Special Event Permit Detail

Application Information

ID: 5969   Event: Machinefest
Application Date: 02/28/2022    Event Date: 08/27/2022
Contact 1 Name: Zack Bieber
Address: 9633 North County Rd 3
Wellington CO 80549
Email: Send email
Contact 2 Name:


Event Information

Permit Type(s): Private Land

This event consists of outdoor live music and an outdoor robot effects performance show.
- All parking will be on private property and not on any county road.
- Porta-Potties will be provided at the location
- No Smoking signs in show area as well as parking area signs
- There will be a food truck on site for food and beverages
- Surrounding neighbors will be notified of the event 2-3 weeks prior
- There will be a security team on site
- All spectators will remain outdoors
- Only staff will have access to buildings
- Bottled water will be available for free
- Trash receptacles will be available at multiple locations
- There will be outdoor illumination during the evening for guests

Estimated Participants: 20   Estimated Spectators: 150

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol is NOT being Served

   Sat. 08/27/2022: 12:00 PM - 10:45 PM


Additional Information Submitted by Applicant

1. Date Submitted: 03/24/2022
There is one short wooden deck built stage for the musical bands only. The robot part of the show will take place on the parking lot surface.

There will be barriers between the audience and the robot show which are constructed out of industrial quality free-standing pallet racks with “chicken wire” fence coverings. The pallet racks are assembled together in one continuous line.

Hours of operation will be from 5pm to 10:30pm

2. Date Submitted: 04/05/2022
Here is the site plan for our event.

3. Date Submitted: 04/05/2022
The stage is of our own construction and was approved last year. I will upload a drawing to show construction.

4. Date Submitted: 04/05/2022
Site plan

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.


Status: Approved

Comments: No Site Plan provided. Will there be any stages for the music and/or robot show? Will there be any fences over 7' high? Any other temporary structures? Building and/or electrical permits may be required. Additional comments will follow provision of missing information.

3/24/22 I need to know whether this is a prefab stage, a rented one, or one you built. How high is it off the ground? I either need an engineer's letter on the live load and wind load the stage can withstand, or some kind of plans showing me the construction (joists, beams, posts, connectors, any on-ground or in-ground footings, etc).

4/6/22 I reviewed the original documentation for the stage which I approved in 2019. Based on the design information, application is approved conditional on limiting total equipment and personnel weight on platform to no more than 4,500 lbs. at any time.

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Code Compliance

Status: Approved

Comments: Please pay particular attention to the comments from Planning and Building so as not to create a code compliance complaint. Usual business hours are until 10:00 p.m.

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Colorado Division of Wildlife

Status: Approved


Email Colorado Division of Wildlife


Status: Not Reviewed Yet


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Larimer County Emergency Management

Status: Approved


Email Larimer County Emergency Management


Status: Approved

Comments: Here's a link to the Land Use code for review of Articles cited in the following comments (Article 7 generally): https://www.larimer.org/files/land-use-code.

In order to meet Article 7.5.1--compatibility with existing and allowed uses in the area, submittal of written consent from the immediately adjacent neighbors would be preferred. Related to this, please provide evidence that the event is planned to comply with Article 7.7.11 regarding noise levels at the property boundary. Please provide additional lighting information/description as evidence for Article 7.7.5--that illumination will be "sufficient to light the area of attention" or more specifically, that there will be sufficient area lighting that the performers and spectators can safely navigate the site.

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Risk Management

Status: More Information Needed

Comments: Please provide a certificate of insurance with event insurance/general liability limit no less than $1,000,000 per occurrence / $2,000,000 general aggregate. The certificate of insurance must name Larimer County as the certificate holder (Larimer County 200 W Oak St Suite 4000 Fort Collins, CO 80525) and list Larimer County as an Additional Insured. Please note that Larimer County does not accept Additional Insured language that limits additional insured status to that which is “required by contract”, however, "by agreement" is an acceptable addition.
For questions about insurance requirements please see the following informational page: https://www.larimer.org/special-event-insurance-information

Thank You

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Status: Approved


Email Sheriff

Wellington Fire

Status: More Information Needed

Comments: The following link will take you to Wellington Fire Protection District wed page: wfpd.org
On this page you will go to the the - Fire Marshal Office tab then - Special Event tad and follow the
directions in the Specials Event Guidebook.

If you have any questions , contact Captain Pettit at epettit@wfpd.org

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