Special Event Permit Detail
Application InformationID: 5714 Event: Colorado Medieval Festival
Application Date: 01/31/2020 Event Date: 05/29/2020 Thru: 05/31/2020
Organization: The Savage Woods LLC Phone: 970-667-3002
Address: 1750 Savage Rd
Event InformationPermit Type(s): Private Land
95074-05-701, 95074-05-702, 95074-05-704
An outdoor medieval themed festival. Crafters, food trucks/carts, live entertainment such as street performers, local musicians and other talent to roam the festival grounds. Foam fighting, demonstrations, live action role playing groups, jousting and live steel demonstrations are some of the activities planned for the event. A children’s play areas, multiple food courts and a beer garden are planned.
Estimated Participants: 300 Estimated Spectators: 5000
Food / Alcohol:
Food is NOT being Served.
Alcohol IS being served.
Fri. 05/29/2020: 3 PM - 8 PM
Sat. 05/30/2020: 10 AM - 6:30 PM
Sun. 05/31/2020: 10 AM - 6:30 PM
Reviewing Agency Comments/Status
Email the Special Events Coordinator regarding this application.
Status: ApprovedComments: Letter from (non-Colorado) engineer (based on almost 20-year-old code) says stage will begin to tip over in a 46 mph wind. Site design ultimate wind speeds are triple that level. Your high-wind emergency action plan requires staff to take certain actions at certain wind speed triggers. However, the plan is based on "expectations" and checking in regularly with a local weather information center. This is not adequate. Anemometers (wind speed gauges) must be purchased or rented and deployed at each mobile stage so the entertainment director/ operations manager can monitor wind speed in real time and take immediate action. Other than that, posting the plan, training staff and volunteers on the plan, and carrying out the plan in a wind event should mitigate the hazard. Live load capacity of the stages are acceptable.
There are a few remaining non-permitted structures on the festival grounds, for which the owner is working with county building, code compliance and Loveland Fire to obtain permits. The special event application does not indicate these structures will be used or occupied as part of this event in any way, so they are not an impediment to special event approval.
Colorado Division of Wildlife
Status: ApprovedComments: Trash should be stored in bear resistant containers. Food should be stored properly when not being consumed.
County Clerk and Recorder
Status: Not Reviewed YetComments: A Special Event Liquor Permit has been applied for by the applicant and is currently under review.
Status: ApprovedComments: Portable toilets must be placed outside the regulatory floodplain or adequately anchored within the regulatory floodplain. Overnight parking or storage is not permitted in the floodplain and no additional fill material imported for roads or parking lots, etc. within the floodplain.
Status: ApprovedComments: FOOD VENDORS
=Applicant is familiar with licensing requirements for food vendors.
+Food vendors operating in a tent setup are required to have a 2020 LARIMER COUNTY Health Dept-issued Special/Temporary Event Retail Food License. Please note that temporary event food licenses from other Counties are not approved.
+If the food vendor is in a mobile unit (truck/push cart) then a 2020 Colorado Retail Food License for a mobile truck or food cart is required. Please note that mobile unit licenses from the City and County of Denver are NOT adequate for operation in Larimer County.
=It was noted on the site plan that camping sites are provided for tents and a parking area designated for RVs.
+For overnight stays, the event coordinators shall provide portable restrooms and waste receptacles in the immediate area of the overnight camping.
+Event staff shall ensure that the group camping areas are organized to allow safe isles for ingress and egress.
+Individual campfires shall not be allowed in the camping areas.
=It is understood that the event will host a variety of entertainment, including music. Amplified music decibels can easily be decreased by reducing the volume of the sound system and by keeping low-frequency sounds lessened to reduce 'felt' noise levels. In addition there will be a large number of people. Noise from a crowd is difficult to predict and control due to varying crowd characteristics and if the crowd is outside, celebrating in unison, orientation is diffused or one direction, effects of alcohol, etc. Please note that the Larimer County Noise Ordinance does apply to this event as it borders residential properties as defined in the Ordinance. Decibels shall not exceed 55 dbA between 7a-7pm, and 50 dbA after 7pm, at the event site property lines. The Larimer County Sheriff responds to noise complaints after hours and on weekends.
+The applicant has asked for a 3 day noise variance to no more than 65db(A) for the 2021 season, as well as this year if possible. Larimer County does not have a variance procedure for the Noise Ordinance. The Ordinance is in place to protect the quality of life for residents. The Ordinance does not apply to emergency vehicles and traffic as these are not a consistent source of noise such as an event that operates at one location for multiple hours.
+To improve sound at the event rather than increase decibels, we would recommend consulting with an acoustics engineer to assist in the sound system design and settings, as well as the stage and event layout and input on additional features to provide sound buffering for the residential surroundings.
Larimer County Emergency Management
Status: ApprovedComments: Please contact Kristi Coleman to obtain a separate event permit from LFRA. The following fire Code references are for included for planning the event. Ned Sparks 970 962-2488
Emergency Access: An emergency access path of no less than 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2012 IFC, 503.2)
Tent Permits: Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. The LFRA has a policy which provides details for International Fire Code compliance and can be obtained at 410 E 5th St., or on line at http://lfra.org/wp-content/uploads/TentandCanopyPolicy2016Rev.pdf
Food Vendors: Cooking is not allowed beneath temporary membrane structures. See above for location of more information on the https://lfra.org/website . Food trucks will need to have appropriate portable fire extinguishers with current annual inspection tags. (2012 IFC, 906) Operational Type I hood systems with current inspection tags shall be required for all commercial cooking appliances that produce grease vapors. (2012 IFC, 609)
Status: ApprovedComments: There are 3 parcels noted in the application for the event.
Parcel #9507405701 has split zoning of T Tourist and FA1- Farming
Parcel #9507407704 and #9507405702 are both zoned FA1- Farming
The required setbacks for FA-1 - Farming are 25-feet from the front (street/road), 5-feet from the side property line and 10-feet from the rear property line.
The required setbacks for T-Tourist are 25-feet from the front (street/road), 10-feet from the side property line and 10-feet from the rear property line.
Hwy 34 has a 100-foot setback from the right-of-way centerline
Glade Road is classified as a Major Collector and has a 100-foot setback from the right-of-way centerline
All other roads noted in the project description are classified as local roads and have a minimum setback of 25-feet from the right-of-way.
There is a 100-foot required setback from the centerline of the Big Thompson River.
All temporary structures and parking should be located to meet required setbacks.We recommend locating temporary structures and event activities as far away from neighboring residences as possible.
Most of parcel #9507405701 is within a FEMA designated floodplain. No overnight camping or parking should occur within the floodplain.
All disturbed areas should be re vegetated with native grasses to prevent weeds.
Any proposed lighting should meet the requirements of Section 8.15 of the Larimer County Land Use Code. Lighting should generally be downcast and not exceed one-tenth foot-candle twenty feet beyond the property lines.
No fencing was noted in the event description or noted on the site plan. Any proposed fencing should be located within the parcel boundaries. Any proposed fencing over 6-feet in height requires a building permit.
Status: More Information NeededComments: Please provide a certificate of insurance with general liability limit no less than $1,000,000 per occurrence / $2,000,000 general aggregate. The certificate of insurance must name Larimer County as the certificate holder (Larimer County Risk Management 200 W Oak St Suite 4000 Fort Collins, CO 80525) and list Larimer County as an additional insured. Please note that Larimer County does not accept additional insured language that limits additional insured status to that which is “required by contract”, however, "by agreement" is an acceptable addition.
Road & Bridge
Status: ApprovedComments: No Conflicts
Status: ApprovedComments: As in years past Kitty, give us a shout about a month out for staffing needs.
Thompson Valley EMS