Special Event Permit Detail

Application Information

ID: 5750   Event: Roncalli High School Summer Field Study Program
Status:
Application Date: 05/05/2020    Event Date: 07/06/2020   Thru: 07/14/2020
Organization: Roncalli High School   Phone: 317-787-8277
Address: 3300 Prague Road, Indianapolis, IN 46226
Contact 1 Name: Timothy Crissman
Address: 3300 Prague Road
Indianapolis IN 46227
Email: Send email
Contact 2 Name: Darryl Slevin
Address: 3300 Prague Road
Indianapolis IN 46227
Email: Send email


Event Information

Permit Type(s): Parks and Open Spaces
Website: https://summerfieldstudies.com/
Type of Event: Education
Location:
Hermit Park Open Space

Description:
At the request of Larimer County, we are filling out this application for our intent to procure the use of the Shelter facility at the Bobcat Campground/Kruger Rock Trailhead Parking as well as applicable camping sites within the Bobcat Campground. (I selected the Hermit Hollow Open Space as it seemed to be the only area close to our requested area.)

We are an educational group who have been introducing the western beauty of the United States to high school juniors and seniors since 1984. We have stayed in your facility once before during June of 2018 renting out the shelter and campsites within Hermit's Hollow for multiple nights as our group of 132 students and staff were running from torrential rains pounding the Grand Tetons/Yellowstone Area.

Our group focuses on immersing our teenagers into the west. We teach them about the ecosystems of the areas we explore as well as trail etiquette, leave no trace principles, and climbing techniques. Also during that time as a religious based organization, we explore the outdoors through the lens of God's creation ultimately aiming to bringing our students closer to an understand of how God interacts with them in their lives. Throughout their time on Summer Field Study, student maintain journals containing lessons taught. Ultimately students earn a grade based upon participation and their journal entries.

We would like to use your facility as our base camp for hiking and climbing in Rocky Mountain National Park. We bring and prepare all of our own food. Your shelter house at the Kruger Rock Trailhead will help us facilitate our group gatherings including our meals together. Ideally we would like to park our Ryder truck as close to the food prep areas at the shelter as possible. Additionally, we have all of our own gear. We also supplement the waste facilities with additional hand sanitizer and toilet paper during our time camping. Some of you rangers and management staff may remember us pulling in with a large Ryder truck carrying our food and gear as well as 15 white/grey vans. We enjoyed our stay with you and look forward to another stay in your park.

We will honor your campsite occupancy restrictions and each campsite will have two or more adults supervising the students in the individual campsites. A typical day for us would include wake up at 7:00 am breakfast, and leaving for our hike destinations by 8:30am at the latest. We would return to camp around 4:00pm where students would recreate through the campground ground and the open space offered around the pavillion. We typically will eat around 6:30pm. We follow dinner with camp meetings and offer some level of spiritual reflection. Campers return to their individual campsites per posted rules. Throughout the stay we have college helpers that help maintain the cleanliness of the common areas. At the end of the stay we will complete a camp wide sweep picking any and all items not natural found in the area. Your staff is welcome to join us for any of our evening meals together.

Our number indicated is 100. That will be about 70 students and 30 adults traveling together. We are all dealing with the daily changes to our abilities to congregate together. We understand that Larimer County is at the mercy of local, state, and federal officials associated with being able to hosts groups and the timelines with which you can open your facilities to hosts of that size. Back here in Indiana, our ability to make this trip happen is at the mercy of those same officials in our state. We would like to know whether or not we can work out our ability to gain a reservation for our group and our needs within your campground system. We are certainly open to any recommendations that Larimer County has if there is a better fit for our group that allows easy access to Rocky Mountain National Park.

Thank you for your consideration.

Estimated Participants: 100   Estimated Spectators: 0

Food / Alcohol:
  Food is being served: CATERED
 Alcohol is NOT being Served

Hours:
   Mon. 07/06/2020: 12:00 PM - 11:59 PM
   Tue. 07/07/2020: 12:00 AM - 11:59 PM
   Wed. 07/08/2020: 12:00 AM - 11:59 PM
   Thu. 07/09/2020: 12:00 AM - 11:59 PM
   Fri. 07/10/2020: 12:00 AM - 11:59 PM
   Sat. 07/11/2020: 12:00 AM - 11:59 PM
   Sun. 07/12/2020: 12:00 AM - 12:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 05/08/2020
Please find attached the Certificate of Liability

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Engineering

Status: Approved

Comments:

Email Engineering

Estes Fire

Status: Not Reviewed Yet

Comments:

Email Estes Fire

Estes Police

Status: Approved

Comments: This event takes place outside town limits with possible visits into town. At this time, face covering is required in all businesses and outside in the Estes Park downtown business district. I cannot speak to what the conditions will be in July.

Email Estes Police

Health

Status: Approved

Comments: At this time (May, 29, 2020) Larimer County is still in a pandemic response and Public Health Orders are changing frequently and unknown for July 2020. Public Health (PH) Orders currently do not allow for group outdoor recreation and public gatherings over 10 people. Larimer County’s Variance Request to the State-issued PH Order would potentially allow 11-50 people to gather if the event coordinator can demonstrate compliance with social distancing and other criteria via a written plan approved by the Emergency Operations Center (EOC) which is managing the pandemic response. The form to submit this plan is available on the Larimer County Coronavirus (COVID-19) website provided below. The restrictions on public gatherings will be re-evaluated on June 30, 2020.

Please continue to monitor Larimer County's Coronavirus (COVID-19) response website for local restrictions that may differ from the Governor and Colorado Department of Public Health. Though an approval for this Planning Special Event Application is provided today, this is event is subject to the restrictions of the PH Orders in place at the time of the event. Websites for the latest information on community events, face coverings, and physical distancing are provided below.

Larimer County COVID-19 response:
https://www.larimer.org/health/communicable-disease/coronavirus-covid-19

If there are questions about COVID-19 and Public Health Orders, please contact the Joint Information Center:
Call with questions: 970-498-5500
Text questions: 970-999-1770
We will do our best to respond within 4 hours during the day.
Open Monday - Friday, 9:00 am - 4:30 pm

If you are interested in receiving the latest information related to COVID-19 in Larimer County, text the word COVID19LC to 888777.

Colorado COVID-19 updates:
https://covid19.colorado.gov/

In the event that groups are allowed to gather/recreate together in July, safe food preparation and service will be critical. Some of the minimum criteria are provided below to serve food to the youth and parents.
=Please provide portable handwashing stations AND hand sanitizer. The hand washing stations shall consist of a covered container filled with warm water fitted with a spout or spigot capable of providing 'hands-free' continuous flowing water, a covered catch bucket for the collection of hand washing waste water (to be disposed in the vaulted campsite restroom), hand soap and dispensed hand towels. Use of hand sanitizers is not a replacement for hand washing.
=Food shall be cold held and properly cooked.
=Food probe thermometers shall be available to monitor food temperatures.
=Extra utensils and food-handling gloves shall be proved.
=For additional information for outdoor food preparation, please refer to our temporary event guidelines (designed for food vendors at event, but there are some helpful tips):
https://www.larimer.org/health/safety-sanitation-programs/food-safety-program/license-plan-review-information/temporary-0
=In addition, there are food service guidelines for restaurants/food service during the pandemic:
https://covid19.colorado.gov/safer-at-home/restaurants-food-services

=First Aid kits and first aid/CPR trained staff she be on-site;Basic first aid medical supplies, including gauze pads, rolled gauze, adhesive tape, cold pack, plastic bags, disposable gloves, band-aids, and scissors, shall be provided and kept in clean storage, conveniently located and available to staff for emergency use and inaccessible to children.

=Emergency communication shall be provided while on the hike and in camp.

Email Health

Larimer County Emergency Management

Status: Approved

Comments: Currently, Rocky Mountain National Park remains closed due to COVID concerns and the county only allows gatherings of 10 or less people. The approval of this permit is contingent upon public health orders in place at the time of the event. It is possible that large gatherings will not be allowed throughout the summer months.

Email Larimer County Emergency Management

Parks & Open Lands

Status: Not Reviewed Yet

Comments:

Email Parks & Open Lands

Poudre Valley Hospital

Status: Approved

Comments:

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments:
Thank you.

Email Risk Management

Sheriff

Status: Approved

Comments:

Email Sheriff