Special Event Permit Detail

Application Information

ID: 6072   Event: Ride the Rockies
Status:
Application Date: 11/15/2022    Event Date: 06/10/2023   Thru: 06/11/2023
Organization: Ventures Endurance Events, LLC   Phone: 773-562-9337
Address: 85 Devonshire St Floor 9, Boston, MA 02109

Contact 1

Name: David Benjes
Address: 519 Adams Avenue
Louisville CO 80027
Email: Send email

Contact 2

Name:
Address:

Email:

Event Information

Permit Type(s): County Road
Website: https://ridetherockies.com/
Location:
Please find the link below that will give you access to the entire route. The section in Larimer County is our Prolog (Saturday June 10th), Day 1 (Sunday June 11th) and Day 6 (Friday June 16th)
https://www.google.com/maps/d/u/0/edit?mid=17lvTZQ87zP5xS_lutjt_qMzA9DgsnMI&usp=sharing


Description:
2023 Ride the Rockies
Route description and highlights
All rides leave with a scheduled police escort roll-out

Prologue: Saturday
Ft. Collins – 47 mile loop
Ft. Collins is a cyclist heaven, rolling hills, quiet farm roads and amazing food and fun!
The ride starts at our host venue just north of downtown Ft. Collins and heads north on county roads by several small lakes. The first 20 miles riders will gradually climb 800’ until they reach HWY 287. The next 10 miles drops most of the gained elevation until the route meets the small town of Bellview, then has two punchy climbs that ride past scenic Horsetooth Reservoir. The last 8 miles are downhill, back to the host venue.

Stage 1: Sunday
Ft. Collins to Estes Park – 47 miles
And it begins! Day 1
The ride heads southwest into the mountains to Big Thompson Canyon (US-34). Big Thompson is an iconic and scenic ride with big canyon walls that follow the Big Thompson River. The route up Big Thompson has an average 2.6% grade. Riders will leave the canyon at Drake and follow CO 43 until the road crests at the overlook into Estes Park at the Glenhaven community. 7 miles downhill into Estes Park and the warm welcome that only Estes Park can provide.


Estimated Participants: 2000   Estimated Spectators: 1000

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

Hours:
   Sat. 06/10/2023: 8 AM - 12 PM
   Sun. 06/11/2023: 8 AM - 12 PM

Attachments:

• 6072_23_RTR_Ops_Manual_V.2.pdf
• 6072_MacGregor_Ranch_Estes_Park.pdf
• 6072_Medical_Plan_206_RTR_2023.pdf
• 6072_RTR23_Complete_Tour_Map_v1_DRAFT.jpg

Additional Information Submitted by Applicant

1. Date Submitted: 01/29/2023
Complete the online application at larimer.org/specialevent
Completed


Provide a detailed description of the event including the following information:
The name of the event
Ride the Rockies
Complete list of days and times
See operations manual attached
The addresses of the locations where the event will begin and end
See operations manual, the event is 7 days and starts and finishes in different locations
In Larimer County:
June 10th Ft. Collins loop, starts and finishes at New Belgium Brewery
June 11th The riders will leave New Belgium Brewery and head west to Harmony and south through Masonville to Big Thompson Canyon
June 16th The riders will return to Larimer County from Lyons Colorado
If this is a fundraiser, provide the name of the organization benefitting from the event.
Although each town will receive donations to charities or organizations that assist the event, this is not a fundraising event.
What is the purpose of the event?
Annual 7-day cycling event, currently in its 37th year
What will be taking place during the event?
In Larimer County, this event will be cycling only.


Emergency Plan – This plan needs to include who will be charge in case of an emergency. How will an emergency be handled? If this is a large event, how will staff communicate to each other? Has there been contact with local fire department or EMS for their requirements and possible permits needed?
Centrua and Stadium Medical both coordinate the medical for the event. As it is a multi-jurisdictional event, the medical team coordinates with each market, however they will be travelling with medical support and ambulances. The Emergency Medical Plan is still being updated. I will forward as soon as I have the details from this team.


How many port-a-potties and hand washing stations will be provided (if applicable)? How many of these are ADA compliant (if applicable)?
Aid station locations and number of facilities will be added to the operations manual once these locations have been identified.


Will alcohol be served? If yes, a special event permit application for alcohol must be submitted to the Clerk and Recorder’s office located at 200 W. Oak Street, 1st floor. Contact them directly at licensli@co.larimer.co.us with any questions about the process and fee involved.
The only alcohol will be served at New Belgium Brewery under their liquor license


Certificate of Insurance (COI) – This certificate must be the current certificate for this event. Visit the website at https://www.larimer.gov/special-event-insurance-information for any questions on what is required, a sample of the COI outlining the information needed and Risk Management contact information.
In process


A course map(s) showing the location(s) of the following:
Parking
Port-a-potties and hand washing stations, including the number being used and how many of them are ADA compliant (if applicable)
The course(s) of the event. All streets, roads and trails need to be labeled by name. Map(s) submitted without street/road/trail names are not acceptable and will delay the submission and review of your application
Directional arrows indicating which way runners/bikers will be traveling
Name and year of the event need to be included on each map. Outdated information will delay the submission and review of your application.
Map attached



The Engineering Department will need a copy of the course map(s) in a KML or KMZ file sent to them. Email the file to eng-general@co.larimer.co.us. In the subject line please label it as “Course Map for (event name)”.
Attached for June 10, 11 and 16 routes


If applying for non-profit status and application fee, the current Federal Employee Identification Number (EIN) or Colorado Nonprofit Corporation registered agent contact information is needed to verify status


Application fee: Mailed 1/30




2. Date Submitted: 01/31/2023
MacGregor Ranch will be used as the host venue in Estes Park June 11-13, 2023.
Venue elements include:
EXPO
Camping
Beer Garden
Entertainment
Tents
Portable restrooms
See attachment for site location

3. Date Submitted: 02/13/2023
Operations and Medical Plans

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Berthoud Fire

Building

CDOT

City of Fort Collins

City of Loveland Permit Coordinator

Code Compliance

Colorado Division of Wildlife

Colorado State Patrol

Engineering

Estes Fire

Estes Police

Flood - Larimer County

Glacier View Fire Department

Glen Haven Fire Department

Health

Larimer County Emergency Management

Livermore Fire Protection District

Loveland Fire

Lyons Fire Protection District

Northern Water (Chimney Hollow Reservoir Project)

Parks & Open Lands

Pinewood Springs Fire Protection District

Planning

Poudre Canyon Fire District

Poudre Fire Authority

Poudre Valley Hospital

Red Feather Lakes Fire Protection District

Risk Management

Rist Canyon Fire

Road & Bridge

Rocky Mountain National Park

Sheriff

Thompson Valley EMS