Special Event Permit Detail

Application Information

ID: 5933   Event: Lucky Brew 10k/5k and Kids fun Run
Status:
Application Date: 11/15/2021    Event Date: 03/12/2022
Organization: run.Windsor Race Series, LLC   Phone: 970-213-7258
Address: 9271 CR 70 Windsor, Colorado 80550
Contact 1 Name: Mandy Mullen
Address: 9271 CR 70
Windsor CO 80550
Email: Send email
Contact 2 Name: Shawn Wherry
Address: 556 Arrow Ct
Windsor CO 80550
Email: Send email


Event Information

Permit Type(s): Parks and Open Spaces
Website: https://runsignup.com/Race/Events/CO/Windsor/LuckyBrewRace
Type of Event: Other
Location:
River Bluffs Open Space

Description:
Lucky Brew 10k/5k is a returning professionally timed running event in our run.Windsor Race Series. This year the start/finish and after race expo will be held at Kyger Open Space. The Start/finish will be held at the Kyger Open Space Trail head with the 10k starting at 9:00 am and the 5k starting at 9:15 am. Each distance will have one mass start at their
respective times. Routes are attached for each race distance. Race registrants will be able to enjoy a postrace beer, food from vendor food trucks/free food, post race award ceremony starting at 10:30 am, music, with a post race celebration at an off site location. We will have 2 aid stations for the 5k, marked AS on the attached 5k route. We will have 3-4 aid stations for the 10k, marked AS on the attached 10k route. We will utilize a Gallegos Sanitation Company to have a Port-a-John at the turn around for the 10k and at the start/finish. We will have sanitation recepticles at each aid station, turnaround, and at the start finish. We are working with a local cement company to secure parking for race registrants/spectators at a nearby location.

10k route is attached - start/finish at Kyger Open space. Route heads outbound south along Kyger Reservoir to River Bluffs Trailhead/trail where the route then follows River Bluffs trail with a turn around near CR 13, returning back along River Bluffs Trail, north along Kyger Reservoir to the finish at Kyger Open Space

5k route is attached - start/finish at Kyger Open Space. Route is similar to 10k route with a turn around along River Bluffs Trail.

Estimated Participants: 350   Estimated Spectators: 100

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol IS being served.

Hours:
   Sat. 03/12/2022: 9:00 AM - 12:00 PM

Attachments:

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

CDOT

Status: Approved

Comments:

Email CDOT

Colorado State Patrol

Status: Not Reviewed Yet

Comments:

Email Colorado State Patrol

County Clerk and Recorder

Status: Approved

Comments: Good morning,

The Clerk and Recorder's Office has reached out to the applicant regarding a special event liquor license. Approval of the application is pending approval of the special event liquor license.

Thank you,
Elizabeth
11/16/2021

The applicant will be applying for a special event liquor license through the Town of Windsor.

Thank you,
Elizabeth

Email County Clerk and Recorder

Engineering

Status: Approved

Comments:

Email Engineering

Health

Status: Not Reviewed Yet

Comments:

Email Health

Larimer County Emergency Management

Status: Not Reviewed Yet

Comments:

Email Larimer County Emergency Management

Parks & Open Lands

Status: More Information Needed

Comments: Sent fee worksheet for payment/signature - JW 11/29/21

Email Parks & Open Lands

Risk Management

Status: More Information Needed

Comments: 11/19/21 An email with a copy of the participant waiver was received, please provide the Certificate of Insurance at your earliest convenience.
Thank you.

_______

Please provide:
1. A certificate of insurance with event insurance/general liability limits no less than $1,000,000 per occurrence / $2,000,000 general aggregate. The certificate of insurance must name Larimer County as certificate holder (Larimer County Risk Management 200 W Oak St Suite 4000 Fort Collins, CO 80525) and list Larimer County as additional insured. Please note that Larimer County does not accept additional insured language that limits additional insured status to that which is “required by contract”, however, "by agreement" is an acceptable addition.
2. A copy of the participant waiver.
Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: NO Conflicts

Email Road & Bridge

Sheriff

Status: Approved

Comments:

Email Sheriff

Windsor-Severance Fire District

Status: More Information Needed

Comments: 1. All food trucks must be approved by the fire district prior to the event. Please submit a list to WSFR of the food trucks that are confirmed to be on site prior to the event. firemarshal@wsfr.us
2. Please advise if there will be any tents and if so what are the sizes.
3. No open flames under the tents.
4. Please advise of any road closures that will occur for the duration of the event.

Email Windsor-Severance Fire District