Special Event Permit Detail

Application Information

ID: 5703   Event: Druids and Dragons 2020
Status:
Application Date: 01/07/2020    Event Date: 07/09/2020   Thru: 07/13/2020
Organization: Shiny Garden   Phone: 303-233-0107
Address: 1100 S. Butler Way
Contact 1 Name: Dustin Hatchett
Address: 1100 S. Butler Way
Lakewood CO 80232
Email: Send email
Contact 2 Name:
Address:

Email:


Event Information

Permit Type(s): Parks and Open Spaces
Website: http://druidsanddragons.shinygarden.org/
Type of Event: Other
Location:
Carter Lake

Description:
2020 edition of the same event that was held in 2019.

Estimated Participants: 100   Estimated Spectators: 0

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

Hours:
   Thu. 07/09/2020: 1 PM - 11:59 PM
   Fri. 07/10/2020: 8 AM - 11:59 PM
   Sat. 07/11/2020: 8 AM - 11:59 PM
   Sun. 07/12/2020: 8 AM - 11:59 PM
   Mon. 07/13/2020: 8 AM - 1:00 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 02/14/2020
Last years website that we will be cloning for this year.
https://tabletop.events/conventions/druids-dragons-con-2019

2. Date Submitted: 02/18/2020
To all,

This application is for an event that I hope to have for its fourth year.

This event is a 'camping tabletop roleplaying convention' that we have hosted with Larimer County previously.

Based on how great it has been the last few years, we would love to return to Eagle campground at Carter Lake.

Unlike most conventions which are located in hotels, or game days located in retail stores; Druids & Dragons Convention is located at a campground.

This gives us the ability to offer a unique community gathering in both in an beautiful setting at a lower cost than many conventions to the attendees.

I have attached a file of how Eagle Campground was organized last year and I do not plan to change it.

Please let me know what additional information you require if any.

Thank you,

Dustin Hatchett

(Taking over for James Endicott who had to move out of state)

3. Date Submitted: 02/27/2020
Event Insurance information as requested.

4. Date Submitted: 02/27/2020
Insurance Certificate added per request.

5. Date Submitted: 03/09/2020
Added Rules Document per Ned Sparks.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Berthoud Fire

Status: Not Reviewed Yet

Comments:

Email Berthoud Fire

Building

Status: Approved

Comments:

Email Building

Engineering

Status: Approved

Comments:

Email Engineering

Health

Status: Not Reviewed Yet

Comments:

Email Health

Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Loveland Fire

Status: More Information Needed

Comments: Hello Dustin, please add an emergency plan to the application. I worked on this with James in years past and he should have a copy to update. The following fire codes apply to this type of event. Please feel free to contact me at 970 962-2488 or email - Ned Sparks

Emergency Access: An emergency access path of no less that 20’ wide shall be maintained free and clear of all immovable objects on streets and fire apparatus access roads, at all times during the event. Road blocks may be placed on public streets to prevent traffic from crossing, but cannot block emergency travel. If road blocks are used ensure staff is available to remove barricade should emergency travel be necessary. (2006 IFC, 503.1).

Tent Permits: Any tent or air supported membrane structure greater than 700 square feet requires a tent permit. The LFRA has a policy which provides details for International Fire Code compliance and can be obtained at 410 E 5th St., or on the City of Loveland website under the Fire- Community Safety Division – Fire Prevention Bureau - Special Events, Tents and Membrane Structures

Email Loveland Fire

Parks & Open Lands

Status: More Information Needed

Comments:

Email Parks & Open Lands

Risk Management

Status: Approved

Comments:
Thank you.

Email Risk Management

Sheriff

Status: Not Reviewed Yet

Comments:

Email Sheriff

Thompson Valley EMS

Status: Approved

Comments:

Email Thompson Valley EMS