Special Event Permit Detail

Application Information

ID: 5730   Event: Long View Marathon and Half Marathon
Status:
Application Date: 03/03/2020    Event Date: 10/04/2020
Organization: Sweetheart City Racing   Phone: 970-215-9642
Address: P.O. Box 374 Loveland, CO 80539
Contact 1 Name: Nick Clark
Address: 5001 Overhill Drive
Fort Collins CO 80526
Email: Send email
Contact 2 Name: Sara McWatters
Address:

Email:


Event Information

Permit Type(s): County Road
Website: https://www.longviewmarathon.com/
Location:
Marathon starts at City Park on Bryan. Route uses the following roads:
FORT COLLINS
- Bryan (1/4 mile)
- Oak (1/8 mile)
- Scott (1/8 mile)
- Mountain (mile)
- Grandview (1/8 mile)
- Laporte (2 miles)
- Overland Tr (4 miles)
- Bike Path to Lemay
- Lemay (3/4 mile) to Bike Path
COUNTY
- Bike Path to CR30
- CR 30 to CR 13 to Bike Path (2 miles)
- Bike Path to Denver Ave
LOVELAND
- Denver Ave to Bike Path (1/8 mile)
- Bike Path to 7th
- 7th to Adams (3/4 mile)
- Adams to finish (1/3 mile)

Description:
Marathon runs from City Park in Fort Collins to Public Library on 4th Street in Loveland. Primarily uses bike paths, but includes approximately 8 miles of road in Fort Collins, the County and Loveland.

Half Marathon runs from Fossil Creek Park in Fort Collins to the same finish line as the Marathon.

The County Roads affected by the race are CR30 around Donath Lake with a short stretch on CR13 and a road crossing at CR11C to connect runners from Front Range Trail to the Boyd Lake Trail.

Estimated Participants: 750   Estimated Spectators: 200

Food / Alcohol:
  Food is being served: CATERED
 Alcohol IS being served.

Hours:
   Sun. 10/04/2020: 6:00 AM - 2:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 06/01/2020
Course maps attached for Long View Marathon and Half Marathon. Half Marathon follows same course as the marathon with exception of start detail (attached as MHT).

2. Date Submitted: 06/02/2020
Regarding Donath Lake section, I am attaching MHT for the 2019 race which coned a lane for runners. New MHTs are in process, but as suggested by engineering the plan for this year was to cone same lane as last year and detour NB traffic.

3. Date Submitted: 08/12/2020
Additional Insured Certificate and Liability Waiver attached per Risk Management request.

4. Date Submitted: 09/01/2020
Requesting police officers at two locations on course:

- CR30 road crossing coming off the Front Range Trail (1st runner @ 07:10; last @ 12:00)
- CR11C road crossing at north entry to Boyd Lake on Boyd Rec Trail (1st runner @ 07:20; last @ 12:30)

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Boyd Lake State Park

Status: Approved

Comments: Boyd lake special activity permit and requirements met - approved.
-E Grey

Email Boyd Lake State Park

CDOT

Status: Approved

Comments:

Email CDOT

City of Fort Collins

Status: Approved

Comments:

Email City of Fort Collins

City of Loveland Permit Coordinator

Status: Approved

Comments: Application has been approved. Have a fun and safe event.

Email City of Loveland Permit Coordinator

Colorado State Patrol

Status: Approved

Comments:

Email Colorado State Patrol

County Clerk and Recorder

Status: Approved

Comments: We have received notice of your Land Use special event permit application that indicates that you intend to serve alcohol at your event. A special event liquor permit application must be submitted to the Clerk and Recorders office no less than 30 days prior to your event. The application and requirements may be found at https://www.larimer.org/clerk/recording/liquor/special-events. Please let us know if you have any questions.
Thank you.

Kayleigh
06/22/2020

This message serves a reminder that the special event liquor permit application must be submitted no less than 30 days prior to your event. The application and requirements may be found at https://www.larimer.org/clerk/recording/liquor/special-events. Please let us know if you have any questions.

Thank you.
Nancy
8/28/2020

We have received notification from the applicant that alcohol will only be served within city limits of Loveland and that a City Special Event Liquor Permit has been applied for.
Thank you.

Kayleigh
08/31/2020

Email County Clerk and Recorder

Engineering

Status: Approved

Comments: 8/26/2020

Revised plan to close east bound lane on CR 30 between Front Range Tr and CR 13 is acceptable. Need to work with Sheriffs Dept to expand traffic control plan to north to Hwy 392

***Please remember that next year we will want the event to use the Front Range Trail and other trails in the area as much as possible to minimize conflict with traffic and lane closures on CR 30 and CR 13

Thanks

Email Engineering

Health

Status: Approved

Comments: It has been acknowledged that the Special Event Permit is specifically for the sections of the course in unincorporated Larimer County. In addition to this County and other agency permits, the coordinotor is required to receive a Public Health Waiver to host the event if not already received. Please note that this Health Dept review is separate from the COVID waiver review process.

Significant changes have been made to the event to accommodate the precautions for COVID including staggered starts, limited aid station service, no post-ward ceremony, and no shuttle service. Please note that Public Health Orders could change before this event occurs requiring modifications. Please monitor the Larimer County Coronavirus website: https://www.larimer.org/health/communicable-disease/coronavirus-covid-19

If you have COVID related questions, please call the EOC's Joint Information Center: 970-498-5500 (open Monday - Friday, 9:00 am - 4:30 pm); or,
Text questions: 970-999-1770

-Boxed post-race food will be provided by a caterer per the application. The caterer is required to hold a 2020 Colorado Retail Food License.

-It is understood that portable restrooms will be provided at each aid station. It is strongly recommended that handwashing stations also be provided at restroom stations in addition to the hand sanitizer. If not possible at all aid stations, it is recommended to at least have several portable handwashing stations throughout the start and finish areas.

-Trash cans shall also be available throughout the starting points, aid stations and finsih area, especially in the area of the restrooms to prevent miscellaneous items being disposed in the portable restroom holding tanks.

Email Health

Larimer County Emergency Management

Status: Approved

Comments: This approval is contingent upon public health orders in place at the time of the event. If there are still limitations on gatherings, the event must be able to show how they will meet the orders in place.

Email Larimer County Emergency Management

Loveland Fire

Status: Approved

Comments: Emergency Access: An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).

Tent Permits: Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. The LFRA has a policy which provides details for International Fire Code compliance and can be obtained at 410 E 5th St., or on the City of Loveland website under the Fire- Community Safety Division – Fire Prevention Bureau - Special Events, Tents and Membrane Structures

Email Loveland Fire

Parks & Open Lands

Status: Approved

Comments: Paid $425 on 9/15/2020 - sent receipt - JW

Email Parks & Open Lands

Poudre Fire Authority

Status: Approved

Comments: Emergency Access: An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary.

Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved

Comments:

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments: Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: No Conflicts

Email Road & Bridge

Sheriff

Status: Approved

Comments: Revised plan to close east bound lane on CR 30 between Front Range Tr and CR 13 is acceptable. Make sure you have signs up north allowing people plenty of notice of the race. You will have to staff one Deputy at CR 30 and Front Range Trail and also CR 11C and Loveland Rec Trail. Call Christine Harpel with billing questions, 970-498-5107.

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments:

Email Thompson Valley EMS

Final Disposition

Status: APPROVED

Hi Nick,

Congratulations! Your special event permit application has been approved.

Your approved event shall comply with all Center for Disease Control, State of Colorado and Larimer County Health Department guidelines and rules for social distancing and maximum crowd size that are in place at the time of the event"

Please print the permit and have it available for the duration of your event.

Have fun!

Denise