Special Event Permit Detail

Application Information

ID: 5927   Event: J?tunnstaðr (Meet Place of Giants)
Status:
Application Date: 10/26/2021    Event Date: 12/04/2021   Thru: 12/05/2021
Organization: Society for Creative Anachronism   Phone:
Address:
Contact 1 Name: Shannon O'Connell
Address: 8915 Field Street, Unit 116
Westminster CO 80021
Email: Send email
Contact 2 Name: Austin Koenig
Address: 718 Gallop Rd
Fort Collins CO 80521
Email: Send email


Event Information

Permit Type(s): Parks and Open Spaces
Type of Event: Education
Location:
Carter Lake

Description:
Thank you for reviewing this application for a special event. The event will be a combination knighting ceremony and armored tournament as part of the Society for Creative Anachronism, a non profit 501C rooted in exploring and educating on the middle ages. The event will be split into two distinct days, the first being the Vigil of the candidate (Person seeking knighthood) and the second being the Elevation (Knighting Ceremony and Celebration Tournament).
Vigil: The Vigil crew will arrive in the AM of 12/4 and set up a single period canvas sided tent in the reserved camping area. The

Estimated Participants: 20   Estimated Spectators: 80

Food / Alcohol:
  Food is being served: CATERED
 Alcohol IS being served.

Hours:
   Sat. 12/04/2021: 11 AM - 12 PM
   Sun. 12/05/2021: 9 AM - 8 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 10/27/2021
Thank you for reviewing this application for a special event. The event will be a combination knighting ceremony and armored tournament as part of the Society for Creative Anachronism, a non profit 501C rooted in exploring and educating on the middle ages. The event will be split into two distinct days, the first being the Vigil of the candidate (Person seeking knighthood) and the second being the Elevation (Knighting Ceremony and Celebration Tournament).
Vigil: The Vigil crew will arrive in the AM of 12/4 and set up a single period canvas sided tent in the reserved camping area. The Candidate who will be receiving knighthood will then set up in the tent for the day and night. The crew will then set up a place for people to gather at the pavilion where food and drink will be served to guests. Guests then will sign up to visit the candidate on vigil one at a time to offer their wisdom or questions. Guests will be clear of the event site at some point in the evening. Crew and The Candidate will be camping at reserved sites.

Elevation: The elevation ceremony will take place at the Pavillion on 12/5/21, with guests arriving at 9 am. Elevation court will start at 10 am. At the conclusion of court, there will be cheering. Following court will be a small celebratory tournament. Evening court will be held in the late afternoon. All guests will be off site by 8 pm.

Food And Drink: All food and drink will be provided by the crew and free of charge to the guests. Alcohol will follow Larimer County Open Space rules.

Tournament: The celebratory tournament will take place in a small area set up by the crew. It will consist of one against one combat one fight at a time. The SCA carries all needed waivers and insurance for this activity. Footings for posts for the arena can be done with step in posts or weighted bases as per the guidance of the park authorities.

Noise: Cheering, medieval horn blasts, and music (without speakers) may occur during the daytime hours of the event.

Below are links to more information on our group and what we do:

https://www.sca.org/

https://unserhafen.wixsite.com/unserhafen

Thank you for your time,
Shannon O'Connell


2. Date Submitted: 10/30/2021
This is the waiver required for participation by SCA members.

3. Date Submitted: 11/10/2021
COI for the event

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments:

Email Building

Colorado Division of Wildlife

Status: Not Reviewed Yet

Comments:

Email Colorado Division of Wildlife

County Clerk and Recorder

Status: Approved

Comments: We have contacted the applicant requesting they submit the proper application and documentation for a county liquor license.

Thank you,
Elizabeth
10/27/2021

Follow-up with the applicant determined that this is a private event, not open to the public. There is no charge for invitees to participate and no charge for alcohol. A liquor license is not required. The applicant is aware of the parameters that will turn the event public.

Thank you,
Elizabeth
10/29/2021

Email County Clerk and Recorder

Engineering

Status: Approved

Comments:

Email Engineering

Health

Status: Not Reviewed Yet

Comments:

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Loveland Fire

Status: Approved

Comments: Emergency Access: An emergency access path of no less than 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2012 IFC, 503.2)
Tent Permits: Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. The LFRA has a policy which provides details for International Fire Code compliance and can be obtained at 410 E 5th St., or on line at http://lfra.org/wp-content/uploads/TentandCanopyPolicy2016Rev.pdf
Food Vendors: Cooking is not allowed beneath temporary membrane structures. See above for location of more information on the https://lfra.org/website . Food trucks will need to have appropriate portable fire extinguishers with current annual inspection tags. (2012 IFC, 906) Operational Type I hood systems with current inspection tags shall be required for all commercial cooking appliances that produce grease vapors. (2012 IFC, 609)

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: Signed fee worksheet and paid for campsites/pavilion - JW 11/4/21

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: Outside of PFA jurisdiction

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments:

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments:
Thank you.

Email Risk Management

Sheriff

Status: Approved

Comments:

Email Sheriff

Final Disposition

Status: APPROVED

Good Morning Shannon and Austin,

Congratulations!! Your special event has been approved.

Please print the permit and have it available for the duration of the event.

Your approved event shall comply with all Center for Disease Control, State of Colorado and Larimer County Health Department guidelines and rules for social distancing and maximum crowd size that are in place at the time of the event.

Be safe and have a great time!

Denise