Special Event Permit Detail

Application Information

ID: 6065   Event: CSU Cobb Lake Road Race
Status:
Application Date: 11/01/2022    Event Date: 04/23/2023
Organization: Colorado State Cycling Club   Phone:
Address:
Contact 1 Name: Tayne Andrade
Address: 724 Tyler St
Fort Collins CO 80521
Email: Send email
Contact 2 Name: Alison O'Dell
Address:

Email: Send email


Event Information

Permit Type(s): County Road
Location:
Event participants will park on the Anheuser-Bush property where registration and packet pick-up will be done. The start line is near registration on CR-52. The course makes a clockwise loop on CR-52 to i25 Frontage Road, right on CR-56, right on Taliesin Road, right on CR-52. Racers will be on course throughout the day. Four certified flaggers will be located at key locations on course to direct traffic. All roads will be open to traffic and racers will follow the rules of the road.

Description:
The CSU Cobb Lake Road Race is a bike race. It is one of the last remaining road races in the state. The riders will follow rules of the road, but we will need police along with flaggers that we will hire.

This is the main fundraising event for the CSU Cycling team, and is necessary for us to fund our trips throughout the year.

Estimated Participants: 450   Estimated Spectators: 50

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

Hours:
   Sun. 04/23/2023: 8 AM - 6 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 11/02/2022
This is the information proving our tax exempt status through Colorado State University

2. Date Submitted: 12/15/2022
Attached is CSU current non profit status

3. Date Submitted: 12/15/2022
Attached is our proof of insurance for our event, let me know if you need anymore documentation

4. Date Submitted: 12/15/2022
Attached are the rest of the certificates for the insured persons for our event.

5. Date Submitted: 12/21/2022
Attached is the updated course map in pdf and KMZ format. The Emergency Response plan is attached as well. For port-a-pottie services, Republic Services will be used. They will provide 5 port-a-potties, 4 at the staging area and 1 at the finish line. An additional 3 yard dumpster will be brought to the staging area as well to handle waste produced.

6. Date Submitted: 12/21/2022
Attached is the updated course map for the event as well as our emergency response plan. A KMZ file of the course has been sent to the Larimer County Engineering Department. For port-a-pottie services, Republic Services will be used. They will provide us with 4 at our staging area, 1 at the finish line, and a 3 yard dumpster at the staging area for waste collection.

7. Date Submitted: 02/06/2023
Attached is our new traffic control plan with update event times

8. Date Submitted: 03/06/2023
Attached is our current agreement with UC Health for EMS coverage for the event

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments:

Email Building

CDOT

Status: Approved

Comments:

Email CDOT

Colorado State Patrol

Status: Approved

Comments: No CSP resources requested or needed

Email Colorado State Patrol

Engineering

Status: Approved

Comments: Map received.

Email Engineering

Health

Status: Approved

Comments: -Please ensure that all staff and volunteers are familiar with the emergency communication plan and proposed communication devices. -Please ensure potable water is provided for the event. Drinking water shall be from a public, treated water supply (which can be transported and dispensed in clean and sanitized food grade containers, commercial bottled water). -Adequate toilets must be provided at the start/finish area and throughout the course/first aid stations. The site plan indicates there will be four portable toilets at the staging area and one at the finish line. Extra portable restrooms are always recommended at start/finish areas. This may be adequate if the proposed total attendance of 500 is not expected to be sustained in these locations throughout the event. -Please ensure at least one portable hand washing sink is provided in each portable restroom area. The hand washing station must be adequately stocked with soap, paper towels and a waste bin. -Please ensure adequate number of trash receptacles are provided as needed throughout the course. -There will be an ambulance onsite. Please ensure first aid kits are provided at any first aid stations. -Per the application, no food or alcohol will be provided. If any food or beverage is provided at any location in the event, it shall be limited to: ---Uncut, whole fruits ---Gels, snack/food items that are shelf-stable or prepackaged, and water/energy drinks (foods/drinks requiring refrigeration for food safety are not approved for aid stations or at the event without proper permitting). ---Bulk snack items can be dispensed using a scoop with handle, with handle stored up and out of product

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Poudre Fire Authority

Status: Approved

Comments:

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Not Reviewed Yet

Comments:

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments:

Email Risk Management

Road & Bridge

Status: Approved

Comments: If snow occurs plow trucks could be present on the county roads.

Email Road & Bridge

Sheriff

Status: Approved

Comments: If you are going to employ a Larimer County Deputy for you Officer position, you must contact the Sheriff Admin at 970-498-5108 at least 3 weeks prior to event to schedule a deputy.

Email Sheriff

Wellington Fire

Status: Approved

Comments: This is not in Wellington Fire Protection District and have no concerns at this time.

Email Wellington Fire

Final Disposition

Status: APPROVED

HI Tayne and Alison,

Congratulations! Your special event permit has been approved.

Print the permit and have it available for the duration of the event.

Wishing you much success with the event.

Denise