Special Event Permit Detail
Application InformationID: 5764 Event: carter fest
Application Date: 07/02/2020 Event Date: 09/29/2020
Event InformationPermit Type(s): Private Land
04040-00-028 private property
This will be an all outside camping private event, where participants (friends of the host) come together and enjoy the outdoors on September 5-6. There will be live music with the stage 40 feet away from any spectators, there are will be marked locations for participants to camp and engage in the event 20 feet apart. this private event is on a 40 archer parcel of land allowing a greater distribution among participants. This is a not for profit event to support local artists as a benefit, who are currently unable to find employment. All proceeds (on a donation basis) will support these artists and staff.
The number of participants is limited to 150 people with 30 employees/volunteers, including 1 Registered EMT, 2 trained Security members (certified at Yeti bar in fort collins), and a cleanup crew. there will be 4 temporary restrooms, one 250 gallon water station. A 3300-gallon tank of water to serve as emergency fire relief with two trained operators and 300 feet of 2.5 in hose. all accessory roads 14 on the property are two car with 17 foot wide roads.
No food or beverages will be sold. Fencing will include rented metal temp fences blocking off any hazardous areas, and orange mesh 4-foot high construction fencing blocking off boundary lines. parking on the property allows for 150 cars However we do not anticipate that many as the event is limited to 150 persons. there is a two-car wide service road surrounding where the event will be held with turnoffs to allow for parking. this road will act as a one-way loop creating ease of trafic flow. There will be event volunteers directing parking to ensure it is accessible to any persons with disabilities and manages any risk due to fire or other unforeseen circumstances. With parking on the property and fences along the property line, we do not believe there will be any disruption of neighboring properties. Parties involved believe in a pack it in, Pack it out lifestyle and all employees involved will work to minimize environmental impacts. The HOA has been notified of this private event, and after the permit is granted, the administration of this event will move forth with event Insurance, waivers for all participants and staff. There will be one 12-in by 24-in sign at the start of the private road (Rainbow LN) and one 24-in by 36-in sign on the property limit. Lighting will be powered off the current electric consisting of 50, 100 foot 30 amp bulbs illuminating all paths and roads, 8 2100 lumin lamps in essential areas, lighting against trees and other artworks as well as stage lighting.
Music and sound hosted by the event will end at 1 am. the set speakers at the event should not be audible from 1/4 mile away (the closest neighbors) we do not expect there to be any noise complaints. However, we have talked with the HOA at the event and given notice of and contact information of the event orginizers to give notice before there are any noise complaints. Masks will be required by every person not at their own 4 person campsite. This small community of outdoor enthusiasts eagerly await approval.
Estimated Participants: 150 Estimated Spectators: 0
Food / Alcohol:
Food is NOT being Served.
Alcohol is NOT being Served
Sat. 09/05/2020: 03:00 PM - 12:00 AM
Sun. 09/06/2020: 12:00 AM - 6:00PM
Reviewing Agency Comments/Status
Email the Special Events Coordinator regarding this application.
Status: More Information NeededComments: 1) Provide documentation that the property owner (Wolfram Klawiter) approves the Special Event application. Cade Klawiter is not listed as an owner by the assessor.
2) Provide manufacturer's engineering data on the stage (if it is prefabricated/rented) or design specs/plans (if it is to be constructed on site) showing that it meets the site design wind load (156 mph Ultimate Design Wind Speed/Vult) and 100 psf live load, per the building code.
3) Provide operations plan/proposed signage that will keep all people out of the home being built without a building permit and the barn permitted in 2011 that has yet to pass framing or final inspection.
4) At least one of the 4 portapotties must be handicap-accessible.
5) Electrical permit required through Larimer County Building for temporary lighting and wiring, followed by successful electrical inspection.
Status: ApprovedComments: Structures on this property are currently in the permitting process and can not be used for this event.
Colorado Division of Wildlife
Status: ApprovedComments: This is black bear habitat. I understand that no food/alcohol will be sold, however there will still be trash/smellables generated. How do you plan to mitigate? Colorado Parks and Wildlife suggests bear resistant canisters/dumpster be placed in appropriate location(s) and are monitored/maintained by event staff regularly to assure proper use/storage of trash.
Status: More Information NeededComments: Additional information was requested via email regarding:
date of event clarified
food and beverage service
music and sound control
emergency operations plan
Please note that in addition to this Larimer County Health Department review for the Special Event Application, the Event Coordinator shall also submit an online application for COVID-specific operations with the Larimer County Health Department's Emergency Operations Center (EOC). The EOC is a separate Department that has been activated for COVID-specific needs, including review of events during Public Health Orders that limit gathering. A COVID-plan approval is required to ensure the event is allowed to occur under current Public Health Orders, and ensure proper COVID safety precautions. The applicant had applied in July for a previous event, but will be required to obtain a new variance for the September 29th event. EOC staff indicated that the applicant has not completed the PH Variance application for the September at this time.
Please complete the appropriate outdoor event application found on our COVID information webpage to submit for your event’s COVID-operations plan:
If you have questions for the COVID-plan review process, please call the EOC's Joint Information Center: 970-498-5500 (open Monday - Friday, 9:00 am - 4:30 pm); or,
Text questions: 970-999-1770
Larimer County Emergency Management
Status: ApprovedComments: Current public health orders do not allow for a gathering of this size. This approval is contingent upon public health orders in place at this time. If there are still restrictions to large gatherings in Larimer County, which is likely, this event will not be able to take place.
Status: More Information NeededComments: I have received a couple emails requesting a denial of the permit due to a perceived lack of emergency access (and noise issues from previous event) from the neighbors. I reviewed the sketch and drove the site this morning. Will parking be allowed on Rainbow Lane? Will the fencing cross Rainbow Lane and impact other residences on the road? If so to either question, this may impact emergency vehicle access. Is 911 accessible from the site?
Status: ApprovedComments: The property is zoned E-1 Estate. Rainbow Lane is classified as a local road. The recommended setbacks for all temporary structures, stage, portalets, etc. are 45-feet from the street/road and 25-feet from all property lines. All fencing should be located on the property.
The property is not located in a FEMA designated Floodplain.
All lighting should be positioned to mitigate negative impacts to neighbors and generally be downcast.
All disturbed areas should be reseeded with a native seed mixture to prevent erosion and noxious weeds in the future.
The event will comply with all Center for Disease Control and State of Colorado guidelines and rules for social distancing and maximum crowd size that are in place at the time of the event.
Status: More Information NeededComments: Please provide a certificate of insurance with general liability limit no less than $1,000,000 per occurrence / $2,000,000 general aggregate. The certificate of insurance must name Larimer County as the certificate holder (Larimer County Risk Management 200 W Oak St Suite 4000 Fort Collins, CO 80525) and list Larimer County as an additional insured. Please note that Larimer County does not accept additional insured language that limits additional insured status to that which is “required by contract”, however, "by agreement" is an acceptable addition.
Status: More Information NeededComments: Event was held on the weekend of July 17-19 without a permit. We were called to the area on noise complaints. This information has been forwarded to the Planning department.
Thompson Valley EMS
Status: WITHDRAWNWithdrawn by applicant on 08/04/2020