Special Event Permit Detail

Application Information

ID: 5656   Event: Laporte Festival
Status:
Application Date: 08/27/2019    Event Date: 10/12/2019
Contact 1 Name: Linda Sawyers
Address: 3015 North Overland Trail, P.O. Box 369
Laporte CO 80535
Email: Send email
Contact 2 Name: Patricia McElwaine
Address: 2901 Schaefer, P.O. Box 523
Laporte CO 80535
Email:


Event Information

Permit Type(s): Private Land
Location:
Parcel # 9829403001

Description:
Small community festival with limited vendors, a few food trucks and possibly some entertainment.

Estimated Participants: 250   Estimated Spectators: 0

Food / Alcohol:
  Food is being served: CATERED
 Alcohol is NOT being Served

Hours:
   Sat. 10/12/2019: 10 AM - 5 PM

Attachments:

Additional Information Submitted by Applicant

1. Date Submitted: 08/29/2019
Attached is the letter from Bob McConnell giving us permission to use his property for the day of October 12, 2019 for the Laporte Festival.

2. Date Submitted: 08/29/2019
Attached is a rough draft of what we envision for the Laporte Festival. It is going to be a family friendly/kid friendly community event. Right now we are thinking just two food trucks. I added the stage to the plan but am not sure if we will have entertainment but if we can get a few locals to perform I wanted to be sure that our idea would be there. This is about a four acre property that Bob McConnell has donated to us for the day. We have contacted Gallegos Sanitation and will have four port a potties open and two others locked up on site in case we have more people than we expect. As this is the first year for this we really don't expect a huge amount of people. Overflow parking will be available across the street at the two schools.

3. Date Submitted: 08/29/2019
This is the rough draft of what Laporte Festival Committee envisions for this day of family/kid fun community event. We have made arrangements with Gallegos Sanitation for four port a potties (one ADA/famiy) and three regular. Along with these they will deliver two locked in case there are more people than we expect. As this is a short turn-around and first year event so we don't believe there will be an abundance of people.If there is, overflow parking will be across the street at the two schools.

4. Date Submitted: 08/29/2019
I have deleted version 1 of this plat plan as I mistakenly typed in Overland Trail where I meant WCR 54G when indicating where the entrance into the property would be. I have also added the actual address along with the parcel number. It is approximately 4 acres that is directly across from Cache La Poudre Elementary. This parcel was the original football field for the old school.

5. Date Submitted: 08/30/2019
Address is
3520 WCR 54G
Laporte, CO 80535
Parcel#9829403001

6. Date Submitted: 09/17/2019
Here is the information that is required for the stage for entertainment.

7. Date Submitted: 09/20/2019
Here is the COI for Larimer County.

8. Date Submitted: 09/24/2019
This is the permit issued to us for use of the CLP parking lot for overflow parking. As this is the first year our expectations of attendance is projected at 250. We also are expecting that many from Laporte proper will walk as they don't want to deal with parking. The back of the property is large enough that we have mapped out that four rows of 20 vehicles will easily fit in the back of the property for a total of 80 vehicles. We have also designated space at the front of the property for 10 handicapped vehicles. As we are unable to foresee just how many people will be driving and attending we requested this space to be sure that there is safe and adequate parking should we have an abundance of people. We also have scheduled volunteers to assist with the crossing light at that location for the duration of the event which should also help alleviate some of the congestion should this occur, similar to a school day.

Reviewing Agency Comments/Status

Email the Special Events Coordinator regarding this application.

Building

Status: Approved

Comments: Please provide structural design information for the stage, specifically its wind load and live load capacity. If rented, the supply company can provide the info. If site-built, we either need the engineering design certification or at least construction details of how it was constructed. Stages must be designed to 100 pounds per sq. foot live load. Your site has an Ultimate Design Wind Speed of 142 miles per hour.

9/26/19 Per info from stage manufacturer forwarded by applicant (without any engineering data to back it up), the mobile stage is rated to a 100 psf live load, which is acceptable, and a 65 mph Wind Rating, well below the site design wind speeds. However, according to Tracy Knapp of Knapp productions, "We do clear everyone off stage when winds reach 20-25mph. We also shut the stage down at any signs of lightning."

Based on this assurance, I approve the use of the E-1-Machine mobile stage conditional on:
1) sign to be posted at stage entrance(s) to read "Stage to be cleared when winds equal or exceed 25 mph. Stage to be cleared at any signs of lightning in vicinity."
2) Wind gauge to be on site and monitored during event.
3) Event personnel to be notified of this requirement and trained on procedures to clear stage in case of extreme weather events.

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Code Compliance

Status: Approved

Comments:

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Colorado Division of Wildlife

Status: Approved

Comments:

Email Colorado Division of Wildlife

Engineering

Status: Approved

Comments:

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Health

Status: Approved

Comments: 1.An adequate number of portable restrooms shall be provided for attendees and staff. For 250 people for a 7hr event, it is recommended to provide a minimum of 4 restrooms. For 250-500 attendees, 7-8 portable restrooms are recommended. The applicant has indicated that they plan for 4 portable toilets at this time (one handicap accessible), with two extra facilities locked til needed. Please provide at least one handwash station for the restroom area.

2.Each food vendor shall hold either a 2019 Colorado Mobile retail food license (food trucks, push carts, trailers); or a 2019 Larimer County Temporary Event license (all vendors in a tent, even licensed restaurants, need a separate temp event license for Special Event sales).

3. Potable water shall be made available to event guests by drinking fountains, commercial bottled water, or from approved water dispensing containers. Drinking water must come from an approved public water supply.

4. Trash cans shall be distributed throughout the site, especially next to portable restroom area, food vending and seating areas. For most events, the equivalent of one 20 gallon container per 10 people is appropriate. It is recommended to also provide receptacles for recyclables which have signs/pictures of what can be recycled at the event.

5. Since the site parking area is not paved and consists of vegetation and soil, dust control practices should be implemented to minimize airborne dust. This could include posting signs to limit vehicles to very slow speeds like 10-15 mph, and water spraying the exposed dirt areas to prevent dust from rising.

6. If live music is performed, please ensure decibel levels are consistent with the Noise Ordinance and do not exceed 55 decibels at the property lines. Acoustic, nonamplified music would be recommended for the first time event.

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Larimer County Emergency Management

Status: Approved

Comments:

Email Larimer County Emergency Management

Planning

Status: Approved

Comments: The property is zoned PD and allows for residential and commercial uses. W. CR 54 G is classified as an Arterial Road. All temporary structures should be located a minimum of 110-feet from the right-of-way centerline and 25-feet from all other property lines.

The event description notes that overflow parking will be located across the street. We do not recommend this, as W CR 54 G is a busy road and the pedestrian crossing will be at a curve in the road. If you plan to utilize off-site parking to meet event needs, you will need to provide a letter from the school district giving you permission to use parking during event hours and we would like to understand how people will be assisted to cross the road safely. We do recommend providing all required parking on-site. What is the estimated number of participants each day? What is the estimated number of parking spaces that can be provided on-site?

Any disturbed areas (temporary parking, etc.) should be re vegetated with native grass seed to prevent erosion and noxious weeds.

9/30 - Thank you for the additional information and for making arrangements for volunteers to make sure that participants cross the road safely.

Email Planning

Poudre Canyon Fire District

Status: Approved

Comments: This does not affect the Poudre Canyon.

Email Poudre Canyon Fire District

Risk Management

Status: Approved

Comments:
Thank you.

Email Risk Management

Sheriff

Status: Approved

Comments:

Email Sheriff

Final Disposition

Status: APPROVED

Hi Linda and Patricia,

Congratulations!! Your special event permit application has been approved.

Please print the permit and have it available for the duration of the event.

Have fun!

Denise