent 1/30/23 requesting additional information of food and restroom facilities. 3/10/23- Thank you for submitting additional information. -It is understood that each patrol is responsible for their own procurement, transportation, storage and preparation of food and beverages for the event. We ask that safe food handling and safe dishwashing/sanitizing be practiced: --It is strongly recommended that limited cooking and food prep be conducted onsite to reduce the risk of contamination, such as dehydrated backpacking meals, vacuum sealed tuna packets, instant foods such as oatmeal, etc. --Foods that require refrigeration will be stored in coolers. Ensure cold food is held at a temperature below 41 degrees F. --Cooked food should be well done at 165*F (lower temps safer for other types of meat). Safe food handling and cooking temperatures can be found here: https://www.fda.gov/food/buy-store-serve-safe-food/safe-food-handling --Use calibrated thermometers onsite --Provide handwashing stations. This can be achieved by using insulated beverage dispensers filled with warm water and a bucket to collect wastewater. Soap and paper towels shall be provided. If restrooms do not provide running water, another handwashing station should be provided near the restrooms. --A "3 pot" method will be utilized for washing, rinsing and sanitizing dishware using bleach as a sanitizer. Please ensure pots/containers used for this are food grade. Chlorine sanitizer should be made with unscented household bleach at a 50-100 ppm chlorine bleach concentration and verified using proper test strips. --I recommend visiting our food safety webpage for additional food safety tips for temporary events (there is also a great food safety checklist): https://www.larimer.gov/health/environmental-health/food-safety-program

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Loveland Fire

Status: Approved

Comments: Will participants be on the water at Carter Lake (swimming, kayak, etc.)? If so, they must wear proper PPE and have a responsible person to ensure their safety. Any campfires must be in approved fire rings. Any countywide burn restrictions or burn bans, if in place, must be followed.

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments:

Email Parks & Open Lands

Risk Management

Status: Approved

Comments:

Email Risk Management

Sheriff

Status: Approved

Comments:

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments: The emergency plan should be to activate 911 for any emergency, which needs to be written into the emergency plan. The written emergency plan needs to have contact information and method of contact during the event for the adult supervision, in the case that emergency services need to contact someone. The current document lists "The Adult Leader in Charge" as the main point of contact. This should have an associated name and contact information.

Email Thompson Valley EMS

Final Disposition

Status: APPROVED

Good Morning Chris,

Congratulations! Your special event application has been approved.

Please print the permit and have it available for the duration of the event.

Have fun and be safe!

Denise