Special Event Permit Detail

Application Information

ID: 5814   Event: Horsetooth Swim Races
Status:
Application Date: 01/11/2021    Event Date: 09/12/2021
Organization: Horsetooth Swim Committee   Phone:
Address:
Contact 1 Name: Deborah Shulman
Address: 6308 Jackpine Drive
Bellvue CO 80512
Email: Send email
Contact 2 Name: Joe Bakel
Address:

Email: Send email


Event Information

Permit Type(s): Parks and Open Spaces
Website: http://www.horsetoothswim.com/
Type of Event: Other
Location:
Horsetooth Reservoir

Description:
The Horsetooth Swim Races have been held since 1999 with the exception of 2020. The race proceeds go to identified non profits

The 10 K race starts at Satanka Cove and ends at the South Bay Pavilion. Each swimmer is accompanied by a kayak support. 10k Racers are capped at 100 participants. Swimmers and kayaks park offsite and are bused to and from the start/finish of the race.

2.4 mi, 1.2 mi and a 1000m kids races are held at the South Bay. All staging of events and safety access to the water are at the South Bay boat ramp and pavilion. Participants in these races will park at South Bay. We will have volunteers conducting the parking according to directions from the Horsetooth Reservoir manager.

We will need to reserve the South Bay Pavilion and parking for the duration of the event and have access to the boat ramps and boat inspectors available by 5 am. We understand that this will incur additional fees to pay for boat inspectors to be onsite early.

There are well developed safety protocols detailed in the attached safety plans. Plans will be attached at a later date. We conduct a safety meeting with all safety personel at the South Bay Pavilion the Thursday before the race (9/16) and would appreciate a ranger to be present.

Due to Covid, we have developed a contingency plan in case we need to cancel the race again in 2021. We ask that fees and the insurance certificate are provided after we have been able to register participants.

Estimated Participants: 300   Estimated Spectators: 100

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

Hours:
   Sun. 09/12/2021: 6 AM - 2 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 04/13/2021
Safety Plan for the Horsetooth Swim Races 2021

2. Date Submitted: 04/13/2021
The Horsetooth Swim Races are a non-profit benefiting selected charities.

Attached is the Paddler's map which details the 10K swim course

3. Date Submitted: 04/14/2021
Additional documentation attached:
Insurance Certificate
Swim waiver

Also update Contact person #2 information:
Scott Murray
smurray771@gmail.com
419-438-3936

4. Date Submitted: 04/14/2021
Insurance certificate attached

Update Contact Person #2
Scott Murray
smurray771@gmail.com
419-438-3936

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Engineering

Status: Approved

Comments:

Email Engineering

Health

Status: Not Reviewed Yet

Comments:

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Parks & Open Lands

Status: More Information Needed

Comments: Sent fee worksheet for signature and payment - JW 4/13

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments:

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments:

Email Poudre Valley Hospital

Risk Management

Status: More Information Needed

Comments: 4/16/21
The Certificate of insurance that was provided for Special Event 5814 cannot be accepted for the following reasons:
- Larimer County is not listed as Additionally Insured under the General Liability coverage,
- Larimer County is not listed as the Certificate Holder.
Please provide an updated certificate of insurance at your earliest convenience.
Thank you

Please provide:
1. A certificate of insurance with general liability limits no less than $1,000,000 per occurrence / $2,000,000 general aggregate. The certificate of insurance must name Larimer County as certificate holder (Larimer County Risk Management 200 W Oak St Suite 4000 Fort Collins, CO 80525) and list Larimer County as additional insured. Please note that Larimer County does not accept additional insured language that limits additional insured status to that which is “required by contract”, however, "by agreement" is an acceptable addition.
2. A copy of the participant waiver.
Thank you

Email Risk Management

Sheriff

Status: Not Reviewed Yet

Comments:

Email Sheriff