Special Event Permit Detail

Application Information

ID: 5720   Event: Arise Music Festival
Status:
Application Date: 02/04/2020    Event Date: 07/30/2020   Thru: 08/03/2020
Organization: Arise Music Festival, LLC   Phone: 720-218-2966
Address: 3965 Wonderland Hill Ave, Boulder, 80304
Contact 1 Name: Luke Comer
Address: 3965 Wonderland Hill Ave
Boulder CO 80304
Email: Send email
Contact 2 Name: Jess Gries
Address: 619 S. College Ave. STE 3
Ft. Collins CO 80524
Email: Send email


Event Information

Permit Type(s): Private Land
Website: http://www.arisefestival.com
Location:
Property called “No Name” doesn’t have an exact physical address, yet it is located on Red Mountain Ranch Rd just off of County Road 80 (just Northeast of Park Reservoir which is near Buckeye, CO). GPS coordinates are: 40.857361, -105.164534 The property is comprised of several parcel numbers as follows: 9006000016, 9006000017, 9007000030

Description:
The eighth annual ARISE Music Festival is slated for July 30 to August 3, 2020 at the picturesque No Name property near Buckeye, Colorado. The festival will again feature a diverse line-up of musicians, yogis, artists, and visual performances, alongside workshops, seminars, films, and guest speakers. There will be one main stage with a smaller “tweener” stage and two additional performance areas situated on the approximate two hundred acre festival site. The event will also include a solutions village, visionary art installations, theme camps, local craft and food vendors, a kids' village, yoga tent and a community organization plaza. Most attendees camp for the duration of the event.



Estimated Participants: 15000   Estimated Spectators: 0

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol IS being served.

Hours:
   Thu. 07/30/2020: 4 PM - 12 AM
   Fri. 07/31/2020: 12:01 AM - 12 AM
   Sat. 08/01/2020: 12:01 AM - 12 AM
   Sun. 08/02/2020: 12:01 AM - 12 AM
   Mon. 08/03/2020: 12:01 AM - 12 AM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 02/09/2020
Arise is currently securing general liability insurance for coverage over the amount that you require.
Arise will abide by this: The certificate of insurance must name Larimer County as the certificate holder (Larimer County Risk Management 200 W Oak St Suite 4000 Fort Collins, CO 80525) and list Larimer County as an additional insured.
Arise will soons submit evidence of this insurance.
Thank you for your time.

2. Date Submitted: 02/09/2020
Arise will do as Larimer County requests:

A special event liquor permit application must be submitted to the Clerk and Recorders office no less than 30 days prior to your event. The application and requirements may be found at https://www.larimer.org/clerk/recording/liquor/special-events.

3. Date Submitted: 02/10/2020
Arise is responding to the Request below from Larimer County:


ARISE RESPONSE
Arise will likely use the same or similiar stages (same manufacturer and same production company) as in the past, with the exception of the MainStage (which will be custom built.)
When submitting for the building permit, we will include:
--any stage over 120 square ft
--show the location of the stage
--show that the stages conform to code for liveloads of temporary platforms
--show attachment to the ground (likely placed on grade)
--show occupant load
--show egress
--manufacturing specifications for design loads
--Colorado engineer will review all before we submit to the county

--Generally, we are way under capacity with any live loads.


Thank you,

Arise


REQUEST FROM LARIMER COUNTY

Agency Requesting Information: Building Based on the application, it is unclear if these will be the same stages as the ones used in previously approved Special Event permits. Due to the change of location and this uncertainty, this year at least we will require building permits for all temporary stages that exceed 120 sq. ft. in floor area. I understand that you first need Special Events approval before applying for a building permit, but there is no option for me to Conditionally Approve this application.

When you apply for permits, please provide plans and specifications from a licensed Colorado professional engineer verifying that the stages will meet the code-required minimum 100 psf live loads for temporary platforms, how they will be attached to the ground (unless approved just resting on grade) as well as plot plans showing the location of the platforms, the occupant load and the means of egress.For the mobile stage, please provide the manufacturer's specifications showing design loads.

When this comment is acknowledged and agreed to, (conditional) approval will be granted

4. Date Submitted: 02/20/2020
Below is Arise's response to the Sherriff regarding his concerns--which we believe are solvable, with just a bit of further work.

Sheriff,

Thank you for your concerns.
Arise has already been informed that our application is headed to a public hearing; we can address your concerns in detail there; below is a general overview with your concerns adressed one by one.

First Responders:

--Wellington Fire Department has already offered to rent us a brush fire truck, with staff, that we have on site if they deem such necessary.
--We have also designated a heli landing site.
--Additionally, if deemed necessary, we could have an ambulance on site, for immediate evacuations.
--As you know, we have our own security and medical teams, as well as designated safety directors on hand.
--The site has good ingress and egress and has two additional roads into the property that could be used for emergencies—though we do not see any need for them.
--If need, Arise may offer to staff other safety professionals.
--Many festivals happen in sites way more remote than this one.

The Road:

--The roads department has already approved the application.
-- I am not aware of a scenario where the roads could endanger the festival, outside of catastrophic, one hundred year floods or some such.
--These roads are treated with mag chloride or something similar which provides reasonable protection from water damage.
--Arise has offered to pay some of the bill on road maintenance, equal to our impact.
--Many festival, including Sonic Bloom in Colorado, are accessed by miles of dirt roads.


Strain on Emergency Services:

--We were informed that this weekend was busy for emergency services.
However we were informed in a meeting with the county that that would not impact our application; if it was, we would have moved to another weekend.
--I can propose two solutions: Arise move towards another weekend; we discuss the staffing issue and see how to solve the problem.

Please note: Arise is waiting for the Special Event Permit to clear to hire one of the most recognized special events management firms in the county to oversee our safety. They work on many, many events across the county—and their experise, I think, should provide further peace of mind for all.

Please inform me with further concerns.

As always, Arise, true to its eight year history in Larimer County, is entirely devoted to the safety of our attendees and wish to work with Larimer County professionals to assure that safety.

Luke Comer



Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments: Based on the application, it is unclear if these will be the same stages as the ones used in previously approved Special Event permits. Due to the change of location and this uncertainty, this year at least we will require building permits for all temporary stages that exceed 120 sq. ft. in floor area. I understand that you first need Special Events approval before applying for a building permit, but there is no option for me to Conditionally Approve this application.

When you apply for permits, please provide plans and specifications from a licensed Colorado professional engineer verifying that the stages will meet the code-required minimum 100 psf live loads for temporary platforms, how they will be attached to the ground (unless approved just resting on grade) as well as plot plans showing the location of the platforms, the occupant load and the means of egress.For the mobile stage, please provide the manufacturer's specifications showing design loads.

When this comment is acknowledged and agreed to, (conditional) approval will be granted.

2/18/20 Additional info requested was provided. Status updated to Approved.

Email Building

CDOT

Status: More Information Needed

Comments: Will there be any MHTs/signage needed directing traffic? There are concerns on the County roads being unpaved and potential volumes. How is the event planning on addressing muddy conditions if they arise? CDOT does not want to have tracking of mud onto state highways.

Email CDOT

Code Compliance

Status: Approved

Comments:

Email Code Compliance

Colorado Division of Wildlife

Status: Approved

Comments:

Email Colorado Division of Wildlife

Colorado State Patrol

Status: Approved

Comments:

Email Colorado State Patrol

County Clerk and Recorder

Status: More Information Needed

Comments: We have received notice of your Land Use special event permit application that indicates that you intend to serve alcohol at your event. A special event liquor permit application must be submitted to the Clerk and Recorders office no less than 30 days prior to your event. The application and requirements may be found at https://www.larimer.org/clerk/recording/liquor/special-events. Please let us know if you have any questions.
Thank you.

Kayleigh
2/4/2020

Email County Clerk and Recorder

Engineering

Status: Approved

Comments: Based on previous conversation with applicant, if any temporary improvements/facilities/safety features will be proposed in the CR 80 right of way (ROW), they will need to contact Scott Hamilton at 970-498-5709 to get approval and obtain a ROW permit.

All Methods of Handling Traffic need to be coordinated with the Sheriff's Dept

Email Engineering

Health

Status: More Information Needed

Comments: The location for the event has changed to a very rural area with no supporting infrastructure. To protect the health and safety of the staff and attendees, as well as the surrounding environment and community, the Health Department has additional requirements. A formal comments letter will be written and provided to the applicants and the Planning Department. A few of the comment topics are listed below:
1. Due to the location, only mobile food vendors shall be allowed such as mobile food trucks, trailers, and push carts, which have function, running water handsinks.
2. No commissary kitchen is provided on-site for food vendors as with the past location, therefore a commissary must be provided by the event coordinator. Details will be provided in the comments letter on what is required but water, wastewater, power, refrigeration, etc.
3. Due to the location, water shall be provided by the event coordinator for the food vendors to fill their potable water receptacles/tanks. This will require additional water supply trucks/tanks on-site.
4. Due to the location, wastewater collection receptacles shall be provided for food vendors to empty wastewater tanks.
5. In addition to solid waste receptacles throughout the event, food and event vendors will require on-site waste receptacles/dumpsters provided by the event coordinator.
6. Though the area is rural, there are still residents and the topography does not provide a continuous buffer for noise. A sound evaluation will be required to demonstrate that sound levels will be below maximum decibels. In addition, the sound evaluation shall discuss the mitigation of low-frequency sound.
7. For water service, the suggested standard is not sufficient in comparison to the Mayo Clinic standard of .97 gallons per male and .71 gallons per female. Though the applicants reference is lower, the two 6000 gallon water trucks would almost be adequate if populations were 50% male and 50% female. To prevent dehydration of those at the event, we would recommend a minimum of 1 gallon per person (staff and attendees), therefore 15,000 gallons. This is in addition to the needs of the commissary kitchen and all of the food vendors.
8. Only two water stations are identified for immediate guest access, with an additional at the Medical Tent and another for staff parking/camping. Additional dispensers shall be added that are marked with flagged poles or other visible marker to encourage use.
9. With the remote location and need to prevent use and contamination of the surrounding environment including the on-site reservoir, we would strongly support a condition for additional portable restrooms to exceed 150 restrooms.
10. There are concerns with access to the site, as there are cattle ranchers in the area that cross County Road 80 twice a day creating a road block for over an hour at a time. This could in turn limit emergency services depending on the time of day.
11. The condition of the access road from CR 80 onto the site is unknown, so it is not known if there will be complications for trash, water and wastewater trucks, emergency vehicles, etc. Please provide more information.
12. A new site plan is needed as the PDF provided is not clear and the markers used are blurry. Please identify each restroom, additional water stations, commissary kitchen.
13. In the past, light shows have been on display late into the evening. Please provide more information.
14. The event application is a copy of past events held at a different location, The event application indicates that there will be 3 stages, but only two are identified on the site plan. Please explain.

Email Health

Larimer County Emergency Management

Status: Approved

Comments: As in past events, please have procedures in place for severe weather monitoring and alerting to festival attendees. Maintain egress and ingress routes for emergency vehicles. Thank you.

Email Larimer County Emergency Management

Livermore Fire Protection District

Status: More Information Needed

Comments: Looking at the Latitude and Longitude provided on the application and based on the map's parcel number: it appears to correlate to:  Parcel: 9007000030, Schedule: 0301060, Owner: ACKERMAN FAMILY FARMS AND RANCHES LLC
This parcel is in Wellington's FPD. If you have information which differs from that which I just found please let me know.
Jim Herrington
Assistant Chief
Livermore Fire Protection Dist.

This may impact our district because of travel on US 287 and County Rd 80 to and from the site. The area is remote and at that time of year I am concerned about:
1. Human caused fires
2. Heat or lightning related injuries to participants
3. Severe Thunder Storms
4. Camping on private land adjacent to the site.
5. Do the promoters have any contingencies to address these issues?
6. Will they have EMS providers hired to assist with medical emergencies?
7. Will they have any fire protection available?

02/26/2020
What is the plan for use on County Rd 80 in terms of access to the Arise event.
Jim Herrington

Email Livermore Fire Protection District

Parks & Open Lands

Status: Approved

Comments: Event will not take place on Larimer County managed land.

Email Parks & Open Lands

Planning

Status: Approved

Comments: There are 3 properties associated with this application.
All 3 parcels are zoned O-Open.
All roads providing direct access to the event are classified as local roads. CR 80 is classified as a Minor Collector.
There are no FEMA designated floodplains associated with any of the parcels.

The required setbacks for the O-Open zone district are 25-feet from all property lines.All temporary structures, camping and parking should be located a minimum of 25-feet from all property lines.We recommend locating temporary structures and event activities as far away from neighboring properties as possible.

There are several blue-lines noted on the USGS Quadrangle map that delineate waterways. There is a 100-foot setback requirement from the centerline of all waterways. All temporary structures, camping and parking should be located a minimum of 100-feet from the centerline of waterways to promote safety of participants and water quality.

Any proposed fencing shall be located on the parcels associated with the application. Any fence over 6-feet in height requires a building permit.

Any proposed lighting should meet the requirements of Section 8.15 of the Larimer County Land Use Code. Lighting should generally be downcast and not exceed one-tenth foot-candle twenty feet beyond the property lines.

All disturbed areas shall be re vegetated with native grasses to prevent erosion and weeds.

Email Planning

Poudre Fire Authority

Status: Approved

Comments: Event is outside the Poudre Fire Authority response area

Email Poudre Fire Authority

Risk Management

Status: More Information Needed

Comments: Please provide a certificate of insurance with general liability limit no less than $1,000,000 per occurrence / $2,000,000 general aggregate. The certificate of insurance must name Larimer County as the certificate holder (Larimer County Risk Management 200 W Oak St Suite 4000 Fort Collins, CO 80525) and list Larimer County as an additional insured. Please note that Larimer County does not accept additional insured language that limits additional insured status to that which is “required by contract”, however, "by agreement" is an acceptable addition.
Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: The condition of the non-paved portion of CR 80 may be a concern due to the large amount of traffic this event will cause. Historically, the average traffic counts for this portion of CR 80 are below 200 cars per day. As the heavy volume of traffic will undoubtedly affect the road, the condition of the road could drastically worsen over the course of the event. We cannot guaranty that our maintenance schedule will be able to coincide with the event.

Email Road & Bridge

Sheriff

Status: Denied

Comments: We have concerns with the distance for first responders to respond and the flow of traffic that is on roads that aren't designed to allow the volume this event would bring. We also are concerned because the weekend selected is also a strain on emergency services.

2-21-20
Comments received from Luke: We can discuss at the March 9th hearing, our concerns of Sheriff's Office handling all the calls for service. This weekend is the County Fair.

3-2-2020
Luke requested a call to discuss our concerns, I called and left him a message at 1055..Lt. Moll

3-2-2020
Luke and I spoke on the phone regarding this event @ 1108:

Email Sheriff

Town of Wellington

Status: Approved

Comments: Town of Wellington

This area is not in our jurisdiction. We have no issues.

Email Town of Wellington

Wellington Fire

Status: More Information Needed

Comments: The approval of this permit is contingent of the Completion and Approval of a Wellington Fire Protection District special event application.

Email Wellington Fire

Final Disposition

Status: DENIED

Good morning,
The special event for the Arise Music Festival has been denied by the Board of County Commissioners at a public hearing on March 9th.
Thank you,
Katie Beilby