Special Event Permit Detail

Application Information

ID: 6037   Event: Windsor Marathon
Application Date: 07/26/2022    Event Date: 10/09/2022
Organization: run.Windsor Race Series LLC   Phone: 7144035809
Address: 9271 CR 70 Windsor, CO 80550
Contact 1 Name: Shawn Wherry
Address: 556 Arrow Ct
Windsor CO 80550
Email: Send email
Contact 2 Name: Mandy Mullen
Address: 9271 CR 70
Windsor CO 80550
Email: Send email

Event Information

Permit Type(s): County Road
Website: https://runsignup.com/Race/CO/Windsor/WindsorColoradoRace
Our Marathon and 1/2 Marathon course will be running along Poudre River Trail west of CR 13, Kyger Trail through River Bluffs from approximately 7:00 AM -11:00 AM. We are not requesting any trail closures as this is a rules of the road race.

Our Windsor Marathon,1/2 Marathon, 10k, and 5k will take place on October 9th, 2022. Each distance is professionally timed running race starting/ending in Water Valley. Our Marathon course runs west across CR 13 along the Poudre River trail, through River Bluffs, around Kyger Open Space/Reservoir, back through River Bluffs and then north along CR 13. Our 1/2 Marathon course runs west along the Poudre River Trail across CR 13 and turns around just before River Bluffs open space, returns on the same route and then north along CR 13. Our 10k and 5k distances do not ulitize River Bluffs, Kyger or any part of the Poudre River Trail west of CR 13. Our trail usage time for those particular segments of the race will be from 7:00 Am -11:00 Am at the latest. We will have course signage along the trail to direct runners appropriate with set up on 10/8 and 10/9 and clean up done on 10/9. We will have designated aid stations along the course with one aid station set up near River Bluffs Open Space parking lot. The aid station will no impede with the trails or parking lot. We are not requesting any trail, road, or parking lot closures. We will have adequate volunteers for safety as runners cross the intersection of the parking lot at River Bluffs for safety. Attached in the application are the routes for the Marathon and 1/2 Marathon distances to accurately identify which part of the trails we are using in Larimer County. Routes for each distance are below:

Marathon - https://www.plotaroute.com/route/1962097?units=miles
1/2 Marathon - https://www.plotaroute.com/route/1981335?units=miles

Estimated Participants: 400   Estimated Spectators: 100

Food / Alcohol:
  Food is being served: PACKAGED
 Alcohol is NOT being Served

   Sun. 10/09/2022: 7:00 AM - 11:00 AM


Additional Information Submitted by Applicant

1. Date Submitted: 08/08/2022
Marathon Participant Waiver added below

2. Date Submitted: 08/08/2022
Good evening. Regarding our traffic plan for crossing 392. We are currently working with Traffic Masters and the Town of Windsor to develop appropriate traffic plan for safe crossing of 392 while also utilizing the RFD signal at that time. This is what we used in 2021 for the same event. Preliminary discussions have two flaggers on each side of 392, runners on road signs/signals facing north/south bound on appropriate sides of streets, and volunteers on both sides of 392 to manage traffic crossing. We are awaiting for last minute guidance from the Town of Windsor with regards to construction or concerns with the crossing. Please let us know how to proceed and we will submit Traffic plan as soon as it is finalized.

3. Date Submitted: 08/09/2022
Updated Certificate of Insurance stating Larimer County as holder. Thank you

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.


Status: More Information Needed

Comments: 8/8/22 - How will crossing 392 take place? Any traffic control being used?
8/9/22 - Please share traffic plans as a submittal

Email CDOT

Colorado State Patrol

Status: Approved

Comments: No Larimer CSP resources needed

Email Colorado State Patrol


Status: Approved

Comments: Thanks 08/04/2022 Received maps 08/09/2022 Thanks

Email Engineering


Status: Not Reviewed Yet


Email Health

Larimer County Emergency Management

Status: Approved


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Parks & Open Lands

Status: Not Reviewed Yet

Comments: Sent to district manager for review 8/9 - Jordan W

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Poudre Fire Authority

Status: Approved


Email Poudre Fire Authority

Risk Management

Status: Approved

Comments: Thank you

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Road & Bridge

Status: Not Reviewed Yet


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Status: Not Reviewed Yet


Email Sheriff

Windsor-Severance Fire District

Status: Not Reviewed Yet


Email Windsor-Severance Fire District