Special Event Permit Detail

Application Information

ID: 5965   Event: Horsetooth Swim Races
Status:
Application Date: 02/20/2022    Event Date: 09/11/2022
Organization: Horsetooth Open Water Swims 501 (3)(c)   Phone: 970-218-9431
Address:
Contact 1 Name: Deborah Shulman
Address: 6308 Jackpine Drive
Bellvue CO 80512
Email: Send email
Contact 2 Name: Scott Murray
Address:

Email: Send email


Event Information

Permit Type(s): Parks and Open Spaces
Website: https://www.horsetoothswim.com/
Type of Event: Other
Location:
Horsetooth Reservoir

Description:
Horsetooth Open Water Swims have been held for over 20 years, now the Sunday after Labor Day (thus the yearly chosen on the application form). The Horsetooth Open Water Swims is a 501 (3)(c) organization and the races benefit local charities.

The races consist of the main race, a 10k swim starting at Satanka Cove and ending at South Bay. At the South Bay there are 2.4 mile, 1.2 mile, 1000m kids swim and collegiate team races (new in 2019 )

The 10k swim is limited to 100 participants. Each swimmer will be accompanied by a paddler for safety and feeding. The course is along the west side of the reservoir and swimmers will remain within 50 yds of the shore. We will need rangers to monitor the outlet at the marina bay for boat traffic and safety. Swim cut-off time for the 10K is at 12 pm.

The 10K swimmers and paddlers will park in the Holiday Twin parking. Boats and paddlers will be transported by bus to the start at Satanka Bay. The gate to Satanka Boat Ramp will need to be opened by 5 am, so a boat inspector or Ranger will need to be scheduled.

We will pay the fee for the boat inspectors to arrive at 5 at both the south and north end of the reservoir.

The other swims are conducted at the South End of the reservoir. Races start at 7 am. We will need to reserve the South Bay Pavillion from 6 am to 2 pm day of race and all associated parking. Horsetooth Swims volunteers will conduct parking as defined in past years events. Please reserve the South Bay Parking Area until noon. Ranger presence to direct boat traffic to the east side of South Bay and away from the swim courses would be highly appreciated.

We will need the gate unlocked at the South End by 5 am and a boat inspector available. Safety boats and boats to put out the swim buoys will be putting in at the south boat ramps at that time.

The night before the races, at the south end, we will need the light boxes left unlocked, the bathrooms locked (we supply porta-potties) and the poles removed for vehicle access to the water.

An all hands and safety meeting will be held at the South Bay Pavilion on Thursday 8, time TBD (~5 or 5:30 pm). Ranger presence will be appreciated. Pizza and cookies are served!

Scott Murray will be the contact for the manager of Horsetooth Reservoir.



Estimated Participants: 350   Estimated Spectators: 350

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol is NOT being Served

Hours:
   Sun. 09/11/2022: 6 AM - 2 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 04/05/2022
Swim website: https://horsetoothswim.com/horsetoothswim/

2. Date Submitted: 04/14/2022
Insurance certificate submitted 4/14/2022 File name USP354880 Larimer County

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Engineering

Status: Approved

Comments:

Email Engineering

Health

Status: Approved

Comments:

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Parks & Open Lands

Status: Approved

Comments: Signed and paid fee worksheet - Jordan W

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments:

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments:

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments: Thank you

Email Risk Management

Sheriff

Status: Approved

Comments:

Email Sheriff

Final Disposition

Status: APPROVED

Hi Scott and Deborah,

Congratulations! Your special event permit has been approved.

Please print the permit and have it available for the duration of your event.

Your approved event shall comply with all Center for Disease Control, State of Colorado and Larimer County Health Department guidelines and rules for social distancing and maximum crowd size.

Have fun!

Denise