Special Event Permit Detail

Application Information

ID: 5719   Event: Estes Park Marathon & Half Marathon
Status:
Application Date: 02/04/2020    Event Date: 09/20/2020
Organization: Estes Park Running Club   Phone: 9702144128
Address: PO Box 3366
Contact 1 Name: Belle Morris
Address: PO Box 3366
Estes Park CO 80517
Email: Send email
Contact 2 Name: Steve McFarland
Address: PO Box 3366
Estes Park CO 80517
Email: Send email


Event Information

Permit Type(s): County Road
Website: http://www.epmarathon.org/
Location:
6120 CO Hwy 7, northbound CO Hwy 7(3.7 miles), Fish Creek Road(4 miles), Scott Ave (.10 mile), Lake Shore Drive (1.5 miles), Carriage Drive (.10 mile), Avalon Dr. (.02 mile), Acacia Dr. (.50 mile),Dry Gulch Rd (3 miles), Ptarmigan Trail (1 mile),CR43 (.40 mile), Devils Gulch Rd (4 miles), Wonder View Ave (.10 mile), Steamers Parkway (.20 mile), Steamers Drive (.10 mile), Big Thompson Ave (1.4 miles), Elk Trail Court (.10 mile), Coyote Run (.07 mile), Deer Path Court (.20 mile), Raven Circle (.20 mile), Raven Ave (.15 mile), Brodie Ave (.05 mile)

Description:
Foot race on protected pathways and road shoulders in county and town of estes park.
Start lines: Estes Park 10K, Estes Park Middle School parking lot; Estes Park 5K, Estes Park Marina parking lot; Estes Park Marathon, Dao House private property; Estes Park Marathon, Dao House private property.

Food: Sponsored vendors- Egg of Estes, Poppy's Pizza & Grill- providing container held foods to be served at the Bobcat Stadium concession stand.

Restrooms & Portables: Airopure contract to provide any portables on routes. Public Restrooms along the Lake Estes Trail. See Attachment.

Proof of Liability Insurance in process.

Volunteer Road Marshals assigned at all course intersection turns.
All courses marked with removable bright yellow and red adhesive tape as well as extensive signs along routes.

Medical: contract with Estes Park Health ambulance services
Each Aid Station has an assigned basic first aid trained volunteer, who has an assigned race radio.

ONE Colorado State Patrol: contract request for start line at Dao House, rove hwy 7 until last walker, Dry Gulch Road/ CR43 until 10AM.



Estimated Participants: 700   Estimated Spectators: 400

Food / Alcohol:
  Food is being served: CATERED
 Alcohol is NOT being Served

Hours:
   Sun. 09/20/2020: 6:00 AM - 1:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 03/09/2020
Certificate of Liability attached

2. Date Submitted: 04/20/2020
Due to the COVID19, the Estes Park Running Club is asking to postpone our race until September 20th, Sunday, 2020. We plan to scale down our race offerings, for simplicity and less crowd mingling time.

We want to cancel our current (June 21st, 2020) race permit request.

Thank you!





3. Date Submitted: 04/24/2020
The Estes Park Marathon & Half Marathon event is changing race date to September 20th, Sunday.
We will ONLY have the Estes Park Half Marathon and our 10K races. We will NOT have the Marathon this year. We want to simplify our 2020 race event due to the COVID-19 issue. Start time for the Half Marathon at The Dao House is 6:30AM, using a 1 minute stagger start time to help social distancing.

Port o let placement and access to restroom buildings will remain the same on the Half Marathon course.

Rocky Mountain Transit is our shuttle vendor for the Half Marathon. We will have runners use seat distancing on the buses. We plan to provide face masks for ALL Half Marathon runners as part of their race packet goody bag. We will ask each runner on the shuttle to wear the mask during transit. We will have a garbage bags available for disposal, once runners are at the start line.

We will be updating our Cert. Liability race dates.


4. Date Submitted: 05/01/2020
Due to uncertainties and public health risks of the COVID19 pandemic, the Estes Park Running Club is withdrawing 2020 permit application for Estes Park Marathon & Half Marathon.

Thank you to all departments considering our application.

Belle Morris
Race Director

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments:

Email Building

CDOT

Status: Approved

Comments:

Email CDOT

Code Compliance

Status: Approved

Comments:

Email Code Compliance

Colorado Division of Wildlife

Status: Approved

Comments: Trash needs to be secured after the event. Any food needs to be attended and secured after the event. If bears or other unusual wildlife activity is observed on the race course please contact on call wildlife officer through Estes Park Dispatch.

Approval for new date, comments still apply.

Email Colorado Division of Wildlife

Colorado State Patrol

Status: More Information Needed

Comments: Need application and supporting documents in relation to insurance, and W-9. Are you needing one or two troopers?

Email Colorado State Patrol

Engineering

Status: Approved

Comments: 4/28/20

Email Engineering

Estes Fire

Status: Approved

Comments:

Email Estes Fire

Estes Police

Status: Approved

Comments: Detailed approval information will be on the Town of Estes Park permit application. Please refer to it for requirements for this event. Lt. Rick Life, EPPD

Email Estes Police

Health

Status: Not Reviewed Yet

Comments:

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Planning

Status: Not Reviewed Yet

Comments:

Email Planning

Poudre Valley Hospital

Status: Approved

Comments:

Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments:
Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: No Conflicts

Email Road & Bridge

Sheriff

Status: Approved

Comments: Please contact us a month prior to your event for staffing needs.

See no issues with new date, same holds true for staffing.

Email Sheriff

Final Disposition

Status: WITHDRAWN

Withdrawn by applicant on 05/01/2020