Special Event Permit Detail

Application Information

ID: 5848   Event: Frostbite Time Trial (Summer)
Application Date: 04/06/2021    Event Date: 06/06/2021
Organization: Buckhorn Racing (Rio Grande Cycling)   Phone: 970-224-5428
Address: 143 West Mountain Ave. Fort Collins, CO 80524
Contact 1 Name: Wayne Boyles
Address: 3307 Creekstone Drive
Fort Collins. CO CO 80525
Email: Send email
Contact 2 Name: Don Haywood
Address: 4225 Table Mountain Drive
Fort Collins CO 80526
Email: Send email

Event Information

Permit Type(s): County Road
Course: An out and back approximately 11.4 miles distance over mostly flat terrain with some rolling hills. The course is on the East
service road between exits 288 and 281.

Course: An out and back approximately 11.4 miles distance over mostly flat terrain with some rolling hills. The course is on the East
service road between exits 288 and 281.

Traffic Plan, Parking and Marshall Locations

1. All parking will be off the sides of West Frontage road and on Buckeye Road. Drivers will be directed to park as far to the side
as possible. Only one side of the road will be available for parking. Signs and marshals will direct vehicles and assure parking
is safe and in the designated areas.
2. Certified flaggers will be stationed along the course as indicated.
3. A PVH ambulance is stationed on top of a hill near the start as shown.
4. Signage (Race Ahead) as indicated.
5. The start and finish lines are separated to assure safety for the participants and for least impedance to vehicles on the road.
6. The roads are open to traffic.
7. Racers are directed to ride as far to the right as practicable.
8. The USAC Officials will also be present to assure that the course is safe.
9. At least one motorcycle official will be traveling the course.

1. Insurance has been purchased but certificate not yet received. This will be attached once received.
2. The race is a time trial where a rider races against the clock. Small groups of riders start at 30 second intervals. Most riders complete the course in 30 minutes. Once a group is done they are required to leave the area before the next group can begin. Groups contain from 1 to 15 riders and if small can be combined. There is a waiting period between groups to allow riders time to leave the area before the next group.
3. Results are posted on line. No results posted on site.
4. The attached race flyer contain a section on COVID-10 requirements and there is also attached the Bicycle Racing Association COVID-19 Mitigation Manual.
10. Two certified flaggers control traffic at the turn-around, one at the Start-Finish and one at the single intersecting gravel road.
11. Communications will be augmented by standard FRS line of sight radios.
12. Cell phones/ radios will be used for any special communications

Estimated Participants: 300   Estimated Spectators: 0

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

   Sun. 06/06/2021: 8:00 AM - 2:00 PM


Additional Information Submitted by Applicant

1. Date Submitted: 04/16/2021
The insurance requested is now attached.

2. Date Submitted: 04/19/2021
The new attachment is the permit application for the Wellington Fire Protection District.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.


Status: More Information Needed

Comments: Please provide a more detailed MHT. What signs and traffic control devices are being planned?

Email CDOT

Colorado State Patrol

Status: Approved


Email Colorado State Patrol


Status: Approved


Email Engineering


Status: Not Reviewed Yet


Email Health

Larimer County Emergency Management

Status: Approved


Email Larimer County Emergency Management

Poudre Canyon Fire District

Status: Approved

Comments: This course is not in PCFPD and does not impact PC VFD.

Email Poudre Canyon Fire District

Poudre Fire Authority

Status: Approved

Comments: Not within the Poudre Fire Authority Jurisdiction

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved


Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments: Thank you.

Email Risk Management

Road & Bridge

Status: Not Reviewed Yet


Email Road & Bridge


Status: Not Reviewed Yet


Email Sheriff

Wellington Fire

Status: More Information Needed

Comments: Need to submit a Wellington Fire Protection District Special event application. Please visit wfpd.ord to find application.

Email Wellington Fire