Special Event Permit Detail

Application Information

ID: 6077   Event: Cast For Kids Horsetooth Event
Status:
Application Date: 01/04/2023    Event Date: 06/03/2023
Organization: Centennial Bass Club of Northern Colorado   Phone: 970-556-0292
Address: 6908 Barbuda Dr. Fort Collins, CO 80525
Contact 1 Name: Bill Wilson
Address: 3400 Woodcock Street #O-5
Berthoud CO 80513
Email: Send email
Contact 2 Name: Jessica Barry
Address: 12917 W. 20th Avenue
Golden CO 80401
Email: Send email


Event Information

Permit Type(s): Parks and Open Spaces
Website: http://www.castforkids.org
Type of Event: Other
Location:
Horsetooth Reservoir

Description:
This will be our 27th Annual Catch A Special Thrill event (co-hosted with Larimer County) and we will be taking disabled/disadvantaged children out in boats for a fun filled day of fishing and celebration of these young heroes, and a little help for their 24/7 caregivers. We begin the day with a continental breakfast, register each child, give them their equipment that they will need and keep for their very own. They are then fitted with PFD and go out with an experienced boater for a morning of fun and adventure on the water! After a big barbeque luncheon each child is recognized on stage, given a plaque and other prizes. EMTs are staged close by at the South Bay Pavillion. Radio contact is done with Hamm Radio operators and LC Parks 2. Rangers oversee the safety of our group and we have plenty of staff to direct traffic at the ramp. Food is catered by Nordy's Barbeque and clean up is completed by 1:30. A boater safety meeting is held prior to loading, and at least one parent or guardian rides with the child. Young anglers from our Youth Club help shore fishing and on pontoons where needed. This is such a great event and we are very proud to co-host with Larimer County!


Estimated Participants: 80   Estimated Spectators: 125

Food / Alcohol:
  Food is being served: CATERED
 Alcohol is NOT being Served

Hours:
   Sat. 06/03/2023: 5:30 AM - 2:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 01/04/2023
As aforementioned in "Description of Event", our Emergency Plan includes an ambulance on standby at the swim beach parking lot where we will be holding our event. We also have about 4 EMT's volunteering that day for "On The Water" emergencies. All communications will be channeled through six (6) Ham radio operators, and also direct contact with LC Rangers on Parks 2. Mr. Dan Rieves should be in attendance and would take command should we have an emergency. There should be no need for additional staff although we have plenty of Rangers helping with the event and Park Aid 1 helping direct traffic at the ramp while four of our other volunteers direct traffic elsewhere at South Bay. This event normally has little or no other impact on the other visitors as we launch early on and come off the water before noon. We will have Participant Parking at the Swim Beach parking lot. Our boats will be parking in the Upper Parking Lot at South Bay, where we have Staff staged to direct parking through the day with help from the Ham Radio Club. The only real displacement of the General Public would be the Pavilion which we will only need until 2:00 p.m. and will make it ready after that time. The participants and volunteers will park in the Swim Beach area, and overflow parking for volunteers will be at South Bay parking lots.(see map).One (1) Port-A-Potty will be placed in the Upper Parking lot for the Boater Volunteers while they await being loaded with participants.

2. Date Submitted: 01/04/2023
These are the maps showing where Participant, Volunteer, and Boat parking will be for the CAST Event on June 3rd, 2023.

3. Date Submitted: 01/11/2023
Copy of Individual waivers and Copy of additional Insured

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Engineering

Status: Approved

Comments:

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Health

Status: Approved

Comments: -Per the application, a continental breakfast and catered BBQ lunch via Nordy's will be provided at the event. All food vendors must hold 2023 Colorado Retail Food License or temporary food license. Only individually packaged, shelf-stable food/drink items (no refrigeration required) or whole, uncut fruits and vegetables are allowed without a Colorado Retail Food License.
-The Site Plan indicates there will be a hydration station set up near the boat loading and unloading area. Drinking water shall be from a public, treated water supply (which can be transported and dispensed in clean and sanitized food grade containers, commercial bottled water or from potable water taps onsite if conveniently located).
-The event takes place in Larimer County Parks, therefore additional restroom needs shall be addressed with that Department. It is always recommended to have extra portable facilities available at the start/finish area of events, and where food service will occur. At least one ADA compliant toilet must be provided. It is strongly recommended that handwashing stations (in addition to hand sanitizer) be provided for portable restroom areas, food service area, and any Larimer County Parks restroom facilities lacking hand sinks.
-The applicant has provided an emergency plan. This includes communications through Ham radio operators and LC Rangers on Parks. An ambulance and 4 EMTs are planned onsite. Please ensure all volunteers are familiar with this plan.
-Please ensure adequate number of trash receptacles are provided as needed throughout the course.

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Larimer County Emergency Management

Status: Approved

Comments:

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Parks & Open Lands

Status: Approved

Comments:

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Poudre Fire Authority

Status: Approved

Comments:

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Poudre Valley Hospital

Status: Not Reviewed Yet

Comments:

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Risk Management

Status: More Information Needed

Comments: Please provide:
1. A certificate of insurance with event insurance/general liability limits no less than $1,000,000 per occurrence / $2,000,000 general aggregate. The certificate of insurance must name Larimer County as certificate holder (Larimer County 200 W Oak St Suite 4000 Fort Collins, CO 80525) and list Larimer County as additional insured. Please note that Larimer County does not accept additional insured language that limits additional insured status to that which is “required by contract”, however, "by agreement" is an acceptable addition.
2. A copy of the participant waiver.
Thank you

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Sheriff

Status: Approved

Comments:

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