Special Event Permit Detail
Application Information
ID: 6071 Event: Frostbite Time TrialStatus:
Application Date: 11/15/2022 Event Date: 03/04/2023
Organization: Rio Grande Restaurant Phone:
Address: 4225 Table Mountain Drive
Event Information
Permit Type(s): County RoadWebsite: http://www.coloradocycling.org/
Location:
Course: An out and back approximately 11.4 miles distance over mostly flat to rolling terrain. The course is on the East Service road adjacent to I-25 between exits 288 (Buckeye Road) and 281 (Owl Canyon Road).
Description:
Course: An out and back approximately 11.4 miles distance over mostly flat to rolling terrain. The course is on the East Service road adjacent to I-25 between exits 288 (Buckeye Road) and 281 (Owl Canyon Road).
Event Description and Parking
1. All parking will be off on the east side of the northbound frontage road (dirt road) from Buckeye Road heading North. and along the north side of Buckeye Road from the west side of the I-25 interchange and heading west. Only one side of the road is available for parking. Course Marshals and road signs will direct vehicles and assure they are parked in designated areas and in a safe manner.
2. Certified Flaggers will be stationed along the course. There will be one flagger at the start/finish line area, one flagger and/or Larimer County Sheriff Officer at the intersection of County Road 74 where it meets the east I-25 Frontage Road, and two flaggers at the race turn around point. One flagger directing south bound traffic, one flagger directing north bound traffic. Course Marshals will be available to assist flaggers.
3. A Poudre Valley Hospital ambulance will be located near the start/finish line.
4. Additional information including insurance certificates will be added in attachments.
Estimated Participants: 300 Estimated Spectators: 100
Food / Alcohol:
Food is NOT being Served.
Alcohol is NOT being Served
Hours:
Sat. 03/04/2023: 9:00 AM - 2:00 PM
Attachments:
- 6071_Additional_Event_Description_and_Parking_2023.docx
- 6071_Additional_Insured_Sample.pdf
- 6071_Event-Release_2023.pdf
- 6071_Frostbite_TT_2023_Course_Scans.pdf
- 6071_Ins_letter_2023_Larimer_County_permit_6667.pdf
- 6071_Larimer_County_Risk_Management.pdf
- 6071_Larimer_County_Updated_Insurance.pdf
- 6071_VolunteerRelease_2023.pdf
Additional Information Submitted by Applicant
1. Date Submitted: 12/02/2022A course map formated in KML/KMZ is added for the engineering department. This map will also be mailed directly to engineering when an e-mail address is provided.
2. Date Submitted: 12/07/2022
Insurance letter of Intent from USA Cycling
Example of Insurance Form
3. Date Submitted: 12/13/2022
Add engineering map which is a KML file for reference. The file was sent to engineering directly on December 12, 2022
4. Date Submitted: 12/27/2022
Insurance Certificate for Larimer County Risk Management added.
5. Date Submitted: 01/10/2023
Updated Insurance certificate for Larimer County.
Reviewing Agency Comments/Status
Email the Special Events Coordinator regarding this application.
CDOT
Status: Approved
Comments:Colorado State Patrol
Status: Approved
Comments: No CSP resources requested or neededEngineering
Status: Approved
Comments: Map received.Health
Status: Approved
Comments: -Please ensure that a detailed emergency communications plan is available, and that all staff and volunteers are familiar with the plan.-Please ensure potable water is provided for the event. Drinking water shall be from a public, treated water supply (which can be transported and dispensed in clean and sanitized food grade containers, commercial bottled water).
-Adequate toilets must be provided at the start/finish area and as necessary at aid stations/throughout the course. The site plan indicates three toilets at start/finish and one at the turnaround point; this may be adequate if the proposed total attendance of 400 is not constant in these locations throughout the event. Based on event duration and attendance, the recommended number of portable toilets would be 4-6.
-Please ensure at least one portable hand washing sink is provided in each portable restroom area. The station must be adequately stocked with soap, paper towels and a waste bin.
-Please ensure adequate number of trash receptacles are provided as needed throughout the course.
-There will be an ambulance onsite. Please ensure first aid kits are provided at any first aid stations.
-Per the application, no food or alcohol will be provided. If any food or beverage is provided at any location in the event, it shall be limited to:
---Uncut, whole fruits
---Gels, snack/food items that are shelf-stable or prepackaged, and water/energy drinks
(foods/drinks requiring refrigeration for food safety are not approved for aid stations or at the event without proper permitting).
---Bulk snack items can be dispensed using a scoop with handle, with handle stored up and out of product
Larimer County Emergency Management
Status: Approved
Comments:Poudre Fire Authority
Status: Approved
Comments:Poudre Valley Hospital
Status: Approved
Comments: Organizer has already secured EMS support for the event.Risk Management
Status: Approved
Comments: Thank youRoad & Bridge
Status: Approved
Comments:Sheriff
Status: Approved
Comments: Please contact the Sheriff admin staff 3 weeks prior to event to schedule the LCSO Deputy.Wellington Fire
Status: Approved
Comments: Approved, Event organizer has provided all information need for WFPD.Final Disposition
Status: APPROVED
Good Morning Wayne,Congratulations! Your special event application has been approved.
Please print the permit and have it available for the duration of the event.
Have fun!!
Denise
