Special Event Permit Detail

Application Information

ID: 5915   Event: Polar Bear 5k & Polar Plunge
Application Date: 10/07/2021    Event Date: 01/22/2022
Organization: Green Events   Phone: 970-556-3279
Address: PO Box 1523, Fort Collins, CO 80522
Contact 1 Name: Lisa Sinclair
Address: PO Box 1523
Fort Collins CO 80522
Email: Send email
Contact 2 Name:


Event Information

Permit Type(s): Parks and Open Spaces
Website: http://frontrangefreeze.com/polarbear/
Type of Event: Other
Horsetooth Reservoir

10th Annual Polar Bear 5k run/walk & Polar Plunge into Horsetooth Reservoir at South Inlet Bay Swim Beach.

The 5k run/walk course is similar/same as previous years - starting at the North end of the park near the swim beach pavilion, the course stays entirely inside the park as an out and back on the camp road around the South end to the dead end turn around and back (see map).

The Polar Bear Plunge will be staged on the Swim Beach/boat ramp, (same as previous years) and run in small waves of 3-5 participants at a time. EMS and Larimer County Dive Rescue Team will be onsite for the event.

Estimated Participants: 400   Estimated Spectators: 25

Food / Alcohol:
  Food is being served: PACKAGED
 Alcohol IS being served.

   Sat. 01/22/2022: 7:00 AM - 3:00 PM


Additional Information Submitted by Applicant

1. Date Submitted: 01/06/2022
COI & Participant waiver

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

County Clerk and Recorder

Status: Approved

Comments: The applicant has yet to apply for a Larimer County special event liquor license. Once an application is made with the Clerk and Recorders Office the status will be updated.

Thank you,

The applicant has decided not to serve alcohol.

The applicant is serving alcohol and the special event liquor license has been approved and executed

Email County Clerk and Recorder


Status: Approved


Email Engineering


Status: Approved

Comments: Standard race and outdoor event Health Department requirements shall apply and include the following:

Please ensure foods served at the aid stations throughout the course are individually packed and not open for self-service. Only shelf-stable foods that can be served at room temperature (no refrigeration required) are allowed with out a Colorado retail food license.

All beverages served at aid stations shall be individually packaged, or offered in single-use disposable cups. If dispensing from bulk containers, please ensure the containers have been cleaned and sanitized and are designed of food-grade materials. Only treated water from municipal supplies may be used for beverages.

The event takes place in Larimer County Parks, therefore additional restroom needs shall be addressed with that Dept. It is always recommended to have extra portable facilities available at the start/finish area, and halfway through the race. It is strongly recommended that handwashing stations (in addition to hand sanitizer) be provided for portable restroom areas and Larimer County Parks restroom facilities lacking hand sinks.

Trash cans shall also be available in the area of the aid stations and restrooms to prevent miscellaneous items being disposed in the restroom holding tanks (portable toilets and park restroom vaults).

Email Health

Larimer County Emergency Management

Status: Approved


Email Larimer County Emergency Management

Parks & Open Lands

Status: Approved

Comments: Fee Worksheet signed and paid - JW 12/7/21

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved


Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved


Email Poudre Valley Hospital

Risk Management

Status: Approved

Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: No Conflicts

Email Road & Bridge


Status: Approved


Email Sheriff

Final Disposition


Hi Lisa,

Your special event permit application has been approved.

Please print the permit and have it available for the duration of the event.

"Your approved event shall comply with all Center for Disease Control, State of Colorado and Larimer County Health Department guidelines and rules for social distancing and maximum crowd size that are in place at the time of the event"