Special Event Permit Detail

Application Information

ID: 5659   Event: Polar Bear 5k & Polar Plunge
Application Date: 09/04/2019    Event Date: 01/25/2020
Organization: Green Events   Phone: 970-556-3279
Address: PO Box 1523, Fort Collins, CO 80522
Contact 1 Name: Lisa Sinclair
Address: PO Box 1523
Fort Collins CO 80522
Email: Send email
Contact 2 Name: Ron Baker
Address: PO Box 1523
Fort Collins CO 80522
Email: Send email

Event Information

Permit Type(s): Parks and Open Spaces
Website: http://www.frontrangefreeze.com/
Type of Event: Other
Horsetooth Reservoir

8th Annual Polar Bear 5k run/walk & Polar Plunge into Horsetooth Reservoir at South Inlet Bay Swim Beach.

The 5k run/walk course is the same as previous years - starting at the North end of the park near the swim beach pavilion, the course stays entirely inside the park as an out and back on the camp road around the South end to the dead end turn around and back (see map).

The Polar Bear Plunge will be staged on the Swim Beach/boat ramp, (same as previous years) and run in small waves of 3-5 participants at a time. EMS and Dive Rescue will be onsite for the event.

Estimated Participants: 600   Estimated Spectators: 50

Food / Alcohol:
  Food is being served: VENDOR
 Alcohol IS being served.

   Sat. 01/25/2020: 7:00 AM - 3:00 PM


Additional Information Submitted by Applicant

1. Date Submitted: 10/10/2019
5k Course Map - out and back on interior roads of park.

2. Date Submitted: 10/17/2019
5k Course Map attached. The course is on the interior road of the South Bay Campground and boat ramp/swim beach access road - the road does not have a name.

3. Date Submitted: 12/12/2019
Certificate of insurance added

4. Date Submitted: 12/12/2019
Participant liability waiver added

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.


Status: Approved


Email Building

County Clerk and Recorder

Status: Approved

Comments: We have received notice of your Land Use special event permit application that indicates that you intend to serve alcohol at your event. A special event liquor permit application must be submitted to the Clerk and Recorders office no less than 30 days prior to your event. The application and requirements may be found at https://www.larimer.org/clerk/recording/liquor/special-events. Please let us know if you have any questions.
Thank you.


A Special Event Liquor Permit has been applied for by the applicant and has been approved. Please return the Notice Poster to our office in exchange for the permit. This permit must be present at the event premise.
Thank you.


Email County Clerk and Recorder


Status: Approved


Email Engineering


Status: Approved

Comments: 1.An adequate number of park restrooms and portable restrooms shall be provided for attendees and staff. For 650 attendees and staff for approximately 5-6 hrs, it is recommended to provide a minimum of 6 restrooms (combination of the existing park restrooms and portable restrooms). At least one handicap accessible shall be provided and at least one handwash station for the restroom area.

2.Information was not provided on the food vendor for the post race food service. Each food vendor shall hold either a 2020 Colorado Mobile retail food license (food trucks, push carts, trailers); or a 2020 Larimer County Temporary Event license (all vendors in a tent, even licensed restaurants, need a separate temp event license for Special Event point of sales).
Please note that instant hot beverages and shelf-stable beverages dispensed from bottles and cans do not require a retail food license.

3. Potable water shall be made available to event guests by drinking fountains, potable water taps, commercial bottled water, or from clean and sanitized food-grade beverage dispensing containers. Drinking water must come from an approved, treated public water supply.

4. Trash cans shall be distributed throughout the site, especially next to portable restroom area, food vending and any seating areas. It is recommended to also provide receptacles for recyclables which have signs/pictures of what can be recycled at the event.

Email Health

Larimer County Emergency Management

Status: Approved


Email Larimer County Emergency Management

Parks & Open Lands

Status: Approved


Email Parks & Open Lands

Poudre Fire Authority

Status: Approved


Email Poudre Fire Authority

Poudre Valley Hospital

Status: Approved


Email Poudre Valley Hospital

Risk Management

Status: Approved

Thank you.

Email Risk Management


Status: Approved


Email Sheriff

Final Disposition


Hi Lisa and Ron,

Your special event permit application has been approved.

Please print the application and have it available for the duration of the event.

Happy Holidays!