Special Event Permit Detail

Application Information

ID: 5693   Event: Frost Bite Time Trial
Application Date: 12/05/2019    Event Date: 03/07/2020
Organization: Buckhorn Racing (Rio Grande Cycling), USA Cycling   Phone: 970-224-5428
Address: 143 West Mountain Ave. Fort Collins, CO 80524
Contact 1 Name: Wayne Boyles
Address: 3307 Creekstone Drive
Fort Collins CO 80525
Email: Send email
Contact 2 Name: Don Haywood
Address: 4225 Table Mountain Drive
Fort Collins CO 80526
Email: Send email

Event Information

Permit Type(s): County Road
Website: http://www.coloradocycling.org
Course: An out and back approximately 11.4 miles distance over mostly flat to rolling terrain. The course is on the East Service road adjacent to I-25 between exits 288 and 281.

Course: An out and back approximately 11.4 miles distance over mostly flat to rolling terrain. The course is on the East Service road adjacent to I-25 between exits 288 and 281.
Traffic Plan, Parking and Locations

1. All parking will be off the sides of the West Frontafe road and on Buckleye Road. Drivers will be directed to park as far to the side as possible.Only one side of the road will be available for parking. Signs and marshals will direct vehicles and assure parking is safe and in designated areas.
2. Certified flaggers will be stationed along the course as indidcated on the attached map
3. A PVH ambulance are stationed on the top of a hill near the start/finish lines as shown.
4. Signage (race ahead) as indicated.
5. The start and finish lines are separated to assure safety for the participants and for the least impedance to vehicles on the road.
6. The roads are open to traffic.
7. Racers are directed to ride as far to the right as practicle.
8. The USAC officials will also be present to to assure the course is safe.
9. At least one motorcycle official will be traveling the course.
10. Two certified flaggers control traffic at the turn around, one at the start finish and one at the single intersecting gravel road.
11. Communications will be augmented by standard FRS line of sight radios.
12. Cell phone/radios will be used for any special communications.

Estimated Participants: 300   Estimated Spectators: 100

Food / Alcohol:
  Food is NOT being Served.
 Alcohol is NOT being Served

   Sat. 03/07/2020: 9:00 AM - 2:00 PM


Additional Information Submitted by Applicant

1. Date Submitted: 01/13/2020
Please see new attachments containing insurance for Larimer County. The file is identified as such. Also there is an attached participant release form.

2. Date Submitted: 01/13/2020
I am submitting Larimer County Insurance for the event and a participant release form.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.


Status: Approved


Email CDOT

Colorado State Patrol

Status: Approved


Email Colorado State Patrol


Status: Approved


Email Engineering


Status: Approved

Comments: Please provide portable restrooms at the Buckeye start/finish point of the timed trial ride to accommodate the 300 participants and 100 spectators between 9a-2pm. Per the Larimer County Special Event Guidelines, 4 to 6 portable restrooms are recommended for 250-500 people for 3-5 hours.

Email Health

Larimer County Emergency Management

Status: Approved


Email Larimer County Emergency Management

Poudre Fire Authority

Status: Approved


Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved


Email Poudre Valley Hospital

Risk Management

Status: Approved

Comments: Received, Thank you.

Email Risk Management

Road & Bridge

Status: Approved

Comments: No Conflicts

Email Road & Bridge


Status: Approved


Email Sheriff

Wellington Fire

Status: Approved

Comments: Need to complete a Wellington Fire Protection District application for special event.
Go to wfpd.org and download the permit.
Contact Capt. Pettit at (epettit@wfpd.org) with any questions.

Email Wellington Fire

Final Disposition


Good Morning Wayne and Don,

Congratulations! Your special event permit application has been approved!

Please print out the permit and have it available for the duration of your event.

Have a fantastic day!