Special Event Permit Detail

Application Information

ID: 5807   Event: Polar Bear Run & Polar Plunge
Application Date: 11/19/2020    Event Date: 01/23/2021
Organization: Green Events   Phone: 9705563279
Address: PO Box 1523, Fort Collins, CO 80522
Contact 1 Name: Lisa Sinclair
Address: PO Box 1523
Fort Collins CO 80522
Email: Send email
Contact 2 Name: Ron Baker
Address: PO Box 1523
Fort Collins CO 80522
Email: Send email

Event Information

Permit Type(s): Parks and Open Spaces
Website: http://frontrangefreeze.com/polarbear/
Type of Event: Other
Horsetooth Reservoir

9th Annual Polar Bear run/walk & Polar Plunge into Horsetooth Reservoir at South Inlet Bay Swim Beach.

The run/walk course & format is being modified from previous years for COVID precautions.

The Polar Bear Plunge will be staged on the Swim Beach/boat ramp, (same as previous years) and run in small waves of 3-5 participants at a time. EMS and Dive Rescue will be onsite for the event.

Estimated Participants: 200   Estimated Spectators: 25

Food / Alcohol:
  Food is being served: PACKAGED
 Alcohol IS being served.

   Sat. 01/23/2021: 8 AM - 3 PM


Additional Information Submitted by Applicant

1. Date Submitted: 12/10/2020
We will not be serving alcohol at the event this year.

2. Date Submitted: 12/29/2020
Certificate of Insurance attached

3. Date Submitted: 12/29/2020
Participant waiver attached

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

County Clerk and Recorder

Status: Approved

Comments: We have received notice of your Land Use special event permit application that indicates that you intend to serve alcohol at your event. A special event liquor permit application must be submitted to the Clerk and Recorders office no less than 30 days prior to your event. The application and requirements may be found at https://www.larimer.org/clerk/recording/liquor/special-events. Please let us know if you have any questions.
Thank you.


Per notice from Denise Ruybal on 1/4/2021, the applicant has indicated that they will not be serving alcohol at the event this year.


Email County Clerk and Recorder


Status: Approved


Email Engineering


Status: Approved

Comments: Please note that in addition to this Larimer County Health Department review for the Special Event Application, the Event Coordinator has also submitted an application for COVID-specific operations with the Larimer County Health Department's Emergency Operations Center (EOC). It is understood that the COVID specific operations have not been approved at this time as our County's 'Openness Status' for the end of January is unknown.

The Event Coordinator will have to continue to work with our Health Dept EOC on their Public Health Variance for events. Please note that an approval for this Special Event Permit does not guarantee that the event can still occur. The event shall follow all Public Health Orders and Openness Status Level requirements at the time of the event date if allowed to occur.

Please continue to monitor our website for event allowances based on County Openness Status Level:

If you have questions for the COVID-plan review process, please call the EOC's Joint Information Center: 970-498-5500 (open Monday - Friday, 9:00 am - 4:30 pm); or,
Text questions: 970-999-1770
Standard race and outdoor event requirements include the following, but due to COVID, some of these may change or not be allowed:

Please ensure foods served at the aid stations in Larimer County are individually packed and not open for self-service. Only shelf-stable foods that can be served at room temperature (no refrigeration required) are allowed with out a retail food license.

All beverages served at aid stations shall be individually packaged, or offered in single-use disposable cups. If dispensing from bulk containers, please ensure the containers have been cleaned and sanitized and are designed of food-grade materials. Only treated water from municipal supplies may be used for beverages.

The even takes place in Larimer County Parks, therefore additional restroom needs shall be addressed with that Dept. It is always recommended to have facilities available at the start/finish area, and halfway through the race. It is strongly recommended that handwashing stations (in addition to hand sanitizer) be provided for portable restroom areas and LC Parks restroom facilities lacking hand sinks.

Trash cans shall also be available in the area of the aid stations and restrooms to prevent miscellaneous items being disposed in the restroom holding tanks (portable toilets and park restroom vaults).

Email Health

Larimer County Emergency Management

Status: Approved


Email Larimer County Emergency Management

Parks & Open Lands

Status: Approved

Comments: Paid 1/12/21 - JW
Will follow up after event for participant total

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved


Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved


Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments: Thank you.

Email Risk Management


Status: Approved


Email Sheriff

Final Disposition


HI Ron and Lisa,

Your special event application has been approved.

Please print the permit and have it available for the duration of the event.

"Your approved event shall comply with all Center for Disease Control, State of Colorado and Larimer County Health Department guidelines and rules for social distancing and maximum crowd size that are in place at the time of the event"