Special Event Permit Detail
Application InformationID: 6080 Event: Spring Equinox Half Marathon
Application Date: 01/11/2023 Event Date: 03/26/2023
Organization: Green Events Phone: 970-556-3279
Address: PO Box 1523, Fort Collins, CO 80522
Event InformationPermit Type(s): County Road
Start/Finish at Anheuser-Busch, 2351 Busch Drive, Fort Collins, CO 80524
Half Marathon - out and back course:
Busch Drive: 0.4 miles
Richards Lake Rd/CR 52: 1.8 miles
Turnberry: 1 mile
N CR11: 1.2 miles
E CR56: 2.2 miles
The start & finish of both races, the 4-Mile course and the first and last 3 miles of the Half Marathon course are all within City of Fort Collins City limits, a special events permit application has also been submitted to the City of Fort Collins for these areas of the event.
The Half Marathon is an out and back course with a total of 3.5 miles of dirt roads in Larimer County which this permit application is for. Specifically N CR 11 (North of Douglas Road) and E CR 56 to a turnaround just before the entrance to the Annunciation Chapel @ 290 E CR 56.
8th Annual Event
Sunday March 26, 2023
9:00 am - Half Marathon Start
9:15 am - 4-Mile Start
Start & Finish @ Anheuser-Busch - 2351 Busch Drive, Fort Collins, CO 80524
This event raises and donates funds to local high school cross country programs, specifically Rocky Mountain and Poudre High Schools.
The purpose of the event is a community fitness event to raise funds for high school cross country programs. The race is competitive with timing and overall and age group awards.
There is a 3 hour and 30 minute time limit for the half marathon race (average pace of 16:03 per mile). During this time traffic control signage & devices and personnel (Police Officers, Flaggers, volunteer course marshals) will be on course for the safety of participants.
There are 3 aid stations on the course providing volunteer support with hydration fluids, first aid, and portable toilets. With the out and back nature of the course this give the participants a total of 5 aid station stops during their race.
Estimated Participants: 500 Estimated Spectators: 25
Food / Alcohol:
Food is being served: PACKAGED
Alcohol is NOT being Served
Sun. 03/26/2023: 7:00 AM - 2:00 PM
Additional Information Submitted by Applicant1. Date Submitted: 01/12/2023
Non-profit forms attached
Reviewing Agency Comments/Status
Email the Special Events Coordinator regarding this application.
Status: ApprovedComments: 1/17/23: This does not appear to be on any state highways or frontage roads. Please confirm 1/18/23: Contact confirmed no state highway or frontage roads are being used or impacted
City of Fort Collins
Status: ApprovedComments: Waiting on final MHTs for approval.
Colorado State Patrol
Status: ApprovedComments: Approved with no CSP members requested
Status: ApprovedComments: Map received.
Status: ApprovedComments: -Per the application, prepackaged food will be provided at the event, however details on type of food and location of food service were not provided. Please note that food and beverage service at aid stations shall be limited to water, energy drinks, gels, and other prepackaged/shelf-stable food items (such as individually prepackaged snacks). Foods and drinks that require refrigeration are not approved without proper permitting (Application states prepacked food will be provided.). Only individually packaged, shelf-stable food/drink items (no refrigeration required) or whole, uncut fruits and vegetables are allowed at the event without a Colorado Retail Food License. If any other food vendors are proposed, vendors must hold 2023 Colorado Retail Food License or temporary food license. -Water for drinking and preparing energy drinks shall be from a public, treated water supply, and transported and dispensed in clean food grade containers. -It is unclear from the application materials how many restrooms (permanent and/or portable toilets) will be available for attendees. Please note that an adequate number of restrooms must be provided at the event, including at least one that is ADA compliant. If Anheuser is allowing use of their restroom facilities, portable toilets may be needed to supplement the event. It is always recommended to have portable restrooms at start/finish areas and throughout the race course. A recommendation on the number of restrooms for this event can be found here: https://apps.larimer.org/specialevent/se_guidelines.htm -Please ensure at least one portable hand washing sink is provided in each portable restroom area. The hand washing station must be adequately stocked with soap, paper towels and a waste bin. -Please ensure first aid stations are stocked with first aid kits. -Please ensure an adequate number of waste receptacles are provided through the race course, such as at first aid stations, start/finish areas and restrooms areas. -Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan and communication equipment. -Please note that for large events (greater than 500 people), the Special Events regulation provides guidelines for both ambulance and first aid services.
Larimer County Emergency Management
Poudre Fire Authority
Poudre Valley Hospital
Status: Not Reviewed YetComments:
Status: ApprovedComments: Thank you
Road & Bridge
Status: ApprovedComments: If there is a snow event, plow trucks could be present.
Status: ApprovedComments: You must contact Sherrif's admin staff at 970-498-5108 at least 3 weeks prior to the event to schedule law enforcement.
Status: APPROVEDHI Lisa,
Congratulations! Your special event permit application has been approved.
Please print the permit and have it available for the duration of the event.