Special Event Permit Detail

Application Information

ID: 5929   Event: Carter Lake Open Regatta
Status:
Application Date: 11/07/2021    Event Date: 06/03/2022   Thru: 06/08/2022
Contact 1 Name: Cindy Klyn
Address: 3390 Dover Dr.
Boulder CO 80305
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): Parks and Open Spaces
Website: https://www.sailcarter.org
Type of Event: Other
Location:
Carter Lake

Description:
62nd annual Carter Lake Open Regatta: a sail boat race.
This event is an annual gathering of sailors from Colorado and elsewhere coming to Carter Lake for several days of sailboat racing.

For 2022 we have extended the racing schedule to host the Santana 20 Class Championships. We will be providing additional support boats for the races, so we do not anticipate the need for additional support from the Park Staff on the water. We anticipate 12-18 boats from outside of Carter Lake to participate. We anticipate 3-5 hours of racing on the water per day. The balance of the hours of event would be held at the clubhouse.

We will not be selling or serving alcohol at the event; however, participants or sponsors may provide alcohol, thus we plan on purchasing a liquor license.


Estimated Participants: 60   Estimated Spectators: 20

Food / Alcohol:
  Food is being served: CATERED
 Alcohol IS being served.

Hours:
   Fri. 06/03/2022: 12 PM - 6 PM
   Sat. 06/04/2022: 9 AM - 8 PM
   Sun. 06/05/2022: 9 AM - 8 PM
   Mon. 06/06/2022: 9 AM - 8 PM
   Tue. 06/07/2022: 9 AM - 8 PM
   Wed. 06/08/2022: 9 AM - 2 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 12/15/2021
Attached is the 2022 Certificate of Insurance for the Club.

2. Date Submitted: 01/14/2022
Attached is the signed permit worksheet. The club credit card was phoned in for full payment on 1/ 14/ 22.

3. Date Submitted: 04/13/2022
I have attached the Emergency plan for the CLSC Regatta set for June 4 and 5, 2022.


4. Date Submitted: 04/14/2022
Hello,
I received an email today saying that our insurance was expired however if you look at the last saved document below is will show the clubs insurance is effective through to 1/2/23.
I have submitted the emergency plan.
The liquor license will be purchased in the next couple of days.
Thank you,
Cindy Klyn for Carter Lake Sailing Club
303-570 9760






Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Berthoud Fire

Status: Approved

Comments:

Email Berthoud Fire

County Clerk and Recorder

Status: Approved

Comments: The applicant has not yet applied for or been approved for a special event liquor license.

Thank you,
Elizabeth

This Special Event Liquor License has been approved

Thank you
Deirdre

Email County Clerk and Recorder

Engineering

Status: Approved

Comments:

Email Engineering

Health

Status: Approved

Comments: The application indicates that food will be catered but the website indicates that the event is a potluck. If utilizing a caterer or outside food vendor, please make sure the food service provider is approved and holds a 2022 Colorado Retail Food License.

On-site restrooms are outhouses with no running water for handwashing, therefore a handwashing station shall be provided. There are various options ofr renting or purchasing portable handwashing stations, but a simple camping-style, do-it-yourself setup would be adequate. This type of setup includes a table with a water container with a valve, a bucket to collect wastewater (to be dumped in the outhouses), soap, paper towel and a trash receptacle. Examples provided here:
https://www.youngfarmers.org/fsma_resources/portable-handwashing-stations/

Potable drinking water shall be provided by means of bottled water or clean beverage dispensers filled with treated water.

Since this is an outdoor event, it is recommended that shade be provided for off-water activities at the clubhouse if not already provided by the coordinators.

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Loveland Fire

Status: Approved

Comments:

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: Signed and paid fee WS - JW

Email Parks & Open Lands

Risk Management

Status: Approved

Comments: Thank you

Email Risk Management

Sheriff

Status: Approved

Comments:

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments:

Email Thompson Valley EMS

Final Disposition

Status: APPROVED

HI Cindy,

Congratulations! Your special event permit application has been approved.

Please print the permit and have it available for the duration of the event.

Your approved event shall comply with all Center for Disease Control and State of Colorado guidelines and rules for social distancing and maximum crowd size that are in place at the time of the event.


Much success with the event!

Denise