Special Event Permit Detail

Application Information

ID: 6080   Event: Spring Equinox Half Marathon
Status:
Application Date: 01/11/2023    Event Date: 03/26/2023
Organization: Green Events   Phone: 970-556-3279
Address: PO Box 1523, Fort Collins, CO 80522
Contact 1 Name: Lisa Sinclair
Address: PO Box 1523
Fort Collins CO 80522
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): County Road
Website: https://equinoxhalfmarathon.com/spring-equinox-race-info/
Location:
Start/Finish at Anheuser-Busch, 2351 Busch Drive, Fort Collins, CO 80524
Half Marathon - out and back course:
Busch Drive: 0.4 miles
Richards Lake Rd/CR 52: 1.8 miles
Turnberry: 1 mile
N CR11: 1.2 miles
E CR56: 2.2 miles

The start & finish of both races, the 4-Mile course and the first and last 3 miles of the Half Marathon course are all within City of Fort Collins City limits, a special events permit application has also been submitted to the City of Fort Collins for these areas of the event.

The Half Marathon is an out and back course with a total of 3.5 miles of dirt roads in Larimer County which this permit application is for. Specifically N CR 11 (North of Douglas Road) and E CR 56 to a turnaround just before the entrance to the Annunciation Chapel @ 290 E CR 56.

Description:
8th Annual Event
Sunday March 26, 2023
9:00 am - Half Marathon Start
9:15 am - 4-Mile Start

Start & Finish @ Anheuser-Busch - 2351 Busch Drive, Fort Collins, CO 80524

This event raises and donates funds to local high school cross country programs, specifically Rocky Mountain and Poudre High Schools.

The purpose of the event is a community fitness event to raise funds for high school cross country programs. The race is competitive with timing and overall and age group awards.

There is a 3 hour and 30 minute time limit for the half marathon race (average pace of 16:03 per mile). During this time traffic control signage & devices and personnel (Police Officers, Flaggers, volunteer course marshals) will be on course for the safety of participants.

There are 3 aid stations on the course providing volunteer support with hydration fluids, first aid, and portable toilets. With the out and back nature of the course this give the participants a total of 5 aid station stops during their race.


Estimated Participants: 500   Estimated Spectators: 25

Food / Alcohol:
  Food is being served: PACKAGED
 Alcohol is NOT being Served

Hours:
   Sun. 03/26/2023: 7:00 AM - 2:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 01/12/2023
Non-profit forms attached

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

CDOT

Status: Approved

Comments: 1/17/23: This does not appear to be on any state highways or frontage roads. Please confirm

1/18/23: Contact confirmed no state highway or frontage roads are being used or impacted

Email CDOT

City of Fort Collins

Status: More Information Needed

Comments: Waiting on final MHTs for approval.

Email City of Fort Collins

Colorado State Patrol

Status: Approved

Comments: Approved with no CSP members requested

Email Colorado State Patrol

Engineering

Status: Approved

Comments: Map received.

Email Engineering

Health

Status: Approved

Comments: -Per the application, prepackaged food will be provided at the event, however details on type of food and location of food service were not provided. Please note that food and beverage service at aid stations shall be limited to water, energy drinks, gels, and other prepackaged/shelf-stable food items (such as individually prepackaged snacks). Foods and drinks that require refrigeration are not approved without proper permitting (Application states prepacked food will be provided.). Only individually packaged, shelf-stable food/drink items (no refrigeration required) or whole, uncut fruits and vegetables are allowed at the event without a Colorado Retail Food License. If any other food vendors are proposed, vendors must hold 2023 Colorado Retail Food License or temporary food license.
-Water for drinking and preparing energy drinks shall be from a public, treated water supply, and transported and dispensed in clean food grade containers.
-It is unclear from the application materials how many restrooms (permanent and/or portable toilets) will be available for attendees. Please note that an adequate number of restrooms must be provided at the event, including at least one that is ADA compliant. If Anheuser is allowing use of their restroom facilities, portable toilets may be needed to supplement the event. It is always recommended to have portable restrooms at start/finish areas and throughout the race course. A recommendation on the number of restrooms for this event can be found here: https://apps.larimer.org/specialevent/se_guidelines.htm
-Please ensure at least one portable hand washing sink is provided in each portable restroom area. The hand washing station must be adequately stocked with soap, paper towels and a waste bin.
-Please ensure first aid stations are stocked with first aid kits.
-Please ensure an adequate number of waste receptacles are provided through the race course, such as at first aid stations, start/finish areas and restrooms areas.
-Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan and communication equipment.
-Please note that for large events (greater than 500 people), the Special Events regulation provides guidelines for both ambulance and first aid services.

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Poudre Fire Authority

Status: Approved

Comments:

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Not Reviewed Yet

Comments:

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Risk Management

Status: Approved

Comments: Thank you

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Road & Bridge

Status: Approved

Comments: If there is a snow event, plow trucks could be present.

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Sheriff

Status: Approved

Comments: You must contact Sherrif's admin staff at 970-498-5108 at least 3 weeks prior to the event to schedule law enforcement.

Email Sheriff