Special Event Permit Detail
Application InformationID: 5730 Event: Long View Marathon and Half Marathon
Application Date: 03/03/2020 Event Date: 10/04/2020
Organization: Sweetheart City Racing Phone: 970-215-9642
Address: P.O. Box 374 Loveland, CO 80539
Event InformationPermit Type(s): County Road
Marathon starts at City Park on Bryan. Route uses the following roads:
- Bryan (1/4 mile)
- Oak (1/8 mile)
- Scott (1/8 mile)
- Mountain (mile)
- Grandview (1/8 mile)
- Laporte (2 miles)
- Overland Tr (4 miles)
- Bike Path to Lemay
- Lemay (3/4 mile) to Bike Path
- Bike Path to CR30
- CR 30 to CR 13 to Bike Path (2 miles)
- Bike Path to Denver Ave
- Denver Ave to Bike Path (1/8 mile)
- Bike Path to 7th
- 7th to Adams (3/4 mile)
- Adams to finish (1/3 mile)
Marathon runs from City Park in Fort Collins to Public Library on 4th Street in Loveland. Primarily uses bike paths, but includes approximately 8 miles of road in Fort Collins, the County and Loveland.
Half Marathon runs from Fossil Creek Park in Fort Collins to the same finish line as the Marathon.
The County Roads affected by the race are CR30 around Donath Lake with a short stretch on CR13 and a road crossing at CR11C to connect runners from Front Range Trail to the Boyd Lake Trail.
Estimated Participants: 750 Estimated Spectators: 200
Food / Alcohol:
Food is being served: CATERED
Alcohol IS being served.
Sun. 10/04/2020: 6:00 AM - 2:00 PM
Additional Information Submitted by Applicant1. Date Submitted: 06/01/2020
Course maps attached for Long View Marathon and Half Marathon. Half Marathon follows same course as the marathon with exception of start detail (attached as MHT).
2. Date Submitted: 06/02/2020
Regarding Donath Lake section, I am attaching MHT for the 2019 race which coned a lane for runners. New MHTs are in process, but as suggested by engineering the plan for this year was to cone same lane as last year and detour NB traffic.
3. Date Submitted: 08/12/2020
Additional Insured Certificate and Liability Waiver attached per Risk Management request.
4. Date Submitted: 09/01/2020
Requesting police officers at two locations on course:
- CR30 road crossing coming off the Front Range Trail (1st runner @ 07:10; last @ 12:00)
- CR11C road crossing at north entry to Boyd Lake on Boyd Rec Trail (1st runner @ 07:20; last @ 12:30)
Reviewing Agency Comments/Status
Email the Special Events Coordinator regarding this application.
Boyd Lake State Park
Status: ApprovedComments: Boyd lake special activity permit and requirements met - approved.
City of Fort Collins
City of Loveland Permit Coordinator
Status: ApprovedComments: Application has been approved. Have a fun and safe event.
Colorado State Patrol
County Clerk and Recorder
Status: ApprovedComments: We have received notice of your Land Use special event permit application that indicates that you intend to serve alcohol at your event. A special event liquor permit application must be submitted to the Clerk and Recorders office no less than 30 days prior to your event. The application and requirements may be found at https://www.larimer.org/clerk/recording/liquor/special-events. Please let us know if you have any questions.
This message serves a reminder that the special event liquor permit application must be submitted no less than 30 days prior to your event. The application and requirements may be found at https://www.larimer.org/clerk/recording/liquor/special-events. Please let us know if you have any questions.
We have received notification from the applicant that alcohol will only be served within city limits of Loveland and that a City Special Event Liquor Permit has been applied for.
Status: ApprovedComments: 8/26/2020
Revised plan to close east bound lane on CR 30 between Front Range Tr and CR 13 is acceptable. Need to work with Sheriffs Dept to expand traffic control plan to north to Hwy 392
***Please remember that next year we will want the event to use the Front Range Trail and other trails in the area as much as possible to minimize conflict with traffic and lane closures on CR 30 and CR 13
Status: ApprovedComments: It has been acknowledged that the Special Event Permit is specifically for the sections of the course in unincorporated Larimer County. In addition to this County and other agency permits, the coordinotor is required to receive a Public Health Waiver to host the event if not already received. Please note that this Health Dept review is separate from the COVID waiver review process.
Significant changes have been made to the event to accommodate the precautions for COVID including staggered starts, limited aid station service, no post-ward ceremony, and no shuttle service. Please note that Public Health Orders could change before this event occurs requiring modifications. Please monitor the Larimer County Coronavirus website: https://www.larimer.org/health/communicable-disease/coronavirus-covid-19
If you have COVID related questions, please call the EOC's Joint Information Center: 970-498-5500 (open Monday - Friday, 9:00 am - 4:30 pm); or,
Text questions: 970-999-1770
-Boxed post-race food will be provided by a caterer per the application. The caterer is required to hold a 2020 Colorado Retail Food License.
-It is understood that portable restrooms will be provided at each aid station. It is strongly recommended that handwashing stations also be provided at restroom stations in addition to the hand sanitizer. If not possible at all aid stations, it is recommended to at least have several portable handwashing stations throughout the start and finish areas.
-Trash cans shall also be available throughout the starting points, aid stations and finsih area, especially in the area of the restrooms to prevent miscellaneous items being disposed in the portable restroom holding tanks.
Larimer County Emergency Management
Status: ApprovedComments: This approval is contingent upon public health orders in place at the time of the event. If there are still limitations on gatherings, the event must be able to show how they will meet the orders in place.
Status: ApprovedComments: Emergency Access: An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).
Tent Permits: Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. The LFRA has a policy which provides details for International Fire Code compliance and can be obtained at 410 E 5th St., or on the City of Loveland website under the Fire- Community Safety Division – Fire Prevention Bureau - Special Events, Tents and Membrane Structures
Parks & Open Lands
Status: ApprovedComments: Paid $425 on 9/15/2020 - sent receipt - JW
Poudre Fire Authority
Status: ApprovedComments: Emergency Access: An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary.
Poudre Valley Hospital
Status: ApprovedComments: Thank you.
Road & Bridge
Status: ApprovedComments: No Conflicts
Status: ApprovedComments: Revised plan to close east bound lane on CR 30 between Front Range Tr and CR 13 is acceptable. Make sure you have signs up north allowing people plenty of notice of the race. You will have to staff one Deputy at CR 30 and Front Range Trail and also CR 11C and Loveland Rec Trail. Call Christine Harpel with billing questions, 970-498-5107.
Thompson Valley EMS
Status: APPROVEDHi Nick,
Congratulations! Your special event permit application has been approved.
Your approved event shall comply with all Center for Disease Control, State of Colorado and Larimer County Health Department guidelines and rules for social distancing and maximum crowd size that are in place at the time of the event"
Please print the permit and have it available for the duration of your event.