Special Event Permit Detail

Application Information

ID: 5828   Event: Realities Ride
Application Date: 02/18/2021    Event Date: 05/30/2021
Organization: Realities For Children Charities   Phone: 9704849090
Address: 308 E County Road 30
Contact 1 Name: Carrie Stadtmueller
Address: 308 E County Road 30
Fort Collins CO 80525
Email: Send email
Contact 2 Name: Carrie Stadtmueller
Address: 308 E County Road 30
Fort Collins CO 80525
Email: Send email

Event Information

Permit Type(s): County Road & Private Land
Website: https://www.realitiesride.com
Thunder Mountain Harley Davidson - Loveland (Crossroads Blvd., Byrd Dr.)
Fickel Park - Berthoud (Mountain Ave., 6th St., 7th St., Massachusetts Ave.)
Sunrise Ranch - Loveland (Sunrise Ranch Rd.)
The Biergarten - Fort Collins (Busch Dr., Richards Lake Rd., Mountain Vista Dr.

The Realities Ride is officially the World's Largest Motorcycle Poker Run and largest charity motorcycle rally in the State of Colorado. This year, in order to comply with Covid-19 safety guidelines we plan to hold a one-day-5-stop Rally. All riders will be Pre-Registered for contact tracing and strict attendance tracking.
Each one of the five stops will include room for enforced socially distanced spacing, appropriately spaced vendor tents, staged live music (25 feet from attendees), entertainment options, and food/beverage distribution, including alcohol sales.
Riders will be assigned a starting location (one of the pre-determined

Estimated Participants: 875   Estimated Spectators: 0

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol IS being served.

   Sun. 05/30/2021: 8:00 AM - 7:00 PM


Additional Information Submitted by Applicant

1. Date Submitted: 03/26/2021
The proposed Ride Route has been attached to the application.

2. Date Submitted: 03/29/2021
Please find the attached General Liability Certificate for Risk Management

3. Date Submitted: 04/02/2021
Due to a special permit denial (because of a delay in application submission), we have changed the Realities Ride Route. We are no longer proposing to go to Vets Plaza in Fort Collins. Instead we will use The American Legion Post in LaPorte, CO as our 5th stop. We have updated the route and submitted an updated route map.

4. Date Submitted: 04/05/2021
Please find the application for Special Events Permit for Sunrise Ranch location.
Permit application had previously been submitted to City of Loveland because Sunrise Ranch address was listed as Loveland.

5. Date Submitted: 04/13/2021
Please find the signed Special Event/Activities Fee Worksheet signed and uploaded.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Berthoud Fire

Status: Approved


Email Berthoud Fire


Status: Approved


Email Building


Status: Approved


Email CDOT

City of Fort Collins

Status: More Information Needed

Comments: Please submit a City of Fort Collins Special Event Permit Application at https://specialevents.fcgov.com/

Email City of Fort Collins

City of Loveland Permit Coordinator

Status: Approved

Comments: Application is still in the review process on the City of Loveland side.

Email City of Loveland Permit Coordinator

Code Compliance

Status: Approved


Email Code Compliance

Colorado Division of Wildlife

Status: Approved


Email Colorado Division of Wildlife

Colorado State Patrol

Status: Approved

Comments: Still need an application for CSP.

Email Colorado State Patrol

County Clerk and Recorder

Status: Approved

Comments: A Special Event Liquor Permit has been applied for by the applicant and has been approved. Please return the Notice Poster to our office in exchange for the permit. This permit must be present at the event premises.
Thank you.

A Special Event Liquor Permit has been applied for by the applicant and is currently under review. Expected to be signed by BOCC on 5/4/21.

Thank you.

Received email communication on applying for the liquor permits through municipalities and using the American Legion license as your stop there. The only one I believe you will need to send to us is Sunrise Ranch. It looks like they are located on county property and not within the City of Loveland. You can double-check with the City of Loveland as well on that. I do not see the permits uploaded to this application.


We have received notice of your Land Use special event permit application that indicates that you intend to serve alcohol at your event. A special event liquor permit application must be submitted to the Clerk and Recorder’s Office no less than 30 days prior to your event. The application and requirements may be found at https://www.larimer.org/clerk/recording/liquor/special-events.

You have 5 stops listed and 2 would be within the local jurisdiction being the county. The others would be the municipalities of Loveland, Fort Collins, and Johnstown (ace hardware)?

You will need a special event liquor permit for Sunrise Ranch. If you intend to operate under the restrictions at the American Legion Post 4 (George Beach), then you will not need a liquor permit for that location as they hold a club license.

Please let us know if you have any questions.
Thank you.

Email County Clerk and Recorder


Status: Approved

Comments: We have a bridge under construction on CR 27 just south of Masonville. I paved shoefly has been constructed for traffic to get around the construction but the turns are tight and speeds need to be strictly adhered to through the construction zone.

Email Engineering


Status: Approved

Comments: Applicant provided additional details on May 10, 2021,

As stated, all food vendors are required to hold Larimer County Health Dept Retail food licenses if operating in Larimer County (Johnstown site would require Weld County issued licenses).

Noise for the Sunrise Ranch site and American Legion site shall follow the County Noise Ordinance and maintain decibels at 55 dbA at the property lines.

Please stay informed on most current restrictions related to COVID by viewing our Health Department COVID website up to the date of the event:

If you have questions relating to outdoor events and COVID, please call the Health Department's Joint Information Center: 970-498-5500 (open Monday - Friday, 9:00 am - 4:30 pm); or, text questions: 970-999-1770

I appreciate the extra info.

Email Health

Larimer County Emergency Management

Status: Approved


Email Larimer County Emergency Management

Loveland Fire

Status: Approved

Comments: Please see the following Fire Code requirements that apply to this type of event. Any tent larger than 700 square feet is required to obtain separate permit from LFRA as indicated below. Feel free to contact me at 970 222-5215 if you need assistance. Ned Sparks, Fire Marshal.

Emergency Access: An emergency access path of no less than 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2012 IFC, 503.2)

Tent Permits: Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. The LFRA has a policy which provides details for International Fire Code compliance and can be obtained at 410 E 5th St., or on line at http://lfra.org/wp-content/uploads/TentandCanopyPolicy2016Rev.pdf

Food Vendors: Cooking is not allowed beneath temporary membrane structures. See above for location of more information on the https://lfra.org/website . Food trucks will need to have appropriate portable fire extinguishers with current annual inspection tags. (2012 IFC, 906) Operational Type I hood systems with current inspection tags shall be required for all commercial cooking appliances that produce grease vapors. (2012 IFC, 609)

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: Signed fee worksheet - JW 4/14

Email Parks & Open Lands


Status: Approved


Email Planning

Poudre Fire Authority

Status: Approved


Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved


Email Poudre Valley Hospital

Risk Management

Status: Approved

Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: No Conflicts

Email Road & Bridge


Status: Approved

Comments: Participants must follow all applicable traffic laws.

Email Sheriff

Thompson Valley EMS

Status: Approved


Email Thompson Valley EMS